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Tenbrook Ten Women’s Leadership Seminars

Tenbrook Ten Women’s Leadership Seminars. Seminar I 2 February 2014 Pam McNamara, Anne Gardiner, Lauren Millette. Purpose & Agenda. 20-30 min. 20 min. 45-60 min. 15 min. Agenda for Today’s Session and The Series Objectives Intro’s, check in & Ground rules

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Tenbrook Ten Women’s Leadership Seminars

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  1. Tenbrook TenWomen’s Leadership Seminars Seminar I 2 February 2014 Pam McNamara, Anne Gardiner, Lauren Millette CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf

  2. Purpose & Agenda 20-30 min 20 min 45-60 min 15 min • Agenda for Today’s Session and The Series • Objectives • Intro’s, check in & Ground rules • Seeking a “Seat at the Table” • Earning and Growing in your Seat at the Table • Good Meetings – What it Takes • Case Study • Giving and Receiving Feedback • Next Seminar • Wrap up, Check Out CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf

  3. Tenbrook Ten Series CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf SEMINAR SERIES • Taking Charge • Managing Expectations • Using our Voices

  4. Objectives for Tenbrook Ten (T-10) • “Our goal is to develop practical skills that will help Tabor's female students be powerful agents of change now and in the future” • Your Objectives: • … • … • … • With your input, build this into a stronger program CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf

  5. Check in & Ground Rules Ground Rules • Why ? • One speaks, all listen • Mobile phones off • Respect others’ opinions • Be fully “in” the meeting • Start and finish on time • What happens in Tenbrook stays in Tenbrook* • *Conversations, information shared “in” the Tenbrook meetings Check in • Why do it? • Today’s “check in” • Share interesting/surprising thing • “Weather report” • YOUR Objectives for T-12 • In “Regular Meetings” • Brief, 30-60 seconds • No responses, editorials from others • Confirm “in” the meeting CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf

  6. Seeking a Seat at the Table Sheryl Sandberg, “Lean In” – Chapter 2 Sheryl Sandberg TED Talk Dec 21 2010 http://www.ted.com Facebook COO Sheryl Sandberg looks at why a smaller percentage of women than men reach the top of their professions -- and offers 3 powerful pieces of advice to women http://www.youtube.com/watch?v=18uDutylDa4 Discussion: Sit at the table Make your partner a real partner …. Pam’s corollary: “Recruit, engage mentor/s” Don’t leave before you leave CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf

  7. Earning and Growing in Your Seat at the Table GOOD MEETINGS: Organizing and motivating groups Characteristics of Good Meetings? Characteristics of Poor or Ineffective Meetings? CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf

  8. Earning and Growing in Your Seat at the Table PURPOSE: “Desired Outcome” INTENT FOR MEETING/AGENDA: Discussion, Advice, Consensus, Decisions, Information (in or out of mtg?) AGENDA: Topics (& intent for each) TIME MANAGEMENT: Each item, realistic ROLES: Overall (Chair), by Item (Leader/presenter), Timekeeper (how), Scribe -- THESE ARE SEPARATE MEETING MINUTES: Decisions, actions (who, when), issues, communications CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf GOOD MEETINGS: The Basics

  9. Earning and Growing in Your Seat at the Table Wiki… “How to Run an Effective Meeting (with Examples) – wikiHow” Make every meeting matter - or don't meet at all. Define goals and distribute agenda in advance. Own your meeting, take charge and keep your meeting moving forward. Get the constructive input you need from everyone present Close with an Action plan, try to make sure that everyone leaves knowing the next step. 6. Keep track of progress of things decided during the meeting 7. Make sure that your meeting didn't happen in isolation by letting the right people know what was decided and what will happen next. How to Run an Effective Meeting | Inc.com Tips on Meetings - Harvard Business Review GOOD MEETINGS: Tips CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf

