COMPSCI 111 / 111G Mastering Cyberspace: An introduction to practical computing

1. COMPSCI 111 / 111GMastering Cyberspace: An introduction to practical computing Word Processing

2. Some guidelines on writing • Center your text around a few ideas. • Structure the document. • Make paragraphs. The shortest conceptual unit is a paragraph, not a sentence. Avoid overlong sentences. • Avoid run-on sentences. Examples of run-on: The sun is high, put on some sunblock. The party ended late and everyone left happy. • Choose verbs carefully. Don’t repeat a verb in subsequence sentences. Replace overcommon verbs such as “use” by more expressive ones.

3. ASCII and Unicode • American Standard Code for Information Interchange • Code used to represent English characters as numbers • There are 128 characters • Codes for A-Z, a-z and 0-9 are contiguous • Unicode: 16bit, allows letters in most languages, backwards compatible Some of the ASCII code http://en.wikipedia.org/wiki/ASCII http://unicode-table.com

4. From typewriter to text editor • Text Editor • Allows user to edit the characters on the page • Plain text (ASCII) ‪thefirenote.com http://en.wikipedia.org/wiki/Text_editor

5. Word Processors • Word Processor • Extension of a text editor • Allow user to format the document (change the appearance of text) • Fonts • Style, size, typeface • Paragraph • Alignment, spacing • Document • Margins, Headers, Footers http://en.wikipedia.org/wiki/Word_processor

6. Standards • Each word processor decides how to store information • Uses special codes to identify the format of the text • Bold, italic • Font size • Alignment • File is saved with these codes • Standards • Proprietary (MS-Word) • Open standard (Open Office)

7. What you see is what you get • WYSIWYG (Whizzy-wig) • Graphical User Interface • What the user sees is the same as the output printed • Most modern word processors work this way • Microsoft Word • Open Office http://en.wikipedia.org/wiki/WYSIWYG

8. Postscript and printers • Postscript • Language to control Laser Printers • Tells the printer how and where to display text • Created in 1985 by John Warnock at Xerox PARC,who later founded Adobe • Started Desktop Publishing

9. Insert Point/ Cursor yyyy yyyy Clipboard Basic Features of a Word Processor • Editing Text • Word Wrap • Insert/ Delete • Select Text for action • Clipboard • Keeps one clipping • Cut, Copy, Paste • Formatting • Character • Paragraph • Document Paste xxxxxxx yyyy yyyy xxxxxxx xxxxxxx xxxxxxx yyyy yyyy Cut

10. Microsoft Word 2007 • Significant change in interface design • Same operations as Word 2003 Office 2007 Tabbed toolbars (Ribbon) Office 2003 Drop-down menu

11. Word Options Proofing Options Display Options See the formatting details Spelling and grammar

12. Spelling and Grammar • Check as you type • Spelling • Grammar • Auto Correct • Common misspelling • Abbreviations

13. Home tab • Editing and common formatting tasks • Clipboard • Font formatting • Paragraph formatting • Styles • Editing (find/replace)

14. Font • Appearance of Text • Typeface • Style (Bold, Italic) • Size (in points) • Colour • Spacing • Kerning

15. Paragraph • Appearance of Paragraph • Alignment • Spacing • Indent

16. Indenting Paragraphs • Hanging Indent • First Line Indent

17. Styles • A named set of formatting changes • Why use styles? • Appearance is consistent • Can apply many changes at once • Modifying a style affects all text that uses that style Manage existing styles Create a new style

18. Modify / Create style

19. Insert tab • Adding elements to the page • Page breaks • Tables • Diagrams • Links • Headers and Footers • Unusual text (floating text boxes, artistic) • Symbols

20. Page Layout • Formatting that affects the entire page • Themes (formatting defaults) • Page setup • Backgrounds • Paragraph formatting • Arrange floating elements

21. References • Links within the document • Table of contents • Footnotes, Endnotes • Citations and Bibliography tools • Captions • Index entries

22. Review tab • Reviewing the document • Proofing tools • Spelling, grammar • Thesaurus • Annotations • Tracking changes • Protect document

23. RefWorks • Bibliographic Database • RefWorks is a web-based bibliographic management system to • store and manage your references • create formatted bibliographies • add citations to documents • Advantages • Consistency • References are stored on the Internet • Free to use around the world • Courses and tutorials on RefWorks from Libraries and learning Centres

24. Getting Started (1) • Create a new account • Go to the Libraries and Learning Services • http://www.library.auckland.ac.nz • From the QuickLInks drop down menu select RefWorks • Click on Connect to RefWorks button • You may need to enter your University Net ID and Password • The RefWorks User Login for University of Auckland page will display. Click on Sign up for a New Account • Enter the required data for Account Information and User Information. Click Create Account • You are now ready to begin using RefWorks.

25. Get Started (2)

26. Adding a Reference Manually (1) • Click on the New Reference icon, or References / Add New • Select Fields used by to customise your view to show you the fields required for this style. • Select Reference Type to choose the type of reference (Book, Journal Article, etc.) • Enter details in the fields required by your chosen referencing style – you may enter additional information by clicking on Additional Fields. • Names: Author names should be entered Last, First, Middle. Each entry must be separated by a semi-colon. • Click Save Reference (or Save & Add New if you would like to add another Reference manually). • Click on the X in the top right hand corner to take you back to see your full list of references.

27. Adding a Reference Manually (2)