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Streamlining Facilities Management: Five-S Project Overview

The Facilities Services Administration Building Five-S Project, presented by Charles Kennedy, aims to enhance our workplace efficiency through the Five-S methodology: Sort Out, Shine (Scrub Workplace), Straighten (Select Locations), Standardize (Set Locations), and Sustain. Key initial steps included preplanning and training meetings to ensure effective implementation. This project will significantly improve organization and maintenance within our facilities, fostering a more productive working environment.

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Streamlining Facilities Management: Five-S Project Overview

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  1. Facilities Services Administration Building Five-S Project

    Presented by Charles Kennedy
  2. Five-S 1. Sort Out 2. Scrub Workplace (Shine) 3. Select Locations (Straighten) 4. Set Locations (Standardize) 5. Sustain
  3. Getting Started Held preplanning and training meetings Coordinated with: Recycling & Solid Waste Moving & Surplus American Data Group (Shredding) University Archives Records Management Mike Martyn, SISU Kicked-off Five-S event with group meeting and coaching from Mike
  4. Day 1
  5. Day 2
  6. Sustaining Our Progress Follow-up event planned for the fall Boxes are continuing to be sent to Records Management, Archiving and Central HR
  7. Cost Savings: Office Supplies Identified what we already had Eliminated duplicate orders Implemented just-in-time ordering Established centralized supplies and decreased hoarding
  8. Efficiency Gains Eliminated outdated supplies Verified that we were saving the appropriate documents Improved records retention awareness and accuracy Saved steps, redundant motion and time spent looking for work tools
  9. Safety & Sanitation Cleaned and sanitized Checked cords, plugs and electrical outlets Improved fire safety Improved earthquake safety
  10. Team Building & Employee Motivation Built lasting camaraderie Increased focus and productivity Introduced a change in perception Transferred lessons learned
  11. Found in the FSAB: 36 boxes of paper for shredding, 14 boxes of paper for archiving 5 excessfile cabinets 35 boxes of used binders (~400) 50 pads of 1998 leave forms 350 pads of expired time cards 1000 plastic forks Financial report from 1971 Typewriter cleaner from 1953 Plastic lobster 100,000+ paper clips
  12. Before & After
  13. Before & After
  14. Before & After
  15. Before & After
  16. Before & After
  17. Before & After
  18. Before & After
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