P20 Reports for Community and Technical Colleges

1. P20 Reports for Community and Technical Colleges Research and Planning Commission 2012Conference November 9, 2012 Katie Weaver Randall Education Research and Data Center Office of Financial Management

2. Agenda • Who we are • What are we doing • ARRA P20 Grant • ERDC/Grant Work plan and products • P20 for K12 reports – lessons learned • Available data for research and reporting

3. Education Research & Data Center Vision • To promote a seamless, coordinated preschool-to-career (P-20) experience for all learners by providing objective analysis and information. Mission • To develop longitudinal information spanning the P-20 system to facilitate analyses, provide meaningful reports, collaborate on education research, and share data. Values • Coordinate, facilitate, build upon and enhance the education data collection and analysis already being done by multiple agencies and institutions. • Adhere strictly to both the letter and spirit of privacy laws affecting individual student record data and be sensitive to other privacy concerns. • Achieve consensus wherever possible among participating agencies and institutions in determining the best data and research available to help guide the implementation of P-20 goals. • Conduct all business, data development and research in an open and transparent fashion (to the extent allowed by privacy laws), with the full inclusion of education agencies, organizations, and institutions as well as legislative participants.

4. Background • 2005-06: Washington Learns – established the need for P-20 research and data • 2007 Legislature (E2SSB 5843) created ERDC within Office of Financial Management (in collaboration with LEAP) • 2009 Legislature (ESHB 2261) directed ERDC to “identify the critical research and policy questions” and adds P-20 data governance role. Also, directs ERDC and OSPI to “take all actions necessary to secure federal funds to implement sections 201 through 203 of this act.” • May 2010– ERDC and OSPI receive ARRA funding for P-20/Workforce data system ($17.3 million).

5. What are we doing? • ERDC and P20 Grant Activities • Data governance • Building data infrastructure • Working with partners and stakeholders • Research and reporting activities – Datasets (many flavors), Research briefs, & reports

6. Data Governance • MOU with organizations contributing data to P20W data warehouse • Data sharing agreement template for data contributors • Data access guidelines based on privacy laws • Data request and reporting guidelines • Research review process • P20W research policy, data stewards, and data custodian committees

7. Research and Reporting • Specific products that have been developed to date under the P20 grant • Research Briefs: • Research Brief #1 – Who Leaves Teaching and Where Do They Go? • Research Brief #2 – Post Secondary Enrollment Patterns • P20 Reports: • P20W Report to High Schools (2009 – 2010) – http://www.erdcdata.wa.gov/ • Datasets: • DSHS Data Set – identity matched & linked education records for 1.4M DSHS clients resulted in the report - High School Outcomes for DSHS-Served Youth. • Research Data Set for Gear Up Study resulted in the report - Making the Dream a Reality Report

8. P20 Reports for K12 • Reports for 2009, 2010 high school graduates • Characteristics include pre-college coursework, GPA, number of credits, math and reading assessment levels, and demographics • Postsecondary enrollment data from SBCTC, PCHEES, and NSC • Public display shows aggregated percentage ranges based on size • Student-level data files are in the process of becoming available to districts

13. What we have learned from the K12 reports that we can apply to the CTC reports? • One report doesn’t meet everyone’s need. Don’t invest all your effort in producing the perfect report. • Public reports • Aggregate datasets • De-identified datasets • Personally identifiable datasets • Seek input from your customers (data users) • Be clear about what data you can share under FERPA. Many ways to share data that allow for analytical flexibility.

14. Student-level datasets • Can share identified data with the CTCs • Working out the details of the data share agreements so we are ready to go when data is prepared. There are 2 options: • DSA between each CTC, ERDC, OSPI, and the 6 Public Baccalaureates (each CTC would have 8 agreements). • DSA between each CTC, ERDC, each school district, and the 6 Public Baccalaureates (each CTC would have approx. 300 agreements). • ERDC would provide files to SBCTC to distribute to CTCs • At a minimum files would contain data used for public facing reports. All CTCs would receive the same data elements.

15. Input from Customers (data users) • Survey Monkey • Feedback from CTCs who are using the P20 reports for K12 • Research and Policy meeting in October

18. What I would like to know from you all? • Which CTC students would you follow in a report of this nature? • What are the questions you would want to answer with this data?

19. Closing • ERDC can support P20W longitudinal data and research needs • ERDC strives to conduct all business in an open and transparent way • Join our ListServe to stay informed -http://www.erdc.wa.gov/ • Contact us if you are interested in being involved in the development of the P20 reports/products for CTCs Contact Katie Weaver Randall katie.weaver-randall@ofm.wa.gov; 360-902-0664