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NAE4-HA Board Meeting Wednesday, August 21, 2013

NAE4-HA Board Meeting Wednesday, August 21, 2013. Purpose and Goals. To effectively conduct business of the NAE4 - HA Governance Council in support of the association’s vision and mission

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NAE4-HA Board Meeting Wednesday, August 21, 2013

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  1. NAE4-HA Board MeetingWednesday, August 21, 2013

  2. Purpose and Goals To effectively conduct business of the NAE4-HA Governance Council in support of the association’s vision and mission To continue the utilization of available technology as a means of accomplishing our strategic goals.

  3. CALL TO ORDER Jeff Holland

  4. PARLIAMENTARIAN Vernon Parent

  5. Recording of Minutes Jody Rosen Atkins

  6. Roll Call Participants will be recorded from chat . . . If you called, please identify yourself

  7. Today’s meeting WILL be recorded

  8. Review of Agenda and Procedure Jeff holland

  9. Approval of Spring Meeting minutes from Atlanta Jody Rosen Atkins(sent 3-16-13)

  10. Representation and liaison reports

  11. JCEP Jeff hollandDebbie NistlerPam Van Horn

  12. EVALUATION OF JCEP CONFERENCE Debbie Nistler, ChairJeff HollandPam Van Horn

  13. 2014 Dates of Conferences JCEP – February 11-13Marriott – Memphis Downtown

  14. PILD April 6-9, 2014Alexandria, VirginiaWestin Alexandria Hotel

  15. National 4-H Council Jennifer Mciver(See e-mail for report)

  16. State Program Leaders Julie chapin

  17. USDA/4-H Headquarters Doug Swanson(see e-mail for report)

  18. Overview • Common measures • Charting the future • Federal Regulations • Items shared prior to meeting • Questions

  19. Common Measures • Provide state 4-H programs with resources to assist in the planning of local, state-wide, and regional evaluations • Identify a common core of child/youth outcomes and indicators that are included in the National Institute of Food and Agriculture Plan of Work system • Identify a common core of outcomes, indicators and measures to create a standard survey tool that will be used by National 4-H Council grantees

  20. Common Measures • Eight Surveys designed to assess the outcomes found on the National 4-H Logic Models • 4th and 8th Grade Universal Measures • 4th and 8th Grade Citizenship Measures • 4th and 8th Grade Healthy Living Measures • 4th and 8th Grade 4-H Science Measures • Online System

  21. Outcomes • Universal • Science • Citizenship • Healthy Living

  22. Charting the Future • Goals and Process Main Idea 4-H Youth will be prepared to be productive and contributing members of the workforce.

  23. Federal Regulations • Name & Emblem and Civil Rights Questions How can we educate agents and provide them with appropriate resources on federal regulations? Is NAE4-HA interested in helping HQ implement these ideas?

  24. Items • Horizons • Common measures • Charting the future

  25. Questions

  26. Galaxy Jule-lynn MacieBarbara Schirmer

  27. JOURNAL OF EXTENSION JOE DONALDSON

  28. Journal of Extension (JOE) • JOE remains strong: • 151 submissions, Jan. – July, 2013 • Currently 122 accepted articles • 27.8% acceptance rate (5-year average) • Adaptive website design: see joe.org • 2013 marks the Journal’s 50th year! • One Outstanding Feature Article will be named among all features published this year; Dr. Scott Scheer of Ohio State is representing NAE4-HA on the Selection Committee • Questions or concerns: Dr. Joseph L. Donaldson (jldonaldson@tennessee.edu)

  29. Report and Updates from Committee Chairs

  30. Executive Director Report Jody Rosen Atkins

  31. NAE4-HA National Office Update • Headquarters • Mail, e-mail, phone • Board • VP Council Calls • RD Calls • Board Meetings • Membership • Active: 2,690 • Affiliate: 4 • Life: 871 • Partner: 9 • Partner Program Update • Monsanto • National 4-H Council • American Income Life • A&T Industries • Farm Credit • Rixstine Recognition • Fair Publishing • State’s 4-H International Exchange • Nature Watch • Financial Management • Audit/990 Returns • Weekly Vouchers/Monthly Bookkeeping • Galaxy • Conference Management • Galaxy • 2014 Conference • 2015 Conference • 2016 Conference • Hall of Fame contracting • Communications/Graphic Design • Web Site • Regional Newsletter • Donor Reception Invitation

