Microsoft Office Outlook 2007 Training

1. Microsoft® Office Outlook® 2007 Training Create great-looking signatures for your e-mail Before you begin: This course describes how to create and manage the signatures used in Outlook 2007 e-mail messages. If you’re looking for information about digital signatures, that’s something else. When you send a digitally signed message (which you do by attaching a digital certificate to the message), you offer assurance to the recipient that you “signed” the contents of the message and that the contents have not been altered in transit. [Note to trainer: For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]Before you begin: This course describes how to create and manage the signatures used in Outlook 2007 e-mail messages. If you’re looking for information about digital signatures, that’s something else. When you send a digitally signed message (which you do by attaching a digital certificate to the message), you offer assurance to the recipient that you “signed” the contents of the message and that the contents have not been altered in transit. [Note to trainer: For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]

2. Create great-looking signatures for your e-mail Course contents Overview: Professional polish, personal flair Lesson 1: Create a simple signature Lesson 2: Get fancy—signatures with pizzazz Lesson 3: Multiple signatures for your multiple roles

3. Create great-looking signatures for your e-mail Overview: Professional polish, personal flair

4. Create great-looking signatures for your e-mail Course goals Create your own signatures using text, hyperlinks, pictures, or even an Electronic Business Card. Use your signature in every message or just when you want to. Create different signatures for your different roles or e-mail accounts, and switch between them to suit your needs.

5. Lesson 1 Create a simple signature

6. Create great-looking signatures for your e-mail Create a simple signature Complimentary closings include phrases such as “Yours sincerely,” “Kindest regards,” and “Thank you.” A simple e-mail signature might include the word “Thanks,” your name, or even just your initials. Complimentary closings include phrases such as “Yours sincerely,” “Kindest regards,” and “Thank you.” A simple e-mail signature might include the word “Thanks,” your name, or even just your initials.

7. Create great-looking signatures for your e-mail What’s in an e-mail signature?

8. Create great-looking signatures for your e-mail What’s in an e-mail signature?

9. Create great-looking signatures for your e-mail What’s in an e-mail signature? Tip: Pictures, photos, and clip art can slow delivery of e-mail. If you add a picture, keep the file size under 100 KB if possible. The next lesson goes into more detail about including fancy elements in your signature. Tip: Pictures, photos, and clip art can slow delivery of e-mail. If you add a picture, keep the file size under 100 KB if possible. The next lesson goes into more detail about including fancy elements in your signature.

10. Create great-looking signatures for your e-mail What’s in an e-mail signature?

11. Create great-looking signatures for your e-mail Start your signature

12. Create great-looking signatures for your e-mail Give it a name You’ll learn more about creating multiple signatures in the last lesson of the course. You’ll learn more about creating multiple signatures in the last lesson of the course.

13. Create great-looking signatures for your e-mail Make it look the way you like

14. Create great-looking signatures for your e-mail Make it look the way you like

15. Create great-looking signatures for your e-mail Make it look the way you like

16. Create great-looking signatures for your e-mail Apply your signature automatically

17. Create great-looking signatures for your e-mail Apply your signature automatically

18. Create great-looking signatures for your e-mail Use your signature only when you choose to

19. Create great-looking signatures for your e-mail Use your signature only when you choose to Note that once a signature is in a message, you can delete it at any time by selecting it and pressing the DELETE key.Note that once a signature is in a message, you can delete it at any time by selecting it and pressing the DELETE key.

20. Create great-looking signatures for your e-mail What the recipient will see

21. Create great-looking signatures for your e-mail What the recipient will see The picture on the right illustrates this scenario. The picture on the right illustrates this scenario.

22. Create great-looking signatures for your e-mail What the recipient will see Because you don’t know what these types of situations will be, it’s a good practice to stick with the core set of fonts included with Microsoft® Windows®, such as Arial, Verdana®, Times New Roman, and Courier. The Quick Reference Card, linked to at the end of this course, provides a pointer to more information about choosing fonts. Because you don’t know what these types of situations will be, it’s a good practice to stick with the core set of fonts included with Microsoft® Windows®, such as Arial, Verdana®, Times New Roman, and Courier. The Quick Reference Card, linked to at the end of this course, provides a pointer to more information about choosing fonts.

