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Version May 6, 2019

Provo City School District Budget Study Session Proposed Budget: FY 2019-20 Final Budget: FY 2018-19 Multi Year Plan FY 2020-2025. Version May 6, 2019. MISSION STATEMENT.

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Version May 6, 2019

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  1. Provo City School District Budget Study SessionProposed Budget: FY 2019-20Final Budget: FY 2018-19Multi Year Plan FY 2020-2025 Version May 6, 2019

  2. MISSION STATEMENT • In partnership with parents and community, we cultivate highly effective learning environments where all students engage, think, and learn in order to contribute, create and innovate for a lifetime.

  3. BOARD GOALS • Goal I: Continuous Academic Improvement • Goal II: Support for Teachers and Teaching Aligned with Research, Best Practices, and Teacher-Identified Needs • Goal III: Certainty and Stability in the Direction of the District • Goal IV: Financial Prioritization, Long-Term Planning and Transparency • Goal V: Teamwork, Professional Conduct, and Civility

  4. PROPOSED BUDGET Fiscal Year 2019-20

  5. ECONOMIC ENVIRONMENT • Slow traditional enrollment growth resulting in minimal state funding increases apart from WPU amount changes and legislative initiatives. • Property values continue to rise dramatically and combined with a freeze on the state basic tax rate should result in an increase in local revenue. • Investment interest rates have risen from their low a couple of years ago and will continue to remain steady. • Inconsistent federal revenue, with possible large cuts on the horizon in future years (NCLB, 21st Century After School, etc). • Steady health insurance rates with increases in energy and other consumables due to inflation put increasing pressure on budget prioritization.

  6. LOCAL REVENUE

  7. INDIRECT COST RATES

  8. TAX RATES BY LEVYTax Year 2017 to 2018

  9. TAX RATE COMPARISON

  10. LUNCH PARTICIPATION

  11. STATE REVENUE

  12. STUDENT ENROLLMENT FY19 Total Enrollment 16,165 eSchool Enrollment 2,227

  13. WPU TRENDING Average increase of 3.2% over the past 10 years

  14. FEDERAL REVENUE Grants Not Included Title ID – Neglected & Delinquent Adult Education – ABE COPS – Safety/Security Grant Intergenerational Poverty – DWFS Grant eRate Federal Infrastructure Grant Grants with Reduced Revenue NCLB Grants (Title IA, Title IIA, Title IIA) Migrant Education IDEA – Special Education Medicaid CCLC – After School Programs

  15. REVENUE SUMMARY BY SOURCE

  16. NEW BUDGET PRIORITIES

  17. AFTER SCHOOL PROGRAMS • Funding set aside to offset federal after school program grant funding. • Funds will be used for personnel, supplies, and services related to maintaining District after school enrichment and interventions programs for students in grades K-12. • Total budgeted expense of $100,000 • Local Tax Funding: $100,000

  18. HIGH SCHOOL COUNSELOR • Funding allocated to continue paying for an extra HS counselor which was previously paid for with one-time funds in FY2019. • Total budget expense of $80,000 • Local Tax Funding: $80,000

  19. STUDENT DATA PROTECTION • Funds will be used to hire on a full-time student data protection employee to ensure that the District’s student data is secure/appropriately accessed. • Total budgeted expense of $80,000 • Local Tax Funding: $80,000

  20. CAMP BIG SPRINGS • Funding to increase the number of weeks of camp offered to students of the District. • Increased from 3 to 4 weeks of camp • Total budget expense of $35,000 • Local Tax Funding: $35,000

  21. WELLNESS PROGRAM • Funds set aside for non-insured employee wellness incentives: $250,000 • Continuation of one-time funds for wellness program from FY2019: $75,000 • Total Wellness program expense of $325,000 • Local Tax Funding: $325,000

