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Procurement Management

Procurement Management. REGISTRASI. VENDOR PERFORMANCE. ADM. REQUEST. REPORT. REQUEST. Pra Qualification. Selected Vendor List. ASSESSMENT. VENDOR SELECTION. PURCHASING Method. QUESTIONAIRE ON SITE. MARKET. REJECT. PURCHASING FLOW. PURCHASING MANAGEMENT. L/C Amendment

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Procurement Management

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  1. Procurement Management 3. Procurement Management Senator Nur Bahagi@

  2. REGISTRASI VENDOR PERFORMANCE ADM. REQUEST REPORT REQUEST Pra Qualification Selected Vendor List ASSESSMENT VENDOR SELECTION PURCHASINGMethod QUESTIONAIRE ON SITE MARKET REJECT PURCHASING FLOW 3. Procurement Management Senator Nur Bahagi@

  3. PURCHASING MANAGEMENT L/C Amendment Monitoring Reporting Lhp/Sert Pemb. Distribusi Pendaftaran Vendor Assessment Vendor Performance Vendor Rating Vendor Komplain Klaim Dokumen PROSES ADM VENDOR MGT KLAIM SERVICE (CEPAT, TEPAT, AKURAT) 3. Procurement Management Senator Nur Bahagi@

  4. Vendor Management 3. Procurement Management Senator Nur Bahagi@

  5. Tujuan VMS Memperoleh mitra kerja pemasok (vendor) yang bonafide dan terpercaya sehingga dapat meningkatkan effektivitas sistem pengadaan 3. Procurement Management Senator Nur Bahagi@

  6. Scope VMS • Pendaftaran Vendor • Assessment Vendor • Performance Vendor • Rating Vendor 3. Procurement Management Senator Nur Bahagi@

  7. Vendor Registration Waktu Registrasi • Ponctual • Periodic Misal Setiap 6 Bulan:Jan-Feb / July-Agt). • Syarat Administrasi • Aspek Legal • Aspek Kinerja • Aspek Finansial • Etika Pengadaan Barang • Masa Laku Rekanan ( ? Bulan/Tahun) 3. Procurement Management Senator Nur Bahagi@

  8. Vendor Assessment • Profile Perusahaan: • Legal Aspek • Type Perusahaan • Manufaktur /Pabrik • Agent /Distributor • Trading/Pedagang Umum • Ukuran Perusahaan • Kepemilikan • Lokasi Pabrik • Pengalaman Supply • Financial Report • Profile Produk: • Spesifikasi Produk • Kapasitas Suplai • Profile Manajemen: • Sistem Qualitas • Sistem Enginering • Ketersediaan • Pasar • Supply Chain 3. Procurement Management Senator Nur Bahagi@

  9. Vendor Performance • PROSES: • Penawaran • Ralat / Batal Harga • Ralat Spec. • MUTU : • Rejection • On Time Delivery • Pdt • Batal Pc • AFTER SALES SERVICE: • Penyelesaian Klaim 3. Procurement Management Senator Nur Bahagi@

  10. RVL P E N D A F T A R A N SVL A S S E S S M E N T AVL VENDOR Performance & Rating TVL Vendor Management Rating Vendor RVL-SAP : Registered Vendor List SVL : Selected Vendor List AVL : Approved Vendor List TVL : Top Vendor List 3. Procurement Management Senator Nur Bahagi@

  11. Vendor Rating SVL : Selected Vendor List AVL : Approved Vendor List TVL : Top Vendor List 3. Procurement Management Senator Nur Bahagi@

  12. Purchasing Management 3. Procurement Management Senator Nur Bahagi@

  13. Purchasing Process Kataloging Inspection Mat’l Requirement Mat’l Balance • Penerimaan • Tepat Quality • Tepat Waktu • Tepat Harga • Compliance Proses Pembelian Perenc. Jasa Vendor Mgmt Sources • Tender • Pemb. Langsung • Penunjukan langsung • Seleksi WSDN 3. Procurement Management Senator Nur Bahagi@

  14. Purchasing System • Direct Purchase • Direct Appointment • Selection • Bidding • Open • Closed 3. Procurement Management Senator Nur Bahagi@

  15. Bidding Stages • Preparation • Tender Document • Term Of Reference (TOR) • Budget Estimate • Evaluation Criteria • Bidding Process • Advertisement • Proposal Submission • Evaluation • Winner Nomination • Contract 3. Procurement Management Senator Nur Bahagi@

  16. Stages • Preparation • Tender Document • Term Of Reference (TOR) • Budget Estimate • Evaluation Criteria • Bidding Process • Advertisement • Proposal Submission • Evaluation • Winner Nomination • Contract 3. Procurement Management Senator Nur Bahagi@

  17. TOR • Objective & Scope of Work • Specification & Bill of Quantity • Duration • Term of condition: • Eligible bidder • Bond • Procurement system • Term of payment • Term of contract 3. Procurement Management Senator Nur Bahagi@

  18. Eligible Bidder • Legal Aspect • Type: • Local • International 3. Procurement Management Senator Nur Bahagi@

  19. Bond • Bid Bond • Performance Bond • Pre Payment Bond • Warranty Bond 3. Procurement Management Senator Nur Bahagi@

  20. Evaluation Criteria • Administrative & Legal Aspect • Technical Aspect • Credibility of Bidder • Methodology • Expertise • Financial Aspect 3. Procurement Management Senator Nur Bahagi@

  21. Proposal Document A. Administrative B. Technical C. Financial 3. Procurement Management Senator Nur Bahagi@

  22. Proposal Submission • One Envelope System • Two Envelope System A + B + C A + B C 3. Procurement Management Senator Nur Bahagi@

  23. Evaluation • One Stage System + One Envelope • One Stage System + Two Envelope Yes A OK ? B+C OK ? Winner Nomination A OK ? B OK ? C OK ? Winner Nomination 3. Procurement Management Senator Nur Bahagi@

  24. Two Stage System + Two Envelope A Ok ? B Ok ? C Ok ? Winner Nomination C 3. Procurement Management Senator Nur Bahagi@

  25. Winner Nomination • Basic Principle • Legal (Administrative) • Lowest (Financial ) and Responsible (Technical) • Method • Gugur murni (Pure Fail System) • Gugur tertimbang ( Weighted Fail System) 3. Procurement Management Senator Nur Bahagi@

  26. Type of Contract • Lump Sum • Nilai Total • Unit Price • Nilai Unit Price • At Cost • Maksimum nilai unit price dan nilai total • Cost + Fee • Nilai tidak ditentukan, fee tergantung nilai total 3. Procurement Management Senator Nur Bahagi@

  27. Contoh Item Quanity Satuan Harga Satuan Nilai A 10 M3 100.000 1.000.000 B 50 Buah 200.000 10.000.000 C 100 Kg 40.000 4.000.000 Total A sd C 15.000.000 PPn ( 10 % ) 1.500.000 Total 16.500.000 3. Procurement Management Senator Nur Bahagi@

  28. Content of Contract • Objective & Scope of Work • Specification & Bill of Quantity • Duration • Right and Obligation • Owner • Contractor • Term of Payment • Changes and Reporting • Force mayor • Dispute 3. Procurement Management Senator Nur Bahagi@

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