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Fall 2 – Data Population

Fall 2 – Data Population

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Fall 2 – Data Population

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  1. Fall 2 – Data Population Staff Data & Course Enrollments CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  2. Who’s Supposed to Be Here Individuals assigned to CALPADS maintenance Supervisor of staffassigned to CALPADS CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  3. Rules Mute yourself HOLD Silence cellphones 1 Name & LEA conversation at a time CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  4. Courtesy Please do not multitask CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  5. Training Sequence CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  6. Agenda Course Enrollment Staff Assignments Introduction Highly Qualified Status English Learner Services Wrap-Up CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  7. Introduction CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  8. Information Reported in Fall 2 Staff Assignments Teachers, administrators and pupil service staff Course Enrollment Course sections of students enrolled on Census Day Highly Qualified Status Percentage of course sections taught by highly qualified teachers English Learner (EL) Services Classroom services provided to English Learners CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  9. Schools Types Which Need To Report Y= Expected to submit data N= NOT allowed to submit data P= Permitted but not expected to submit data CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  10. Grade Levels Which Need To Report Y= Expected to submit data N= NOT allowed to submit data P= Permitted but not expected to submit data CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  11. What Record Types to Enter or Update U= UpdateR=Required * Full replacement files CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  12. Record Relationships Staff Demographics SSID Enrollment SEID SSID Staff Assignments Course Section Student Information Course Section ID SSID Records above others must be posted before those below them or you may get rejected records Student Course Section 12 CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  13. Important Dates for Fall 2 • Certification deadline • Amendment window • Census Day* • October 2 * Schools not in session on Census Day should report as of the next day they are in session (up to 30 days past Census Day) CALPADS Calendar: http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  14. 2013-2014 Fall 2 Changes CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  15. Code Mapping If your SIS does not use state codes, check with your student system vendor to determine if code mapping is needed ? ? Language Primary Language Code ? ? ? ? = 01 ? ? ? ? SPN Grade Grade Level Code = KN 00 15 CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  16. Local Data Collection Courses Students Staff HR, Curriculum & School Site Staff HR, Curriculum & School Site Staff Special Ed English Learner support English Learner support Special Ed Human Resources (HR) Human Resources (HR) English Language Acquisition Status Education Services Instructional Strategies Language of Instruction English Language Acquisition Status Education Services Instructional Strategies Language of Instruction State Course Code for courses UC/CSU approved courses Career Tech Ed courses California Partnership Academy-funded courses State Course Code for courses NCLB Core courses UC/CSU approved courses California Partnership Academy-funded courses Independent Study and Distance learning courses Instructional Level Instructional Strategies Services Instructional Level Instructional Strategies Services Staff demographics (including SEIDs) Staff assignments HQT Status Non-Standard instructional level Staff demographics (including SEIDs) Staff assignments HQT Status Non-Standard instructional level 16 CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  17. Staff Assignments CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  18. Staff Assignment Types Teachers Administrators Pupil Service CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  19. Staff Demographics Staff Assignments Data Required to Report Staff Assignment Non-classroom based assignment(s) CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  20. Staff Required Fields All Staff See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  21. Obtaining Statewide Educator IDs (SEIDs) CTC Credential Information Guide (CIG) County Credential Analyst * See Resources slide near the end of the presentation for links to the CIG and the CALPADS Data Guide, which has more information on SEIDs 21 CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  22. Staff Required Fields All Staff CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  23. Staff Required Fields All Staff CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  24. Staff Required Fields Teachers Administrators Pupil Service CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  25. Teacher Assignment Examples 25 CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  26. Team Teaching/Job Sharing Examples 26 CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  27. Multiple Assignment Examples 27 CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  28. Non-teaching and Support Assignment Examples 28 CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  29. Staff Data Reminders Two types of data are reported for certificated staff: Demographics and Assignments Increment staff service years Check with your vendor to verify how the effective dates will be