CONSTRUCTION OVERSIGHT SERVICES INDUSTRY FORUM

1. I-4 ULTIMATE CONSTRUCTION OVERSIGHT SERVICES INDUSTRY FORUM www.moving-4-ward.com

2. John Tyler, P.E. District 5 Construction Engineer

3. Session 1 Outline • Project Overview • Public Private Partnership (P3) Overview • COS Scope Discussion • COS Procurement Process • DBE Program

4. Project Location • 21 miles through greater Orlando • Two counties • Two water management districts • Several municipalities • Two major funding partners

5. Project Goals • Address growth in population by adding capacity • 175,000 Annual Average Daily Traffic (AADT) in 2010 • 1.6% per year demand increase in corridor • Addition of 4 managed lanes • Interchange improvements • Surface street intersection improvements

6. Project Goals • Replace aging infrastructure • Corridor is 50 years in age • Bridges projected to become structurally deficient • Pavement deterioration

7. Project Goals • Improving safety • Estimated reduction of 62 crashes per year • Realignment of the Fairbanks Curve • Increase in the design speed • Improve signing, lighting, and Intelligent Transportation System (ITS)

8. Project History • Planning in the early 1990’s • National Environmental Protection Act (NEPA) process based on Preliminary Design • Preliminary roadway design at 60% • Permits acquired • Right-of-Way (R/W) acquisition by 2014 • Interim improvements made in the near term

9. Project Team Secretary of Transportation Ananth Prasad District Secretary Noranne Downs Director of Transportation Development Frank O’Dea Director of Transportation Operations Alan Hyman FHWA Florida Division Office Legal Roger Wood Finance Leon Corbett Julie Adamson District Construction Engineer John Tyler FTE Liaison William Sloup Financial Advisor KPMG Legal Advisor Nossaman Public Affairs Steve Olson I-4 Project Manager Loreen Bobo OOCEA Liaison Joseph Berenis Production Support In-House Construction Oversight Services Procurement Support In-House Technical Advisor RS&H

10. P3 Project Schedule • Procurement - March2013 • Financial Close- Summer2014 • Notice to Proceed – Summer/Fall 2014 • Design and Construction - Fall 2014 to Fall 2020 • Operations and Maintenance - Fall 2020 to Fall 2054 • Handback - Fall 2054

11. Project Communications • Project website www.moving-4-ward.com

12. COS Scope of Services • This is not your typical CEI contract! • Concessionaire will have his own Quality Assurance Manager who is; • Independent of the D/B Team • Responsible for Quality Assurance and ensuring the Contractor is performing his Quality Control • Fully authorized to reject materials or initiate work stoppages • Goal of COS is assuring FDOT that corridor is being built per contract • Audits to make sure Concessionaire is following his QA/QC plan • Independent Assurance and Owners Testing • Operations inspections • High level personnel are needed • Little field inspection work • Owner’s testing at a reduced level • Public Involvement component will be through a separate contract

13. COS Scope of Services • General Scope • Two Phases • Phase 1 – Management Services • Phase 2 – Construction Oversight Services

14. COS Scope of Services • Phase 1 – Management Services • Length of service – 365 days • Office space – Self provided • Personnel required • Resident Engineer • Construction Field Manager • Construction Contract Manager • Administrative Manager  Note: Additional support personnel may be necessary to efficiently carry out Phase I activities.

15. COS Scope of Services • Phase 1 Services: • Work with FDOT to define the Phase 2 scope • Review of the contract documents prior to release • Review of the P3 Technical Proposals • Project Setup • project controls systems • document management database systems • requirements management database system • reporting systems

16. COS Scope of Services • Phase 2 – Construction Oversight Services • Length of Service – 2300 days • Office Space – Co-location with Concessionaire • Personnel Required • Resident Engineer • Construction Field Manager • Construction Contract Manager • Administrative Manager  • Requirements Compliance Engineer (Roadway and Structures) • Requirements Compliance Specialists (earthwork, asphalt, concrete, structures, ITS, environmental, utilities, foundations) • Senior Materials Engineer • Materials Technicians • Contract and Associate Contract Support Specialists • Resident Compliance Specialists • Secretarial

17. COS Scope of Services • Phase 2 Services • Monitoring compliance with the minimum QA\QC requirements; • auditing the QAM’s QA and Contractors’ QC activities • auditing the QAM’s inspections • reviewing material testing and certification documentation • statistically evaluating inspection and testing results • identifying noncompliance issues • reviewing Concessionaire reported noncompliance • tracking time and cost impacts to the Project

18. COS Scope of Services • Phase 2 Services • Track FDOT obligations under the agreement; • FDOT managed changes • deductible relief events • non-deductible relief events • milestone payment requests • certification packages • Concessionaires’ reported and unreported availability faults

19. COS Scope of Services • Phase 2 Services • Track outside agencies obligations; • Utility Agency Owners’ performance • governmental agencies’ performance • utility coordination meetings

20. COS Scope of Services • Phase 2 Services • Monitor all Permitting for the project; • environmental permits • building permits • attending meetings • Concessionaire’s reviews of permit requests

21. COS Scope of Services • Phase 2 Services • Monitor foundation construction; • QA/QC procedures for foundation work • foundation field testing as directed by FDOT • drilled shaft and pile installation plans • installation and inspection processes

22. COS Scope of Services • Phase 2 Services • Managing and monitoring the Project Schedule; • contract milestones • critical path and near-critical activities • comparing actual earned value vs. baseline schedule projections

