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tvpip

tvpip. Thames Valley Professional Institutes Partnership Association for Project Management (thames valley branch) & BBOD (Berkshire, Buckinghamshire and Oxfordshire branch – Chartered Institute of Library and Information Professionals). Judy Still - BBOD Information Consultant

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tvpip

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  1. tvpip Thames Valley Professional Institutes Partnership Association for Project Management (thames valley branch) & BBOD (Berkshire, Buckinghamshire and Oxfordshire branch – Chartered Institute of Library and Information Professionals)

  2. Judy Still - BBOD • Information Consultant • Ruth Hilbourne - BBOD • Information Officer • Peter Brett Associates • Blog • http://managingoverload.wordpress.com

  3. Information Overload • Strategies to deal with a Deluge of Information • Functions to help organise information • Applications to help store & find information • Some Time Management suggestions • Questions & Discussion

  4. Deluge of Information “ . . .almost 800 MB of [new] recorded information is produced per person each year”. “There are 550 billion web-connected documents”. www.sims.berkeley.edu/research/projects/how-much-info-2003/

  5. What contributes to your information overload?

  6. Information "There is a growing understanding that information is increasingly digital and that, while there are well-established mechanisms for managing paper assets, this is not the case with digital ones." Stephen Pinfield University of Nottingham. In ‘E-libraries face content overload’ by Richard Poynder freelance business and IT journalist.

  7. Too much Information? Not finding what you need quickly and easily Result = Information Overload.

  8. Strategies Use your Librarian. Librarians are experts in storing and finding information. Tell them what areas you are working on at present and they will find information and may be able to store it for you.

  9. Strategies Scan information that hits your desk and if there is nothing in the contents that is of immediate interest – delete (preferable) or pass it on!

  10. Strategies Organise information. If it is important enough to keep – it is important enough to organise so you can locate it later easily. Give some thought to organising your computer files and emails.

  11. Laptop An example of folders

  12. EmailFolders

  13. OutLook Tasks

  14. Outlook Tasks

  15. Searching for Information www.altavista.com www.allsearchengines.co.uk http://www.kartoo.com/

  16. Searching forInformation www.altavista.com

  17. Search results

  18. Example of search using Kartoo

  19. Other Applications Copernic a search engine for your own PC http://www.copernic.com

  20. Example of a search using copernic

  21. Managing news RSS feed readers Ask for a leaflet for more details Examples of a respected feed reader is http://www.jetbrains.com/omea/reader

  22. Screenshot of active feed reader

  23. Google alerts • Google has a useful service which you can taylor to your own requirements • Go to the Google home page, from the list of services at the top choose the last one “More>>” At the top of the new page choose “Alerts”

  24. Setting up a Google alert

  25. Alert received for “Prudential”

  26. ANS Contents Search Searches pdf, word, html or excel on your network.

  27. Results

  28. Some Time Management Suggestions • Prioritise • Turn off email • Make phone calls in blocks • Do like jobs in a block

  29. Meetings • Have an agenda • Know the purpose of the Meeting • Activity / Followup sheets

  30. Meetings Meeting Name & Date Activity Who to Follow Up Pass Onto By When

  31. Summary - Prioritise - Use your Librarian - Organise your folders in a way that makes sense to you - Take advantage of reminders, notes, calendars - When searching on the Internet, limit results - Use Applications Blog http://managingoverload.wordpress.com

  32. Further information Judy Still Information Consultant Tel: 07926 915 191 Email: judy.still@hotmail.com Ruth Hilbourne Head of Information Services Peter Brett Associates Tel: 01189 565306 Email: rhilbourne@pba.co.uk

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