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ADE IT Modernization Effort Update

This presentation outlines Arizona's AELAS modernization initiative aimed at transforming education rather than merely upgrading IT systems. Specifically, it introduces the Opt-In Student Information System (SIS), designed to reduce costs and administrative burdens for local education agencies (LEAs). The AELAS solution empowers educators, administrators, and policymakers to make informed decisions, enhances data reporting through the Ed-Fi solution, and standardizes data collection with the Arizona Education Data Standards (AzEDS). The initiative aims for efficient, near-real-time student data management.

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ADE IT Modernization Effort Update

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Presentation Transcript

  1. ADE IT Modernization Effort Update Presented to: ASCUS February 28th, 2014 Presented by Mark T. Masterson

  2. Starting with the end in mind • This is an Education Transformation not an IT initiative • Technology can enable the transformation but only with a consolidated strategic view by education decision makers Enable parents, teachers, administrators and policy makers to make smart, effective and efficient decisions affecting student outcomes.

  3. The AELAS solution

  4. Opt-In Student Information System (SIS) Provides an alternative for LEAs looking to reduce per student costs and eliminate the burden of contract negotiation and management

  5. Opt-In SIS • Designed by Arizona SIS users for Arizona SIS users • Cost-effective contract • Implementation and management support provided by ADE • Districts choose if and when it is a good business decision for your district • Potential to save on licensing costs and staff time used to run and maintain own IT hardware and software systems • Creates competitive market place for all LEAs

  6. Evaluation stage • Addresses local education agencies’ needs for a comprehensive, cost-effective student information management solutions • LEAs participating in the pilot SIS will be invited to be key collaborators to shape implementation • Development of training models • Shaping software for LEA needs • Identifying best practices for implementation

  7. WHAT IS THE ED-FI SOLUTION?

  8. Future system overview • Student data is available for submission upon entry of a valid transactions in SIS • LEA should submit whatever data it can display for reporting

  9. The Ed-Fi solution • Converts data to one language and allows for consistent and comparable data reporting • This is a data push • ADE is not ‘pulling’ data directly from your SIS • Nearly real time transactions • System-to-system notification • Specifications for frequency of data push still being determined • Transaction errors notifications • Still under development • Will work with current SAIS users to help determine process

  10. Arizona Education Data Standards

  11. What is ? • AzEDS serves as the data standard for the Arizona Learning and Accountability System(AELAS) • Common language and processes that streamline communication • National data standards (CEDS) to simplify data processes • Reduces the burden of data requests made to LEAs

  12. Why do we need ? • We need AzEDS in order to make Arizona’s education system work better for everyone involved • Standardizes and streamlines the collection of data • Minimizes administration and puts educators back in the business of educating

  13. Benefits of • Allows your LEA to upload required student-level data to ADE in a reliable, consistent format • This single change will eliminate the millions of SAIS data errors every year • Reduces time spent on ADE data requests and enables near real-time student data to populate the new Arizona Dashboards (AZ Dash)

  14. Transactions for Release 1 • Student Enrollment • Student Re-admission • Student Withdrawal • Student Absence • Student Personal Information Change • Student Membership Change • Student District of Residence Transfer • Student FTE • Student Grade Transfer • Student Payer Factors • Student Year End Status • Student Attendance • Student Summer Withdrawals • Student Teacher Course Connections Please note, Release 1 will be run in parallel with today’s collections

  15. We are here to help • AzEDS@azed.gov • 602-542-5154 • AELAS@azed.gov

  16. Thank You Contact Mark T. Masterson Chief Information Officer (602) 542-0804Mark.Masterson@AZED.gov

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