  10. Earning and Growing in Your Seat at the Table TOOL: The key ISSUE or QUESTION is developed from a Situation –Complication - Question (SCQ) analysis A non-controversial description of conditions when they were stable What altered the stable situation and created the problem Questions raised by the complications CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf

  11. Earning and Growing in Your Seat at the Table Case Study: ROLES AFTER THE ELECTION  Diagnosing with SCQ Head of School Election, NY School “Sarah” won, beat “Joe” Sarah appointed Joe Secretary, Student Council Weekly meetings of New Student Council: new roles Joe did not produce minutes, agreed actions (late, or at all) Joe vocal, attempting to dominate meets (as Head?) Joe and Sarah had been friends Could Sarah provide Joe feedback, reset expectations for Joe to be a productive, constructive Council Secretary? CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf

  12. Feedback…. CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf

  13. Earning and Growing in Your Seat at the Table Case Study: ROLES AFTER THE ELECTION Key Question: Could Sarah provide Joe feedback, reset expectations for Joe to be a productive, constructive Council Secretary? YES • Private conversation • Sarah Acknowledged “owning” the issue • “I may have not been clear, new in roles” • “What we need you to do…” • “This is hard, we are friends” • Joe accepted, acted on feedback CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf

  14. FEEDBACK EXERCISE: Watch the “Santa Session” video. What does this tell us?URL: http://www.youtube.com/watch?v=fN9AZ-N3Npo Earning and Growing in Your Seat at the Table Why does feedback matter i.e. is it a good thing or a bad thing? When and how has it been useful OR not useful to you?

  15. Below are the top five ways people deflect a feedback given to them Earning and Growing in Your Seat at the Table • You are wrong • You don’t see the whole picture • You just don’t like me • This is irrelevant • This is a bad system

  16. Here is a simple useful guide for giving feedback Earning and Growing in Your Seat at the Table What should this person: • Retain? • Reduce? • Increase?

  17. Practicing Feedback 1: Earning and Growing in Your Seat at the Table • Pair up with a partner • Have one of the partner draw a Rabbit ( 1 minute) • Show that to your partner (1 minutes) • Give your partner feedback on Retain, Reduce, Increase (1 minute each)

  18. Earning and Growing in Your Seat at the Table Productive Conversations TOOL: • Balance: Inquire vs Advocacy The Ladder of Inference Draw Conclusions Add Meaning Advocacy Inquiry Select Data Observable Data Source: Chris Argyris; also summarized by Peter Senge, et al, “Fifth Discipline” CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf

  19. Check Out & Next Steps • Check Out: • Putting what we’ve discussed “to work” • Next seminar on “managing expectations” Tools & Concepts for Monday Morning • Taking Initiative • Finding Mentors • Meeting Purpose, Plan, Agenda • Meeting Check in (weather report), Ground Rules • Giving and Receiving Feedback • Ladder of Inference • Situation, Complications, Key Question: SCQ • Check out, Summing Up • …. • …. • …. CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf

  20. Tenbrook Ten Series Organizing and motivating groups Effectively organizing projects and goals Becoming a persuasive communicator CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf SEMINAR SERIES • Taking Charge • Managing Expectations • Using our Voices

  21. Check Out & Next Steps • Check Out: • Putting what we’ve discussed “to work” • Next seminar on “managing expectations” What We Can Do Better Next Time? • Why ? • …. • …. • …. What Worked Well? Why ? …. …. …. CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf

  22. Thank you for your engagement! Pam McNamara Pamela.mcnamara@thehealthhelm.com pwmcnamara@comcast.net +1-508-951-2156 Tenbrook Ten Ann Tenbrook lived at 192 Front Street for about 40 years. She was a friend of Tabor, a world traveler and a well respected leader in Marion. We are going to be meeting at her house.  Thus, we are calling this group the Tenbrook Ten. (Ms. Gardiner now lives there.) 19 Meadow Shores Rd. South Dartmouth, MA 02748 CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-02.pdf

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