23. Create great-looking signatures for your e-mail Suggestions for practice Create a signature. Set the default signature. Edit a signature. Delete a signature. [Note to trainer: With Outlook 2007 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Outlook, with instructions to guide you. Important: If you don’t have Outlook 2007, you won’t be able to access the practice instructions.][Note to trainer: With Outlook 2007 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Outlook, with instructions to guide you. Important: If you don’t have Outlook 2007, you won’t be able to access the practice instructions.]

24. Create great-looking signatures for your e-mail Test 1, question 1 Why is an e-mail signature so useful? (Pick one answer.)

25. Create great-looking signatures for your e-mail Test 1, question 1: Answer It enables you to automatically give your messages a polished look by including familiar elements such as a standard closing and your name and phone number.

26. Create great-looking signatures for your e-mail Test 1, question 2 When you create your first e-mail signature, that signature will automatically be applied to all new messages. (Pick one answer.)

27. Create great-looking signatures for your e-mail Test 1, question 2: Answer True.

28. Create great-looking signatures for your e-mail Test 1, question 3 Fancy touches to your signature, such as bigger or more colorful fonts, will not be visible to someone who receives e-mail in which format? (Pick one answer.)

29. Create great-looking signatures for your e-mail Test 1, question 3: Answer Plain Text.

30. Lesson 2 Get fancy—signatures with pizzazz

31. Create great-looking signatures for your e-mail Get fancy—signatures with pizzazz

32. Create great-looking signatures for your e-mail Use pictures and hyperlinks

33. Create great-looking signatures for your e-mail Use pictures and hyperlinks Further discussion of sizing pictures comes later in this lesson. Further discussion of sizing pictures comes later in this lesson.

34. Create great-looking signatures for your e-mail Use pictures and hyperlinks

35. Create great-looking signatures for your e-mail Advanced layout and design in the message body

36. Create great-looking signatures for your e-mail Advanced layout and design in the message body Examples of using a table for layout: You can use different cells in the table for different text alignments or even use a contrasting background for part or all of the table. Examples of the use of symbols: You could use a phone to show which number is your land line and a printer to show your fax number. Examples of using a table for layout: You can use different cells in the table for different text alignments or even use a contrasting background for part or all of the table. Examples of the use of symbols: You could use a phone to show which number is your land line and a printer to show your fax number.

37. Create great-looking signatures for your e-mail Advanced layout and design in the message body More on sizing and formatting pictures: You can also crop pictures, rotate them, or change them from color to black and white, to name just a few of the available options. The Quick Reference Card linked to at the end of the course has pointers to some of the specific steps you’d follow to do the things mentioned on this slide and the previous one. More on sizing and formatting pictures: You can also crop pictures, rotate them, or change them from color to black and white, to name just a few of the available options. The Quick Reference Card linked to at the end of the course has pointers to some of the specific steps you’d follow to do the things mentioned on this slide and the previous one.

38. Create great-looking signatures for your e-mail Advanced layout and design in the message body Note: You can design your signature in any other HTML-compatible program such as Microsoft Office Word, copy the result in that program, and then paste it into the Edit signature area of the Signatures and Stationery dialog box. If in earlier versions of Outlook you used the Advanced Editor to edit signatures, this copy-and-paste method is what you can use instead.Note: You can design your signature in any other HTML-compatible program such as Microsoft Office Word, copy the result in that program, and then paste it into the Edit signature area of the Signatures and Stationery dialog box. If in earlier versions of Outlook you used the Advanced Editor to edit signatures, this copy-and-paste method is what you can use instead.

39. Create great-looking signatures for your e-mail Use a handwritten signature The next slides cover these techniques in more detail. Note: Keep in mind that if you choose to use a handwritten signature, it’s better not to use the same one you use to sign legal documents. For e-mail, just your first name or initials should do. The next slides cover these techniques in more detail. Note: Keep in mind that if you choose to use a handwritten signature, it’s better not to use the same one you use to sign legal documents. For e-mail, just your first name or initials should do.

