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Implementation of New Facilities and Administrative (F&A) Rates RAA Brown Bag January 2011

Implementation of New Facilities and Administrative (F&A) Rates RAA Brown Bag January 2011. Management Accounting and Analysis A Division of Financial Management within Finance and Facilities. Agenda. Summary of Rates – FY 2010 through FY 2014 Rate Agreement Specifics

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Implementation of New Facilities and Administrative (F&A) Rates RAA Brown Bag January 2011

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  1. Implementation of New Facilities and Administrative (F&A) RatesRAA Brown BagJanuary 2011 Management Accounting and Analysis A Division of Financial Management within Finance and Facilities

  2. Agenda • Summary of Rates – FY 2010 through FY 2014 • Rate Agreement Specifics • Where we are currently and next steps • Questions

  3. Summary of Rates – FY 2010 through FY 2014

  4. Rate Agreement Specifics • Date of Rate Agreement = November 30, 2010 • Rates effective from July 1, 2009 through June 30, 2014 (FY 10-FY14) • Links to signed rate agreement and rate components: http://www.washington.edu/research/main.php?page=ospRates&entryTab=2 or http://f2.washington.edu/fm/maa/references

  5. What’s Happening Now • We are using new rates in proposal applications now. • Administrative systems and GIM 13a are being updated with new rates: • FAS (and MyFD), SAGE, Cost Share Module, etc. • Certain F&A costs will be adjusted to reflect lower on-campus OR rate: • On-campus federal and federal pass-through awards, • New awards or competitive renewals on or after July 1, 2009, and • Current actual F&A rate > 54%

  6. Next Steps • List of awards/budgets impacted by adjustment being finalized now. • Retroactive Adjustment Details: • The reduction in indirect cost will increase available unallocated direct budget • Timing • Other considerations (cost sharing and reporting impacts, etc.) • Future Questions to be Addressed: • Impact on RCR calculations and distributions • Impact on cost sharing

  7. FAQ • Do I pro-rate the F&A rate if there is a change mid-budget year? • OSP has stated that we need to get Sponsor approval on the reallocation from F&A to direct costs on my new eligible award, because it is federal flow-through not under expanded authorities.  How do I rebudget?  Do I put the difference between 56% and 54% into direct costs?

  8. Questions If you come up with additional questions later maahelp@uw.edu gcahelp@uw.edu osphelp@uw.edu sagehelp@uw.edu

  9. Contact Information Management Accounting and Analysis Cristi Chapman 543-9985 cristic@uw.edu Joe Nalley 543-1266jwfn@uw.edu Grant and Contract Accounting Kirsten DeFries 543-2957 kirsten5@uw.edu Ted Mordhorst 616-8678 tedm2@uw.edu Office of Sponsored Programs Carol Rhodes 543-2139 carhodes@uw.edu Sinh Simmons 685-7165 ssimmons@uw.edu

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