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Annual Operating Report Overview and Items for Discussion: September 2012

The Annual Operating Report (AOR) serves to assess the performance of the Coordinated Transportation System and to provide necessary data to state leadership. Key focuses include due dates for reporting, methodologies for allocating additional trip and equipment grant funds, and reminders for common carriers and alternative providers. Discussions have been initiated regarding quarterly reporting for more comprehensive data analysis. The aim is to streamline processes and ensure that the current system meets operational needs for enhanced service delivery.

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Annual Operating Report Overview and Items for Discussion: September 2012

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  1. Annual Operating ReportAugust 2012

  2. Items to Discuss • Purpose • Report Card • Allocation • Due Dates • September 15th • January 1st • Reminders • Thoughts for Improvement

  3. Purpose of the AOR (A) • Give leadership a Report Card of the Coordinated Transportation System • Report due to Governor, the President of the Senate, and Speaker of the House by • January 1st of each year.

  4. Purpose of the AOR (B) • Give the Commission a methodology to allocate additional trip and equipment grant funds above the amount used in the base allocation. • 1. The applicant’s total county area in square miles as a percentage of the total square miles of all eligible applicants. (Fixed) • 2. Total system passenger trips provided as a percentage of all eligible applicant trips reported. (AOR)

  5. Purpose of the AOR (B continued) • Give the Commission a methodology to allocate additional trip and equipment grant funds above the amount used in the base allocation. • 3. Total system vehicle miles traveled as a percentage of all eligible applicants vehicle miles traveled and reported. (AOR) • 4. Total county population as a percentage of the total population of all eligible applicants. (Fixed)

  6. Due Dates • Rule 41-2.011 (4) • Each CTC shall submit a report on operational statistics by September 15, each year to the Commission • A copy should also be provided to the Metropolitan Planning Organization or Designated Official Planning Agency. • Provided via website. All Planners have read only access to their counties’ AOR

  7. Due Dates (continued 2) • Rule 41-2.014 (4) • Each year, the Commission shall allocate a portion identified as the Grants Program of the Transportation Disadvantaged Trust Fund in the following manner • Planning • Voluntary Dollar • Trip and Equipment (AOR)

  8. Due Dates (continued 3) • Rule 41-2.0162 (1) • January 1 – Commission Annual Report due to Governor and Legislature

  9. Reminder – Common Carriers/Alt. Providers • Common Carriers/Alternative Providers • Place trip in Fixed Route section – Daily Trip Tickets (make note in alert section)

  10. Reminder – Common Carriers/Alt. Providers • Common Carriers/Alternative Providers • Place expenses in Purchased Transportation – Bus Pass Expenses (make note in alert section)

  11. Reminder – Capital Equipment • Capital Equipment • Funds received for Capital Equipment should not be included in the AOR

  12. Thoughts for Next Year – Quarterly Reporting Time • Final report due by September 15th in accordance with Rule 41-2.0011 (4). • CTC would report data 45 calendar days after end of the quarter. • Example: the fourth quarter (April – June) data would be due to the CTD by August 15th, with a 30-day grace period for LCB review.

  13. Thoughts for Next Year – Quarterly Reporting Time • This change will give the PA/LCB an opportunity to comment on data before it is submitted to the CTD. • Data elements to report quarterly: • Trips, Miles, Revenues, Expenses, Driver Hours, … • UDPHC will not be reported quarterly.

  14. Thoughts for Next Year - Common Carriers & Alternative Providers • Airline, ADA, Fixed Route, Volunteers, Trip Vouchers, and other • Submit trip (Section III 1 a) and cost information (Section VII – Purchased Transportation Services) only. • No mileage or driver needed. • This will ensure only CTC and CC information is used to calculate paratransit performance measures.

  15. Thoughts for Next Year - Common Carriers & Alternative Providers

  16. Thoughts for Next Year - Common Carriers & Alternative Providers

  17. Long Term Changes - Streamline • What do we need? • Does the current on-line system meet our needs? • Any changes will take at least one year to implement.

  18. THANK YOU FOR YOUR VALUABLE INPUT

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