40. Create great-looking signatures for your e-mail Use a handwritten signature

41. Create great-looking signatures for your e-mail Use a handwritten signature

42. Create great-looking signatures for your e-mail Use a handwritten signature Reminder: People who receive messages in Plain Text format won’t see the picture of your handwritten signature. If you correspond with people who read their e-mail in Plain Text format, you’ll want to make sure there’s a typed version of your name in addition to the picture of the handwritten one.Reminder: People who receive messages in Plain Text format won’t see the picture of your handwritten signature. If you correspond with people who read their e-mail in Plain Text format, you’ll want to make sure there’s a typed version of your name in addition to the picture of the handwritten one.

43. Create great-looking signatures for your e-mail Use an Electronic Business Card

44. Create great-looking signatures for your e-mail Use an Electronic Business Card

45. Create great-looking signatures for your e-mail Use an Electronic Business Card vCard is the Internet standard for sending and receiving contact information. vCard is the Internet standard for sending and receiving contact information.

46. Create great-looking signatures for your e-mail Design skills lacking? Download a template To make it easy to find the template, the Quick Reference Card linked to at the end of the course includes a direct pointer to it. To make it easy to find the template, the Quick Reference Card linked to at the end of the course includes a direct pointer to it.

47. Create great-looking signatures for your e-mail Suggestions for practice Get fancy with design and layout. Copy and paste a signature. Create a signature with a picture and a hyperlink. [Note to trainer: With Outlook 2007 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Outlook, with instructions to guide you. Important: If you don’t have Outlook 2007, you won’t be able to access the practice instructions.][Note to trainer: With Outlook 2007 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Outlook, with instructions to guide you. Important: If you don’t have Outlook 2007, you won’t be able to access the practice instructions.]

48. Create great-looking signatures for your e-mail Test 2, question 1 Which one of the following fancy elements included in a signature will allow a recipient to save contact information directly to his or her own Contacts folder? (Pick one answer.)

49. Create great-looking signatures for your e-mail Test 2, question 1: Answer An Electronic Business Card.

50. Create great-looking signatures for your e-mail Test 2, question 2 It’s possible to resize a picture right in the Signatures and Stationery dialog box. (Pick one answer.)

51. Create great-looking signatures for your e-mail Test 2, question 2: Answer False.

52. Create great-looking signatures for your e-mail Test 2, question 3 You’re not a designer. How can you quickly and cheaply create a fancy signature that looks professional? (Pick one answer.)

53. Create great-looking signatures for your e-mail Test 2, question 3: Answer Download a template from Templates on Microsoft Office Online.

54. Lesson 3 Multiple signatures for your multiple roles

55. Create great-looking signatures for your e-mail Multiple signatures for your multiple roles

56. Create great-looking signatures for your e-mail Create more than one signature

57. Create great-looking signatures for your e-mail Switch to another signature in a message

58. Create great-looking signatures for your e-mail Switch to another signature in a message

59. Create great-looking signatures for your e-mail Switch to another signature in a message

60. Create great-looking signatures for your e-mail Different signatures for replies and forwards

61. Create great-looking signatures for your e-mail Different signatures for replies and forwards

62. Create great-looking signatures for your e-mail Different signatures for different e-mail accounts

63. Create great-looking signatures for your e-mail Different signatures for different e-mail accounts

64. Create great-looking signatures for your e-mail Different signatures for different e-mail accounts If you’re curious about how to set up Outlook to use more than one e-mail account, see the pointer to more information in the Quick Reference Card linked to at the end of this course.If you’re curious about how to set up Outlook to use more than one e-mail account, see the pointer to more information in the Quick Reference Card linked to at the end of this course.

