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Essential Updates on Employment Processing and Healthcare Reform at NMSU - July 24, 2013

Join us for a comprehensive session on employment processing and healthcare reform updates at NMSU. Led by Kathy Agnew, Assistant Director of Employment and Compensation Services, learn about the new Electronic Personnel Action Form (EPAF) for efficient hiring processes, especially for student employment. Understand the implications of employment classifications, compliance with healthcare reform, and updates on hiring systems. This session aims to streamline processes and enhance your HR operations. Don’t miss the opportunity to voice your opinions in our survey after the presentation!

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Essential Updates on Employment Processing and Healthcare Reform at NMSU - July 24, 2013

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Presentation Transcript

  1. Welcome to HR Presents July 24, 2013 10:30 am – 12:00 pm Corbett Center | Senate Chambers (RM 302)

  2. Welcome & Introductions

  3. Employment Processing Presented by: Kathy Agnew , Assistant Director Employment and Compensation Services

  4. Employment Processing • Non Regular Temporary Staff • Temporary exempt and non-exempt staff are: • paid hourly • required to complete a timesheet • accrue overtime pay for hours worked over 40 during a workweek (Sunday – Saturday) EMPLOYMENT PROCESSING

  5. Employment Processing • Hiring FTE • FTE must accurately reflect the number average hours per week. • We are seeing a significant number of .475 • Creates issues with reporting and ERB EMPLOYMENT PROCESSING

  6. Employment Processing • PeopleAdmin • Anticipated system go-live will be September • Should HRS go live with regular staff and faculty at the same time? Answer this question in the survey following this session or send responses to hrs@nmsu.edu EMPLOYMENT PROCESSING

  7. Employment Processing • Processing Systems • Tookits: please review the toolkits for important information about each hiring process at http://hr.nmsu.edu/toolkits/. Processing deadlines are at http://hr.nmsu.edu/toolkits/pay-transactions/. • Hiring Systems by Hire Type EMPLOYMENT PROCESSING

  8. Electronic Personnel Action Form (EPAF) Student Hiring EPAF Presented by: Jennifer Enriquez, Data Management Supervisor HR Information Systems Kathy Agnew , Assistant Director Employment and Compensation Services EPAF

  9. EPAF The Electronic Personnel Action Form (EPAF) is a Banner module that was designed to accommodate a more efficient approval signature process for HR actions. It improves and simplifies the process for completing and approving a wide range of personnel actions for all employee types. Personnel Actions will be originated electronically, via Employee Self-Service, by the department and electronically routed for approval. After approval the actions are applied to Banner by a central process. EPAF

  10. EPAF STUDENT HIRING EPAF will be available July 29, 2013 • Benefits of Student Hiring EPAF • One position number for student hiring • Student type is determined by the Employee Class, Grade, and Funding • Student has one timesheet per department • Delivered Banner functionality • Provides tracking of pending actions and history of completed actions • Reduces start to finish processing time • One hiring system for all student types • Same approvals (DEAN/VP) required as Temp Faculty and Graduate EPAFs • HRS review of the Student EPAF will be after the action has been loaded to Banner EPAF

  11. EPAF • Dates to Remember • July 29th – Student Hiring EPAF is LIVE • July 26th – SES Ventana is deactivated • July 26th – E-Hire no longer allows Student Hiring actions • Hires for student employment with summer employment dates up to and including August 15th • August 15th – All current student employees jobs will be terminated • August 16th – All student employees must be rehired with an effective date on or after August 16th using new position number • Training on Student EPAF has already begun. Sign up for a training session at http://training.nmsu.edu/. EPAF

  12. EPAF • AggieCareer Manager • Recruitment for student employment is not required. Although if you are not rehiring a student, we encourage recruiting. • All student employment recruiting (including work-study and graduate assistants) is processed through AggieCareer Manager. • The AggieCareer Manager website is https://www.myinterfase.com/nmsu/employer/home.aspx EPAF

  13. EPAF Future EPAFs • Temporary Exempt and Non-Exempt Staff Hires – Fall 2013 • EPAFs to be evaluated for rollout in 2014 • Termination • FTE • Base • Date Extensions • Labor EPAF

  14. EPAF

  15. EPAF

  16. EPAF

  17. EPAF

  18. Healthcare REform Presented by: Kathy Agnew, Assistant Director Employment and Compensation Services

  19. Healthcare Reform Updates • Compliance • Continue with implementation plan and policy compliance: • Policy 4.30.10 • Student Handbook (Student and Co-Op) • Graduate Assistant Guide • Policy 5.15.40: this policy is unrelated to Healthcare Reform and requires separate compliance. • Waiver Requests – provisions for policy FTE waivers have been included. • Waivers should only be requested for unique/rare, unavoidable, justified circumstances. HEALTH CARE REFORM

  20. Healthcare Reform Updates • Reports Under Development • Departmental Employee Lookup • Tracking Reports • Look-back/Stability Period • Should we explore possible changes to the look-back/stability periods? Answer this question in the survey following this session or send your suggestions to hrs@nmsu.edu • Remain at 6 months • Change to 1 year HEALTH CARE REFORM

  21. QUESTIONS? CLOSING REMARKS & ADJOURNMENT

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