2013 Summer Food Service Program Basics & Regulations

2013Summer Food Service Program Basics & Regulations Office of School Nutrition

The Summer Food Service Program (SFSP)BACKGROUND Funded by the U.S. Department of Agriculture (USDA) Administered by the CDE Office of School Nutrition (SA) For children 18 years of age and under To ensure children continue to receive nutritious meals when school is not in session In areas with significant concentrations of low-income children

As a SFSP Sponsor, you are: Providing nutritious meals to needy children Giving children the food they need to learn, play and grow Helping families stretch their food buying dollar Keeping children mentally engaged so they return to school, ready to learn A part of the No Kid Hungry Campaign to end childhood hunger in Colorado by the year 2015

Meal Service Two meals per child, per day Any combination of two meals may be claimed except lunch and supper Camps and migrant sites may claim up to 3 meals per day Meals must meet USDA standards Determine the maximum number of children that can be served at each site

Requirements for Meal Service • All children receive a meal meeting meal pattern requirements • Children with dietary disabilities must be accommodated and therefore may not receive the same meal. • Children eat all meals onsite • All children in attendance are served one meal before second meals or any adult meals are served • Adhere to local health & sanitation regulations • If meals are served outdoors make arrangements for inclement weather • Serve meals during times approved by the State Agency • Only camps may serve meals family style • A la carte items may be sold during a meal service

Donated Foods • If health and food safety codes permit, food donations may be made to: • Eligible local food banks • Charitable organizations

Food Safety Field Trip meals must meet SFSP meal pattern requirements. The Daily meal count form must be used at the field trip location. Meals must be served during the approved meal service time. Children must be supervised during meal service. Field Trips Menu & POS • Ensure the safety and quality of the meals by using adequate storage equipment to transport them. • Keep hot foods hot and cold foods cold! • Use a thermometer • Wash hands • Wear gloves when serving

Changes in field trip plans? Notify the State Agency! Notify the State agency Use the online Field Trip Notification form Provide a calendar of scheduled trips if multiple field trips are planned Formal Approval is Not a Federal Requirement Field Trips

Accurate Point-of-Service Counts are Critical! • It is critical that site personnel and monitors understand the importance of accurate point-of service (POS) meal counts. • Use meal count forms • Fill out completely with signature & date. • Meals must be counted at the actual point of service

Civil Rights • All participating sponsors must inform potential participants of the availability of the SFSP • In addition, all sponsors and their sites are required to: • Display “And Justice For All” poster • Translation • Make program information available to the public upon request;

Civil Rights • Include the nondiscrimination statement, and instructions for filing a complaint, in their public release and in any program information directed to parents of participants and potential participants • Ensure that meals are served to all attending children, regardless of their race, color, national origin, sex, age, or disability • Ensure that all children have equal access to services and facilities at the site regardless of race, color, national origin, sex, age or disability

Sponsoring Organizations Must: Demonstrate financial and administrative responsibility Not be seriously deficient Serve low-income children Conduct a nonprofit food service Provide year-round service Exercise management control over sites Conduct pre-operational visits Sign written agreements

Train Your Staff & Volunteers! • Plan your training agendas • Provide a sign in sheet with topics and date of training • Use USDA manuals • Add outside resources for food safety • Train all of your staff: • Administrative • Monitors • Site workers and volunteers

Management Responsibilities • Sponsors may not contract out management responsibilities of the program, including but not limited to the following tasks: • Ø Meal ordering • Ø Official recordkeeping responsibilities, including meal count information to substantiate claims • Ø Submitting claims • Ø Training • Ø Monitoring • Ø Announcing availability of meals to the news media • Ø Determining income eligibility and maintaining individual income eligibility statements

Site Types Open Located in an area where 50%> of the children are eligible for free or reduced-price school meals Reimbursed for all attending children Identified group of children living in a “Pocket of Poverty” Identified children are transported to a congregate meal site Serves only identified group of children participating in a program/activity Reimbursed for all attending children Residential sites must offer regular scheduled food service as part of the program Non-residential day camp sites must offer continuous scheduled cultural or recreational program between meal services Reimbursed only for children meeting income eligibility criteria Closed Enrolled Camps

Site Eligibility Open School data 2010 Census block group data Census data must be reassessed every 5 years 50% or more free and reduced-price income applications eligible 50% or more eligibility list of enrolled children obtained from school where children receive school lunch or breakfast “Area eligibility” using school or census data showing 50% of the area households meet the income eligibility guidelines Income eligibility applications Closed Enrolled Camps

HOW DOES THE SFSP WORK IN SUMMER SCHOOL? If a summer school site is not open to the children of the community and provides meals only to enrolled summer school students, the site is not eligible to participate in the SFSP If a school is only offering enrichment courses that are not considered part of the academic curriculum and do not require mandatory attendance, the school may be eligible to participate in the SFSP as an open or closed enrolled site

Priorities for Selection of Sponsors • Local school food authority sponsors • Government and private non-profit organization sponsors that have successfully operated the SFSP in a prior year • New government sponsoring organizations • New private non-profit organization sponsors

Using the Income Eligibility Form • Instructions for applying (Attachment 10) • Application (Attachment 10) • Translation • Income Guidelines (Attachment 3) • No temporary free

Marketing/Outreach • Creative and fun activities for kids and teens • Develop partnerships • Involve parents • Innovative – Mobile feeding sites • Be resourceful • Identify local champion(s)

USDA Memorandums • Location of revisions can be found at: http://www.cde.state.co.us/cdenutritran/nutrisummer.htm

2013 Summer Food Service Program Basics & Regulations