extracted to avoid certification errors Certificated staff must have an SEID to be reported CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  30. Course Enrollment CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  31. Course Terms COURSE SECTION A unique instance of a course taught by one or more teachers, in a specific location, at a particular time STUDENT COURSE SECTION Record indicating a student is enrolled in a specific course section 31 CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  32. Course Content Reported Self-contained Departmentalized Multiple subjects Single subject 3rd Grade Algebra Biology English Theater CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  33. Course Content by School Type 33 CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  34. Course Section Enrollment Student Course Section Enrollment Course Records Included Student Course Section Enrollment CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  35. Student Course Section Enrollment Data Expected 35 CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  36. Course Data Included Optional Do Not Submit Student aide courses Homeroom Before/after school child care programs Study hall Summer school ROP/C or college courses 36 CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  37. Course Record Relationships School Course (Spanish 1) Class (room 10) Class (room 20) Class (room 30) Section SP1-01 Section SP1-02 Section SP1-03 Student Student Student Student Course (English 2) Course (Geometry) Class Class Class Class Class Section Section Section Section Section Course, class, and course section IDs must be unique within a given school and year. CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  38. Course Section Required Fields All Course Sections CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  39. Courses Taught By A Teacher Without An SEID • Teacher not employed by LEA (e.g. COE Special Ed, private contractor) • Distance learning teacher Use SEID of “9999999999” • ROC/P Instructor • College professor • New teacher without SEID from CTC Non-certificated Charter School teacher teaching non-core class 39 CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  40. Course Section Required Fields All Course Sections * No student enrollments (student course section) required for Pull-out/Itinerant instruction – unless EL services are being offered that the LEA wants recognized CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  41. Course Section Required Fields Self-contained Departmentalized English Learner Classes CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  42. Instructional Strategy Hierarchy Special Ed (700) Home/Hospital (300) English Leaner (400-650) * Alternatively, you can submit a different course section for each instructional strategy 42 CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  43. Course Section Required Fields Special Ed (e.g., special day class) Home and Hospital Independent Study Distance Learning CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  44. Course Section Required Fields Team Teaching* Job Sharing* * There should be a course section record for each teacher. The Multiple Teacher Code should each be the same in both records. Likewise for Class ID. CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  45. Course Section Required Fields Career Technical Education (CTE) CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  46. Course Section Required Fields California Partnership Academy Pull-out/Push-in* (support) * Course section enrollment (i.e., student enrollment) does not need to be reported for pull-out/push-in teaching assignments CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  47. Data Submission – Course Section SSID: 2113199025 Schedule: Period 1: 312-01 Period 2: 721-03 Period 3: 204-03 Student Course Sections Courses Course Sections 10th Grade English Local Crs ID: 312 Crs Group: 2131 Term: FY NCLB: S UC/CSU: B Period: 4 Teacher: Grady Crs-Section: 312-15 Class ID: 312-15 HQT: B Education Service Code: 3 Instructional Strategy: 500 Period: 1 Teacher: Friedrich Crs-Section: 312-01 Class ID: 312-01 HQT: C Period: 2 Teacher: Chen Crs-Section: 312-07 Class ID: 312-07 HQT: C French 3 Local Crs ID: 721 Crs Group: 2204 Term: FY NCLB: S UC/CSU: F Period: 2 Teacher: Brawn Crs-Section: 721-03 Class ID: 721-03 HQT: C Period: 6 Teacher: Brawn Crs-Section: 721-07 Class ID: 721-07 HQT: C Algebra 1 Local Crs ID: 204 Crs Group: 2403 Term: FY NCLB: S UC/CSU: C Period: 2 Teacher: Agliano Crs-Section: 204-02 Class ID: 204-02 HQT: B Period: 5 Teacher: Agliano Crs-Section: 204-04 Class ID: 204-04 HQT: C Period: 3 Teacher: Angel Crs-Section: 204-03 Class ID: 204-03 HQT: C SSID: 3114167025 Schedule: 2nd Grade: 1002-04 2nd Grade Local Crs ID: 1002 Crs Group: 1000 Term: FY NCLB: E UC/CSU: Teacher: Robinson Crs-Section: 1002-19 Class ID: 1002-19 HQT: C Multiple Teacher Code: 1 Teacher: Mills Crs-Section: 1002-19 Class ID: 1002-19 HQT: B Multiple Teacher Code: 1 Teacher: Sampson Crs-Section: 1002-04 Class ID: 1002-04 HQT: C CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  48. Basic Course Data Example * Room is not a CALPADS element, only used for reference 48 CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  49. Team Teaching/Job Sharing Example 49 CALPADS Fall 2 - Data Population v1.0, October 17, 2013

  50. Course Data Expected for District Level Programs Home/Hospital or Independent Study Report with the district CDS number Students must only be enrolled at the district level If teacher job classification is code 27 (Itinerant/Pull-in Push-out) submission of Student Course Section is optional 50 CALPADS Fall 2 - Data Population v1.0, October 17, 2013