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You CAN Change Your Accounting Flexfield

You CAN Change Your Accounting Flexfield. Melanie Bock Consultant melaniejbock@cs.com July 2004 NorCal OAUG. Introduction. You can change key setups such as flexfields, calendar, and org structure without re-implementing Re-implementing requires data conversion

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You CAN Change Your Accounting Flexfield

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  1. You CAN Change Your Accounting Flexfield Melanie Bock Consultant melaniejbock@cs.com July 2004 NorCal OAUG

  2. Introduction • You can change key setups such as flexfields, calendar, and org structure without re-implementing • Re-implementing requires data conversion • Objective of this presentation: accounting flex change

  3. Agenda • Tables with chart of accounts data • Rules for changes • Types of changes • Case studies • Main features in core Financial and Manufacturing modules

  4. Tables with Chart of Accts • Values and descriptions • Account combinations • Ranges of values • Concatenated values • Miscellaneous

  5. Column Naming • Segment • Segment value • Range low/high, value low/high • Bal seg, company • Account, acct • Cost center • Concatenated

  6. Sample Accounting Flex 3 segments with value sets Dash is separator 10-000-1010

  7. Values and Descriptions fnd_flex_values fnd_flex_values_tl

  8. Values - Dependent fnd_flex_values

  9. Combinations gl_code_combinations Table also has chart_of_accounts_id

  10. Values Expense report approvals ap_web_signing_limits

  11. Values FA category accounts fa_category_books Same table has several other accounts

  12. Other Tables with Values • Stat units of measure • Journal balancing segment values • Recurring journals • Mass allocations • Intercompany accounts, elimination sets, and other GIS setup • Revaluation gain/loss (11.5.9+) • Translation balancing segment values

  13. Other Tables with Values • FSG column set overrides • AP credit cards • Tax reporting entities (balancing segment values) • AR AutoAccounting constants • FA book controls (ie gain/loss) • PA lookup sets for AutoAccounting

  14. Ranges of Values PO approval groups po_control_rules

  15. Ranges of Values – some null FSG row and column set accounts rg_report_axis_contents

  16. Other Range Tables • Child ranges for parents • Security rules • Budget organizations • Consolidation mapping • Revaluation accounts • FSG content sets • Expense Distribution Detail (thru R11) • FA mass transaction history

  17. Concatenated Values Item templates mtl_item_templ_attributes Same table has 3 other accounts

  18. Concatenated Values Cross validation rules fnd_flex_validation_rule_lines

  19. Other Concatenated Tables • Shorthand aliases • FSG report segment overrides (reports setup and run history) • Expense report templates • Mass allocations (type) • AP credit cards

  20. Miscellaneous AR Auto Accounting setup ra_account_default_segments

  21. Other Miscellaneous • Summary accounts • Consolidation value set mapping • Optimizer • PA AutoAccounting rule assignments • Account Generator • Descriptive flexfields

  22. Other Considerations • Custom tables, interfaces, legacy systems, reports, programs, parameters, profile options • Report wrapping or truncation • ADI • Multiple charts of accounts • General setup changes • Data cleanup • Audit issues (archive data or reports) • Future segments

  23. Rules for Changes • One-to-one relationship for combinations (do not collapse) • Change all sets of books with same structure • Conduct separate project, not as part of upgrade • Test thoroughly • Never admit to Oracle you did this

  24. Overall Approach • Process interfaces, close, run reports • Load or update values • Unfreeze, change, and refreeze accounting flex • Update tables programmatically • Make manual changes • Query data in screens • Re-run reports and compare

  25. Change Segments • Add new segment at end and default in history with all zeros • Variations • Drop a segment (futures!) • Combine 2 segments • Split 1 segment into 2

  26. Add Segment, Default 000 • Setup new value set with value 000 • Add segment to acctg flex and freeze • Combinations • segment4 = 000 • Range tables, if require values • segment4_low = 000, segment4_high = 999 • Concatenated tables • Append ‘-000’ and ‘-999’, or ‘-’ • Miscellaneous tables, such as add segment4 for AR AutoAcctg

  27. Change Values • Re-number values of a segment, such as company or account • Variations • Change first, middle, or last segments • Re-number multiple segments • Lengthen or shorten a segment • Rule or mapping table • Often ranges require manual updates if changing values

  28. Re-number Companies • Setup new value set with values • Change value set on acctg flex and freeze • Combinations • Update segment1 • Range tables, if have values • segment1_low and segment1_high • Concatenated tables, if have values • Change beginning of field • Miscellaneous tables

  29. Miscellaneous Changes • Change segment from number to character • Change segment name • Change display order of segments • Change account types on natural accounts • Change balancing segment or cost center segment

  30. Final Advice • Ensure user-driven with management buy-in and sufficient user resources • Analyze all data for impact • Do not update code_combination_id’s • Manually change low volume data and ranges that are not all-inclusive • Test thoroughly • It CAN be done without re-implementing

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