  32. Finance and Operations Tony Carrell

  33. Finance and Operations • Clover Pledge Transfer • New Bank – Sun Commercial • Amounts transferred • -FY14 Budget

  34. All team handbooks need updated by Galaxy • Policy Handbook • Governing structure updated flow chart

  35. Policy and Resolutions Vernon Parent

  36. Governance Council

  37. Marketing and Outreach Melissa Henry

  38. Public Relations and Information Shirley Williamson

  39. Public Relations & Information Fall 2013 Shirley Williamson, Chair 4-H Stories Book *less than 200 books left *still working on the collection for book 2. Where is your 4-H Story? Incoming Chair: Chrys Nestle To recruit her co-chair Distinguished Alumni Database Updated, continuing to work on better ways to keep it current First Timers Orientation *Jule-Lynne sent a request to the Galaxy committee to see if they need any help on our part. She reported that they have food and speakers confirmed. Our committee will be available to help as needed. NAE4-HA Promo Flyer “the return on your investment” *Benefits? Why Join? Get Involved?

  40. Public Relations & Information Fall 2013 Hall of Fame October 11, 2013 National 4-H Center Washington, D.C. Susan Barkman, NAE4-HA Nancy H. Bull, Connecticut Duane Duncan, Pennsylvania Raymond C. Firestone, National 4-H Council Steve D. Fisher, Kansas  Virgie B. Foreman, Louisiana  George S. Foster, Tennessee  Virginia Gobeli, NIFA/4-H National Headquarters  Dr. Janet Hiller, Washington  Larry L. Krug, National 4-H Council  Dr. Merl E. Miller, Oklahoma  Roger Coleman (Bo) Ryles, Georgia  Wayne Clifford Schroeder, Wisconsin  Myrtle N. Walgreen, National 4-H Council  Dr. Linda Webb, NAE4-HA  Sharon (Sherri) Wright, NIFA/4-H National Headquarters *Laureates selected *Ceremony planned HOF Conference Call on 8/13/2013

  41. Professional Development Tomas Manske

  42. Professional Development • Developing VP of Prof. Dev. Handbook of duties • Corresponded with Research & Evaluation Chair and the Journal of Youth Development Committee in progress of publication. • Worked with VP council and Executive Director to fill vacancy of Professional Development Chair • Galaxy 2013: Seminar selections, Pre-Board & Super Seminars • Conferences – working with conf. chairs for Minnesota and Oregon, Corresponded and worked with Louisiana and Texas to secure 2016 conference bid, Currently cultivating states to host 2017 NAE4-HA Conference • Working on recommendations to update conference handbook regarding dates of intent to bid, etc. - (to be presented at Pre-Board)

  43. Research and Evaluation Elijah Wilson

  44. Programs Report Lynette Black

  45. Programs Committees • Afterschool: Developing definition of “afterschool”. Presented a webinar - archived at http://nifa-connect.nifa.usda.gov/p5xquivoz1q/ • Animal Science: Development of materials illustrating how animal science fits in the mission mandates. • Camping: Further development of guidelines for National Camping Institute; Awards • Citizenship: Awards • Communication & Expressive Arts: Poster Presentation at Galaxy; What Do You See?

  46. Geospatial: Virtual map gallery, Award • Healthy Living: Conductingpreconference at Galaxy • Urban Programming: 2013 Urban Programing Conference; Award • Workforce Development: Grab ‘n’ Go expansion and evaluation of use/acceptance/value • Youth in Governance: Galaxy Presentation; Award

  47. New Committees • Diversity • Robotics

  48. Member Services Kim Gressley

  49. Member Services Report • Kim Gressley, VP Member Services • Jody has provided updates on membership during the year.  Worked with Jeff on writing the letter to late states for their enrollment, per Spring Board discussion • Sent out a WELCOME LETTER to new members ~ Jody sent it out • Reviewed the NAE4-HA brochure and benefits letter. Will have them on hand at the GALAXY IV Conference • Finished the Membership Handbook and Jody placed it up on the website  • Updated all Member Services job descriptions • Reserved the Member Services booth for GALAXY. We are in space #710! • Assisted chair and liaisons in all areas of Member Services. Had a good, busy year! • IMPACT REPORT information is due to Kim by August 28th with the final report being sent to Jody the first week in September. Thanks!

  50. Member recognition Donna Bradley

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