  22. PROVO HS CELL SERVICE/BOOSTERS • One-time funds for the installation and upgrade of cell service boosters to increase the effectiveness of the cellular phone service at the PHS facility. • Total budgeted expense of $250,000 • Local Tax Funding: $250,000

  23. ASSISTANT PRINCIPALS – WESTRIDGE/LAKEVIEW • Funds set aside to replace the facilitator positions at Westridge and Lakeview Elementary schools with assistant principal positions. • Total expense budget of $62,047 • Local Tax Funding: $62,047

  24. CONTINUING PRIORITIES

  25. TRANSPORTATION SCHOOL BUSES • Replacement of 4 school buses at an average cost of $130,000 each. 50% reimbursed through grant. • Total budget expense of $520,000 • Local Tax Funding: $260,000 • State Grant Funding: $260,00

  26. TECHNOLOGY REPLACEMENT PLAN • UPS Battery Backup Equipment - $58,000 • Network Wiring for CMS - $75,000 • Switch Replacements in 10 schools - $400,000 • Wireless Controller Upgrade and Licensing - $70,000 • Powerschool Maintenance Agreement - $95,000 • Filewave MDM Agreement - $83,000 • Cisco Switch/Firewall/Phone Maintenance Agreement - $60,000 • Teacher Computer Replacement Plan - $250,000 • A/V Replacements - $150,000 • Student Computer Replacements - $150,000 • Potential Additional Learning Initiative Chromebooks - $205,000 (plus possible add-on school orders not to exceed $50,000 per location) • Total Budgeted Expense of $1,596,000 • Local Tax Funding (FY17 TnT) - $400,000 • Continuing Local Tax Funding - $500,000 • eRate Program Reimbursements - $200,000 • Other Funds (School budgets, SpEd, Technology Grants) - $496,000 • Total Revenue set aside of $1,596,000

  27. CURRICULUM REPLACEMENT PLAN • Social Studies Curricula (textbooks, programs, etc) - $400,000 • Replacement Curricula (lost, damaged, enrollment) - $20,000 • Future Year Curriculum Needs - $330,000 • Total Budgeted Expense of $750,000 • Local Tax Funding (FY17 TnT) - $350,000 • Continuing Local Tax Funding - $400,000 • Total Revenue set aside of $750,000

  28. DISTRICT LEARNING INITIATIVE • Computer Purchase/Replacement Plan - $266,775 • Coordinator Payroll - $272,000 • Software, Teacher Stipends, Other Costs - $162,270 • Total Budgeted Expense of $701,045 • Local Tax Funding: $436,745 • State Technology Grant: $264,300 • Total Revenue set aside of $701,045

  29. CAPITAL PLANNING • Various School/Facilities Capital Improvement Projects - $9,294,572 • These projects are detailed in the supplementary information at the end of the presentation • Facilities and Maintenance personnel and other general building maintenance expenses - $4,320,121 • Local Tax Funding (FY17 TnT): $800,000 • State Funding: $511,362 • Continuing Local Funding: $8,533,435 • Fund Balance: $3,769,896 • Total Revenue set aside of $13,614,693

  30. PROVOESCHOOL • eSchool Online Vendor Expenses – $7,354,000 • Staffing Expenses – $860,850 • Other Expenses – $173,585 • Total eSchool Expense of $8,388,435 • State WPU Funding - $8,388,435 (2,500 Students) • Total Revenue set aside of $8,388,435

  31. AFTER SCHOOL PROGRAMS • Funding set aside to offset federal after school program grant funding. • Funds will be used for personnel, supplies, and services related to maintaining District after school enrichment and interventions programs for students in grades K-12. • Total budgeted expense of $100,000 • Local Tax Funding (FY19 TnT): $100,000