23. COS Scope of Services • Phase 2 Services • Tracking safety and mobility in the corridor; • travel time through the corridor • long-term ramp and lane closures • incident response time • MOT field reviews and evaluating conditions

24. COS Scope of Services • Phase 2 Services • Ensuring compliance with Contract Requirements; • EEO and OJT through record reviews • DBE and SBE

25. COS Scope of Services • Phase 2 Services • Implementing and Maintaining a Project Performance Dashboard • Project Schedule and Milestone Status • Availability Faults • DBE, SBE, EEO and OJT Compliance • Incident Response • Travel Times • Safety Metrics • Submittal Progress • RFI Progress • Change Orders and Supplemental Agreements

26. COS Scope of Services • Phase 2 Services • Surveillance of the Concessionaire’s activities • Assure performing in accordance with FDOT procedures • Tracking FDOT responsibilities • Design reviews related to MOT, constructability and phasing • Review of project changes • Plans, specifications, and Contract interpretation • Make recommendations to resolve Contract disputes

27. COS Scope of Services • Phase 2 Services • Assist in DRB process or litigation • Management services normally assigned to FDOT personnel • Document construction progress • Process Requests for information • Maintain documentation between FDOT and Concessionaire • Assist the Public Involvement Consultant

28. COS Scope of Services • P3 Structure I-4 Construction Program Manager LoreenBobo, PE Construction Oversight Consultant Technical Advisor RS&H Public Information Consultant Concessionaire Design-Build Contractor Lenders Designer IA/OT Reviews Quality Assurance Manager Operator Compliance Audits

29. COS Scope of Services I-4 Construction Program Manager LoreenBobo, PE • COS Structure Resident Engineer Construction Field Manager Administration Manager Construction Contract Manager IA/OT Quality Systems Auditing Project Controls Staff Senior Materials Engineer Requirements Compliance Engineer Administrative Staff Materials Technicians Requirements Compliance Specialists Information Technology Staff

30. COS Scope of Services • On-Site Inspection and Testing: • Contractor responsible for QC • Concessionaire’s Quality Assurance Manager (QAM) responsible for QA • COS responsible for IA/OT • IA is Independent Assurance (standard) • OT is Owners Testing to ensure QA/QC procedures are being performed in accordance with the Contract (new concept) • Documentation of all findings into Materials Database • Notice of failures sent to QAM and Concessionaire • Remedy in accordance with the Contract Documents • Noncompliance points assessed if failures persist • Goal is to assure materials and workmanship is in conformance with the Concession Agreement

31. COS Scope of Services • Management Information Systems Document Management Materials Requirements Compliance Database System COS QAM COS Development/ Administration Document and Trackall Project Communications Document and Track all Project Requirements and use as a tool for audits Document and Track Independent Assurance and Owner’s Testing Scope of the COS

32. COS Procurement Process • Identification of Personnel for the Contract • Key Personnel for Phase 1 will need to be identified • Resident Engineer • Construction Field Manager • Construction Contract Manager • Administrative Manager  • Required to remain on the Contract for Phase 2 • Show a plan to staff Phase 2 • Show depth of resources to execute both Phases

33. COS Procurement Process • Resident Engineer • Manages all aspects of the project • Develops Business Plan for the Project • Ensures processes are in place to get results established in the Plan • Develops the Quality Assurance Plan and ensures it is followed • Coordinating and managing COS activities in relation to this project

34. COS Procurement Process • Construction Field Manager • review of submittals to verify consistent compliance with standards • overall management of all field staff • ensure auditing process is performed according to procedures • ensure IA/OT programs are performed according to procedures • evaluate and provide recommendations of Noncompliance and construction violations and cure times

35. COS Procurement Process • Construction Contract Manager • review of submittals to verify compliance with contract schedule • track relief events for time and cost impacts • track noncompliance and construction violations and cure times • evaluate and monitor required self-performance by the Contractor • evaluate cost and schedule impacts on extra work • evaluate Notices of Claim and formal claims

36. COS Procurement Process • AdministrationManager • ensure records are maintained properly through FDOT procedure • verify QAM’s document control is accurate and up to date • support Oversight Compliance Officer in EEO compliance review • assist in maintenance of the project website • check all documentation to be sure it is accurate and up to date • generate, respond and track all Public Record Requests

37. COS Procurement Process • Additional Personnel requirements • Show any additional personnel needed to execute Phase 1 of the contract for • Database development • Reporting systems development • Project controls development • Show Team’s staffing approach to execute Phase 2 of the contract

38. COS Procurement Process Two-Step Procurement Process • Step 1 • RFP issued • Shortlisting based on Letter of Interest (LOI) • Step 2 • Technical Proposals submitted • Proposals evaluated • Presentations with Question and Answer Session

39. COS Procurement Schedule • COS Procurement Schedule • July Advertisement • August Shortlisting • September for Technical Proposals and Presentations • September Selection • October/November 2013 NTP for Phase 1 • October 2014 NTP for Phase 2

40. P3 Procurement Schedule • P3 Procurement Schedule • Late September 2013 for Final RFP • Early January 2014 for Proposal due • March 2014 for Best Value Selection • June 2014 for Financial Close

41. DBE Program • DBE/SBE Goal for COS Contract • Goals will be released with RFP

42. Thank You! Florida Department of TransportationDistrict 5 www.moving-4-ward.com