65. Create great-looking signatures for your e-mail Suggestions for practice Switch to another signature. Assign different signatures to different e-mail accounts. [Note to trainer: With Outlook 2007 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Outlook, with instructions to guide you. Important: If you don’t have Outlook 2007, you won’t be able to access the practice instructions.][Note to trainer: With Outlook 2007 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Outlook, with instructions to guide you. Important: If you don’t have Outlook 2007, you won’t be able to access the practice instructions.]

66. Create great-looking signatures for your e-mail Test 3, question 1 How many e-mail signatures can you create in Outlook 2007? (Pick one answer.)

67. Create great-looking signatures for your e-mail Test 3, question 1: Answer As many as you like.

68. Create great-looking signatures for your e-mail Test 3, question 2 What do you need to do to switch from one signature to another in a message? (Pick one answer.)

69. Create great-looking signatures for your e-mail Test 3, question 2: Answer Use the Signature button on the Ribbon and select a different one from the list.

70. Create great-looking signatures for your e-mail Test 3, question 3 You must use the same signature for new messages that you do for replies and forwards. (Pick one answer.)

71. Create great-looking signatures for your e-mail Test 3, question 3: Answer False.

72. Create great-looking signatures for your e-mail Quick Reference Card For a summary of the tasks covered in this course, view the Quick Reference Card.

73. USING THIS TEMPLATE See the notes pane or view the full notes page (View tab) for detailed help on this template. Using This Template This Microsoft Office PowerPoint® template has training content about creating and managing e-mail signatures in Outlook 2007. It’s geared for you to present to a group and customize as necessary. This template’s content is adapted from the Microsoft Office Online Training course called “Create great-looking signatures for your e-mail.” Features of the template Title slide: On the very first slide, there is placeholder text over which you should type the name of your company. Or you can delete the text box altogether if you don’t want this text. Animations: Custom animation effects are applied throughout the presentation. These effects include Peek, Stretch, Dissolve, and Checkerboard. All effects play in previous versions back to Microsoft PowerPoint 2000. To alter animation effects, go to the Slide Show menu, click Custom Animation, and work with the options that appear. If this presentation contains an Adobe Flash animation: To play the Flash file, you must register a Microsoft ActiveX® control, called Shockwave Flash Object, on your computer. To do this, download the latest version of the Adobe Flash Player from the Adobe Web site. Slide transitions: The Wipe Down transition is applied throughout the show. If you want a different one, go to the Slide Show menu, click Slide Transition, and work with the options that appear. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for this course. Please take note: You must have Outlook 2007 installed to view the hands-on practice sessions. If you don’t have Outlook 2007, you won’t be able to access the practice instructions. Headers and footers: The template contains a footer that has the course title. You can change or remove the footers in the Header and Footer dialog box (which opens from the View menu). Using This Template This Microsoft Office PowerPoint® template has training content about creating and managing e-mail signatures in Outlook 2007. It’s geared for you to present to a group and customize as necessary. This template’s content is adapted from the Microsoft Office Online Training course called “Create great-looking signatures for your e-mail.” Features of the template Title slide: On the very first slide, there is placeholder text over which you should type the name of your company. Or you can delete the text box altogether if you don’t want this text. Animations: Custom animation effects are applied throughout the presentation. These effects include Peek, Stretch, Dissolve, and Checkerboard. All effects play in previous versions back to Microsoft PowerPoint 2000. To alter animation effects, go to the Slide Show menu, click Custom Animation, and work with the options that appear. If this presentation contains an Adobe Flash animation: To play the Flash file, you must register a Microsoft ActiveX® control, called Shockwave Flash Object, on your computer. To do this, download the latest version of the Adobe Flash Player from the Adobe Web site. Slide transitions: The Wipe Down transition is applied throughout the show. If you want a different one, go to the Slide Show menu, click Slide Transition, and work with the options that appear. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for this course. Please take note: You must have Outlook 2007 installed to view the hands-on practice sessions. If you don’t have Outlook 2007, you won’t be able to access the practice instructions. Headers and footers: The template contains a footer that has the course title. You can change or remove the footers in the Header and Footer dialog box (which opens from the View menu).