How to Start a Test Session in PearsonAccess

1. How to Start a Test Session in PearsonAccess What TAs need to know about PearsonAccess PARCC March 14, 2014

2. Agenda Prior to testing: Steps to complete Proctor caching window Immediately prior to testing TA directions for during testing TA directions for after testing Changing testing sessions Closing a testing session Most of these details are the same for science and social studies, but only the PARCC materials are referenced in this training. 2

3. Resources • http://PARCC.Pearson.com (sign in for more resources) • Manuals • Support > Manuals and Documents> PearsonAccess User Guide • Scripts • Support > Technology Information> TestNav Common Error Codes • Training on tasks prior to testing: PARCC PA Test Administration Training • Support >Training > Training Modules > Test Administration • Support >Training > Training Modules > Technology Information 3

4. Prior to Testing: Steps to Complete These may be done by School or Technology Coordinator • Configure TestNav and proctor caching (technology) • Install proctor caching • Set up test sessions • Test Management > Manage Test Sessions > New Session • Add students to test sessions • Cache the test sessions • Print Student Authorization Tickets (secure) • Print Seal Codes (secure) 4

5. Proctor Caching • Ensure that proctor caching has occurred • Proctor caching opens • March 21 for PARCC PBA • May 2 for PARCC EOY • Directions for proctor caching can be found in the support tab of PearsonAccess • https://parcc.tms.pearson.com • Enter your email to gain access • Technology Training • How to install proctor cache • How to proctor cache 5

6. Proctor Caching Test Content Proctor caching refers to downloading encrypted test content from the Pearson testing server to a secure local computer prior to starting a test session. • Test Management > Manage Test Sessions > Session Details • Proctor caching is completed at the session level, on the Session Details screen. • The Proctor Caching button will be disabled and you will not be able to cache the test content for the test session if you do not have access to proctor caching or if you are not within the proctor caching window. • Proctor caching is available on the week before an administration; districts will receive notification when it is available.

7. Immediately Prior to Testing • Start a test session in PearsonAccess • Test Management > Manage Test Session > Click on session name > Start • Status of individual students • Prior to testing, ensure all are in ready status • If not in ready status, click in the box to the left of the student’s name and the option to resume the student will become available • Prior to session 2, all students will need to be resumed 7

8. Starting Test Sessions A test session must be started before students can begin testing. Test Management > Manage Test Sessions > Session Details • Scheduling a date and time for a new test session is intended primarily for planning purposes. • A test session will not start until you click the Startbutton on the Session Details screen, regardless of the scheduled start date and time. • NOTE: If you do not have access to start a test session, the Startbutton will be disabled and you will not be able to start the test session.

9. During Testing • Read Directions from Test Administration Manual • Actively Proctor • Monitor the Status of Students in PearsonAccess • If students need to be resumed during a test, ask how they were exited from the system. • Answers to questions about tools – answers can be found once you log into PearsonAccess • Support > Manuals and Documents > Administration Updates for Test Administrators 9

10. Absent Students • Students must take the sessions in order • Ensure that students are in a room with the same timing code • There are different timing codes for the different sections • Do not include students in a testing room if the sessions have a different amount of time allotted 10

11. Common Error Codes PearsonAccess secure (sign in) > Support > Technology Information > TestNav Common Error Codes Have this document available during testing, as it will help deal with the most common errors you will encounter 11

12. Updates & Tools Questions During the test, if students have questions about tools and how they function, most answers can be found in the Administration Updates for Test Administrators document. PearsonAccess (sign in) >Support > Manuals and Documents 12

13. Monitoring Test Sessions The table below gives an explanation of the possible statuses for students as they test.

14. Resuming a Student’s Test A test administrator must resume an Exited student’s test in order for the student to complete testing. • Test Management > Manage Test Sessions > Session Details (view by Students in the Session) • Select the checkbox for the student on the Session Details screen. • Click the Resume Test button. The student’s status will change to “Resumed” (if the student was in “Exited” status) or “Resumed-Upload” (if the student was in “Active” status). • The student’s test will be resumed from the point at which it was exited or interrupted. Any saved test responses that the student entered will be uploaded when the connection to the Pearson testing server is reestablished. • Have the student log in using their original student authorization.

15. View Test Progress The Status column in the Session Details allows administrators to view test progress. • When available, select the student’s View Progress link to review test progress. Users with Organization and Technology Coordinator Roles only do not have access to view progress.

16. End of First Test Session (and Second for ELA PBA) • Students will exit from the test, but not submit answers • if students submit their answers after the first (and/or second session for ELA) session, then the School Test Coordinator will need to contact Pearson to get the test reopened. • This is a process that will take about 24 hours 16

17. Logging Out Directions • From the review screen, select the blue Return to End Section button in top left of screen • If not there, select the gray View button next to the last question • Select the blue Arrow to advance to the “You have finished Session 1” screen • Select the green Continue Button • Select the Blue Yes button to exit the session • In the top right hand corner of the screen select the gray button next to your name • Select “Logout of TestNav” • Select “Exit this test and finish later” • Select “Save and Return Later” 17

18. Logging Out of Final Session Select in top right hand corner of screen Select “Logout of TestNav” Select “I am finished with this test and I want to submit my final answers.” Select You will see a message on the screen that says, “Logout complete. Thank you for using TestNav.” 18

19. Mark Test Complete If a student has exited a test and will not resume testing, the test can be manually marked “complete.” • Test Management > Manage Test Sessions > Session Details • Select the checkbox for the student on the Session Details screen. • Click the Mark Test Complete button. You will be prompted to enter the reason for marking the test “complete.” (e.g. absent and will not return, student moved) • Click the Save button. • The student’s status will change to “Marked Complete.”

20. Stopping Test Sessions You cannot stop a test session until all students in the session are in “Completed” or “Marked Complete” status. • Test Management > Manage Test Sessions > Session Details • After all students have completed the test and submitted their responses, or been marked “complete,” you should stop the session. • Click the Stop button. • NOTE: A session does not stop until you click the Stopbutton. The system will NOT automatically start or stop a session. Once a session has been stopped, it can no longer be modified.