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Automated Sales Order Processing Using AI & OCR

Leverage AI-powered OCR for accurate and quick order handling. <br><br>#AIinBusiness #OrderAutomation<br><br>https://www.ibntech.com/sales-order-processing/

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Automated Sales Order Processing Using AI & OCR

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  1. AUTOMATED SALES ORDER PROCESSING ENHANCING EFFICIENCY & ACCURACY IN ORDER MANAGEMENT IBN TECHNOLOGIES | USA, UK, AND INDIA ibntech.com

  2. Introduction The sales order process is the workflow starting from a customer placing an order to fulfillment and invoicing. Traditional/manual order processing is labor-intensive, error-prone, and slow. Automation (AI, OCR, integration) offers the opportunity to transform this process into a fast, accurate, and scalable system. In today’s competitive environment, speed, customer satisfaction, and cost control are critical making automation essential. 01

  3. CHALLENGES IN MANUAL SALES ORDER PROCESSING High operational cost due to manual PO handling, data entry, approvals Human errors: typos, mis-entry, missing fields Delays in the order-to-cash cycle and longer Days Sales Outstanding (DSO) Lack of visibility / traceability across steps Poor synchronization with inventory, ERP, accounting Difficulty scaling during peak times 02

  4. WHAT IS AUTOMATED SALES ORDER PROCESSING? Definition: Use of technologies (AI, OCR, workflow engines, integration) to handle order intake, validation, routing, entry, and tracking with minimal human intervention Key components / modules: Order capture from multiple sources (email, EDI, portal) Data extraction & validation (OCR, AI) Business rules & exception handling Integration with ERP / accounting / inventory systems Audit trails, reporting & dashboards Goal: streamline the end-to-end order flow from order receipt to fulfillment and invoicing 03

  5. Benefits of Automation Cost reduction: Lower processing costs by reducing manual labor Speed & throughput: Faster order processing, shorter lead times Error minimization: Automated validation reduces data errors Improved visibility: Real-time tracking, dashboards, audit trails Better cash flow: Reduced DSO, faster invoicing Scalability & agility: Can handle order surges with minimal added manpower 04

  6. HOW IBN TECHNOLOGIES’ SOLUTION DELIVERS VALUE IBN Technologies provides an intelligent automation solution tailored for sales order processing Capabilities of IBN’s solution include: 1. Accepting POs from multiple sources & file types 2. Using AI / OCR engines to extract, classify, validate PO data 3. Verifying PO information against AP / vendor databases 4. Routing orders for approval, exception handling, and entry into ERP (e.g. Acumatica) or ECM systems 5. Seamless integration with existing systems, minimal custom coding needed 6. Rapid ROI: deployment with ROI in 6 to 12 months 7. With IBN’s approach, companies can transform order flows, reduce manual touchpoints, and unlock process efficiency. 05

  7. Conclusion Automated sales order processing is a strategic enabler of operational excellence, transforming manual, error-prone workflows into efficient, accurate, and cost-effective operations. By leveraging AI, OCR, and workflow automation, IBN Technologies streamlines order management, enhances cash flow, and delivers a fast ROI. Partnering with IBN empowers organizations to optimize their supply chain, reduce risks, and achieve seamless digital transformation across business units. 6

  8. ? Contact Us ?Email:sales@ibntech.com ? USA: +1-844-644-8440 ?Visit: Automated sales order processing THANK YOU 7

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