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Super Bowl Super Communications – Super Bowl 42 (XLII). The Secret? Great Group Coordination. Overview of Super Bowl XLII. 300+ personnel working interior 500+ personnel working exterior 600+ specialty personnel available 60+ agencies involved in planning
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Super Bowl Super Communications – Super Bowl 42 (XLII)
Overview of Super Bowl XLII • 300+ personnel working interior • 500+ personnel working exterior • 600+ specialty personnel available • 60+ agencies involved in planning • 24+ months of planning & preparation • 8 Interoperability Meetings specifically related to Super Bowl • 90+ attendees, 50+ agencies represented
Super Bowl XLII Public Safety Communications Commission Presentation Denny Bennett, Glendale Police Department Jesse W. Cooper, Phoenix Police Department January 22, 2008
SBXLII Resource Workgroups (22) • Air Assets (DPS) • Tactical (GPD) • EOD (PPD) • HazMat (GFD) • Traffic (MCSO) • Escorts (DPS) • Dignitary Protection (DPS) • Mobile Field Force (PPD) • Public Health/Hospitals (PFD) • Emergency Management (ADEM) • Intelligence (DPS) • Mass Arrests (MCSO) • Investigations/Evidence (ATF) • Media (PPD) • Credentialing (DPS) • Off-Duty Employment (MCSO) • Supplemental Staffing (GPD) • Public Safety External Liaison (GFD) • Interoperability (GPD/PPD) • Infrastructure Protection and ACTIC (PPD) • Fire/Rescue (GFD) • Federal Workgroup (FBI)
Agency/Venue Participation • Arizona Cardinals • Arizona Counter Terrorism Information Center • Arizona Department of Emergency Management • Arizona Department of Homeland Security • Arizona Department of Public Safety • Arizona Public Service • Arizona State University • Alcohol, Tobacco & Firearms • Avondale Police • Buckeye Police • Bulletproof Securities • Chandler Police • Creative Communications • Customs Border Protection • Drug Enforcement Administration • El Mirage Police • Federal Bureau of Investigation • Gila River Police • Gilbert Police • Glendale Fire • Glendale Homeland Security • Glendale Police • Glendale Transportation • Global Spectrum • Goodyear Police • Immigration Customs Enforcement • Luke Air Force Base • Maricopa County Department of Emergency Management • Maricopa County Sheriff’s Office • Maricopa County Wireless • Mesa Fire • Mesa Police • Motorola • NFL • Arizona Super Bowl Host Committee • Peoria Information Technology • Peoria Police • Phoenix Fire • Phoenix Information Technology • Phoenix Police • Pinal County S.O. • Pro-Em (Traffic) • Public Safety Communications Commission • Rural Metro Fire • Salt River Project • Scottsdale Fire • Scottsdale Police • Southwest Ambulance • Sprint/Nextel • TSA/FAMC • Surprise Police • Tempe Fire • Tempe Police • Tolleson Police • US Marshall’s Office • Westgate • Wickenburg Police • Youngtown Police • 91st Civil Support Team
Interoperable Communications • Operational Considerations • Utilized previously formed committees and workgroups (DOJ, UASI, Regional 800 MHz, etc.) • Leveraged existing relationships • Engaged new participants (law enforcement, fire/EMS, federal/state/county/tribal/local, military, private sector business, etc.) • Ensured that operational requirements were the top priority (operational workgroups advise communications personnel of their needs and we attempt to meet them) • Followed NIMS protocols
Interoperable Communications • Technical Considerations • Utilized several radio systems for the event week (Phoenix/Mesa for wide area use, Glendale for local use, DPS for air operations, AIRS for back-up) • Various system usage also spread capacity use among several systems • Due to disparate systems in use, programming of interoperability talkgroups a key technical requirement to allow users from various agencies to have interoperable communications (programmed Phoenix/Mesa interoperability zone and Glendale’s primary zone into numerous agency radios)
Interoperable Communications • Technical Considerations Continued • Utilized gateways (Cisco IPICS) in a limited capacity • Moved away from patches to more shared talkgroups for better performance • Worked with wireless providers to coordinate mobile COWS • Close engagement with the NFL Game Day Coordination (GDC) group for frequency coordination and radio tagging • Obtained cache radios for agencies that could not program 800 MHz talkgroups into radios
Major Venue Sites • Phoenix Hyatt Regency • Phoenix Convention Center (Media Center) • Westin Kierland Resort (AFC team – Patriots) • Tempe (AFC & NFC practice sites) • Wild Horse Pass (NFC team - Giants) • Sky Harbor International Airport • NFL Experience • Super Bowl XLII
Unified Joint Operations CenterArizona Veteran’s Memorial Coliseum
SBXLII TFR Overview • 2 Nautical Mile Radius (NMR) Ring from 1300 Local – 1500 Local • 10 NMR Inner ring to 30 NMR Outer ring restrictionsfrom 1500 local – 2230 local • To view the NOTAM please visit www.faa.gov
Lessons Learned/After Action • Following the event week, the Interoperable Communications Resource Workgroup will meet on February 7, 2008, to review operations • Information will be presented at the February PSCC meeting
Motorola Cache Radios • Motorola provided over 500 XTS-5000 radios for use by our Public Safety agencies • Programmed with talkgroups from the Phoenix Regional Wireless Network and the Glendale Police Department • Special thanks to Motorola, particularly Larry Mabry and local Motorola staff
Planning & Preparation • Begin preparing as soon as possible • We began organizing interoperability when the West Valley Law Enforcement Coalition (15 LE agencies) was formed. • This was 2-3 years in advance of Super Bowl • If possible, run the event like an expanded regular game (already have plans & SOP in place) • We used the NFL’s Phoenix Cardinal, NCAA Fiesta Bowl and the BCS Championship football games as “practice” for the Super Bowl
Planning Considerations • Plan for close Law Enforcement/Fire/EMS integration • Coordination w/Fire & EMS was a weak link • Identify funds as soon as possible • More importantly, who pays & how • System key sharing requires a lot of planning • Governance • Get this worked out NOW • Funding source • Someone has to step up and make it happen • Programming • We contracted Motorola to program over a thousand radios
Additional Considerations • Be aware of NFL requirements • Radio “tagging” • NFL “War Games” • Workgroups • NFL Frequency Coordinators • National Incident Management System (NIMS) compliance
Communications • Talkgroup planning must be considered far in advance of the event • Very difficult to coordinate and meet the needs of so many sub-committees • Local coverage versus wide area coverage requirements • Communications must take a lead role
Talkgroup Planning • 61 “Known” Talkgroups for law enforcement & fire
Final Thoughts • Be flexible! • Federal Agencies requirements • Joint Operations Center (JOC) • NFL requirements • Special Operations requirements • Tactical Operations Center (TOC) • Example: Homicide investigation across the valley