  32. DISTRICT PRIORITIES SUMMARY • Capital Fund - New • FY20 Capital Projects • Capital Fund – Continuing • Building maintenance personnel and other expenses • Funding Commitments • FY17 TnT Funding = $800,000 • FY19 TnT Funding = $0 • Other Local Tax Funding = $8,533,435 • State Funding = $511,362 • Other Funding = $3,769,896 • Total commitment = $13,614,693 • General Fund - New • After School Programs • HS Counselor FTE • Student Data Protection FTE • Camp Big Springs • Wellness • PHS Cell Boosters • Asst. Principals Lakeview/Westridge • General Fund – Continuing • Transportation – Bus Replacements • Technology Replacement Plan • Curriculum Replacement Plan • District Learning Initiative • Provo eSchool • After School Programs • Funding Commitments • FY17 TnT Funding = $750,000 • FY19 TnT Funding = $100,000 • Other Local Tax Funding = $2,528,792 • State Funding = $8,912,735 • Other Funding = $696,000 • Total commitment = $12,987,527

  33. FINANCIAL SUMMARIES

  34. ALL FUNDS

  35. GENERAL FUND

  36. CAPITAL FUND

  37. DEBT SERVICE FUND

  38. STUDENT ACTIVITIES FUND

  39. FOOD SERVICES FUND

  40. BUILDING RESERVE FUND

  41. REDEVELOPMENT FUND

  42. SUPPLEMENTARY INFORMATION

  43. TRANSFERS/BUDGET ADJUSTMENTS REQUIRING BOARD APPROVAL • Capital Fund • $1,530,000 for land purchase near FootprinterPark • $502,500 in project shifts from FY19 budget to FY20 • $457,000 shifted from FY20 projects to FY19 (Lakeview & Amelia Parking Lots) • General Fund • Reduce state revenue by $1,366,273 per latest USBEcalculations • A shift of up to $3,000,000 to Building Reserve Fund pending end of year financial closeout • Food Services Fund • $150,000 to cover additional payroll and supplies expenses • Debt Service Fund • $50,000 in added expense to cover additional debt-related payments • Building Reserve Fund • A shift of up to $3,000,000 from General Fund pending end of year financial closeout • Redevelopment Fund • $80,000 for required RDA accounting entry

  44. CAPITAL IMPROVEMENT PLAN (CIP)

  45. CAPITAL IMPROVEMENT PLAN (CIP)

  46. Provo City School District Multiyear Financial PlanFY 2020-2025 Version May 6, 2019

  47. PLAN OVERVIEW School-Level Activities Strategic Plan - Key Efforts, Priorities, Funding Allocations Central Operations & District Administration Stakeholder Engagement

  48. WHAT IS A MULTIYEAR FINANCIAL PLAN? • The Multiyear Financial Plan does not replace the annual budget, and serves as a starting point for guiding the budget process each year. • The annual budget includes single year actions to support resource alignment described in the Multiyear Financial Plan and includes operational necessities such as fuel costs, utility costs and employee salaries and benefits.

  49. THE PROCESS Plan and Prepare Set Instructional Priorities Pay for Priorities Implement Plan Ensure Sustainability • Organize Process • Assess Landscape • Start Engaging Stakeholders • Develop Priorities • Estimate Cost of Priorities • Identify Top Savings Options • Analyze Top Savings Options • Balance Budget Tradeoffs • Adopt Strategic Financial Plan • Adopt Annual Budget • Build Internal Capacity • Plan for Continuous Improvement

  50. Achieve a 95% Graduation Rate BUDGET PRIORITIES Certainty and Stability in the Direction of the District Teamwork, Professional Conduct, and Civility Continuous Academic Improvement Support for Teachers and Teaching Aligned with Research, Best Practices, and Teacher-Identified Needs Financial Prioritization, Long-Term Planning and Transparency • The Board directive of attaining a 95% graduation rate drives the other associated goals and budget priority identification. Budget Priorities | District/Board Goals | Board Directive After Schools Program Funding High School Counseling Student Data Protection Comprehensive Education Curriculum Planning Capital Planning Camp Big Springs Wellness Plan Elementary School Administration Student Behavior School Safety/Health Support

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