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Are Tools the Total Project Solution?

Are Tools the Total Project Solution? . Steve Wickham WPM Group. Speaker. Steve Wickham 25 years experience of Project Management Finance, Manufacturing, Technology, Public Sector Practicing PM and Consultancy capacities Director of WPM Group Project, Programme, Bid and Risk Management

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Are Tools the Total Project Solution?

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  1. Are Tools the Total Project Solution? Steve Wickham WPM Group

  2. Speaker • Steve Wickham • 25 years experience of Project Management • Finance, Manufacturing, Technology, Public Sector • Practicing PM and Consultancy capacities • Director of WPM Group • Project, Programme, Bid and Risk Management • Methods, Assessment and Training

  3. Agenda • Context • Methods • Tools • Integration

  4. PEOPLE PROCESS PRODUCT Context

  5. Methods • APM/PMI Bodies Of Knowledge (BOK) – knowledge-based rather than process • PRINCE2 – emphasis on process – more contained • Local, Enterprise PM Methods – combination of best practice and local knowledge • Enterprise Procedures

  6. Tools • Planning • Time Management • Method Guidance and Support • Project Information Management • Project Accounting • Document Management • Portfolio Reporting • Governance Workflow

  7. The PM’s Toolkit Project Governance & Management Tools (e.g.Artemis) MS Project TOOLS PROCESS KNOWLEDGE HR Systems INTEGRATED PROJECT TOOLKIT ERMS Timesheet Systems PRINCE2 Delivery Tools HR Procedures PRINCE2 Local Project Methods Psychology APM and PMI BOKs SOFT SKILLS HARD

  8. What Toolkit is Needed? • Easy Access to… • Status Information • Project Logs • Documentation • The Local Method • Reference to the Underlying Methodology • Prompts for Upcoming Actions • E-mail Interface to Non-Users • Two-way Interfaces to Other Systems • Multi-Project, Multi-User

  9. ABC Ltd Change System Project A Status Method Issues Documents Resources Risks Reporting Profile ABC Ltd Change System Time Cost Product Change Actions 4 Urgent 8 Other 2 Authorise RAG Status Portfolios Prog Resources Benefits Reporting Profile Actions 6 Urgent 8 Product 2 Changes 16 Tasks Project A Project B Project C Project D Stage Plan Team 1 Team 2 Team 3 Team 4 Resourcing Project A - Costs Team Plan Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 What Should it Look Like? Portfolio & Programme Views Project Views Status Reports Integrated Data Repository Drill Down

  10. Integration – Simplistic Logical View Portfolio Data Corporate MIS Systems Programme Data Project Data HR Systems • Documents • Editable • Spreadsheets • Images • Voice Resource Data ERM Systems

  11. Summary The Total Solution? • People run projects, the people aspects needs as much time and effort as the process • Tools are facilitators; they don’t (or shouldn’t) dictate the process • A process requires a clear method, differentiated for different levels of management required from small simple projects through to programmes

  12. Question Time

  13. Thank you for your time Have a look at the various solutions around the exhibition Come and see me and WPM Group on Stand 23

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