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Essential Electronic Services for IEEE Volunteers - Access and Resources

This guide outlines the various electronic services available to IEEE volunteers, including SAMIEEE, E-notice, vTools Suite, and more. Learn how to utilize Entity Web Hosting, Listserv, Geographic Rosters, and Online Communities effectively to enhance your volunteer experience. Access training materials, manage email aliases, and streamline your operations with preset filters and tools designed for organizations, conferences, and committees. Explore these resources and engage with your community while adhering to recommended usage rules.

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Essential Electronic Services for IEEE Volunteers - Access and Resources

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  1. Electronic Services for Volunteers Charles J. Lord PE January 22, 2011

  2. Electronic Services Available • SAMIEEE • E-notice • vTools Suite • Entity Web Hosting • Listserv • Geographic Roster • Email aliases • Online Communities http://www.ieee.org/organizations/vols/ Click on “Electronic Web Services”

  3. SAMIEEE • www.ieee.org/samieee • Chair, Secretary, MD Chair, SamIEEE recipient get access • Online training / videos / manual • Your ‘universe’ is your OU (Section, etc) • Preset filters for MD and other uses • Download link at bottom left • Honor Do Not Contact flags!!!

  4. E-Notice • Available to OUs (section, chapter, etc) • Available to conferences (limited uses) • Watch for rules for society uses • Register to use • Automatically follows rules, tracks bounces • Avoid over-use; once they opt-out hard to get them back!

  5. vTools • Growing suite of volunteer and pro developed tools to help you do your job • Meetings is tool for planning, publicizing, registering, reporting a meeting • Voting for elections • WebInABox – “instant” website • More • vtools.ieee.org

  6. Entity Web Hosting • IEEE-hosted web space for OUs, conferences, committees, projects, etc • Backed up, maintained by IEEE HQ • Free • Can use a custom URL (ieeeatlanta.org) • Content management available

  7. ListServ • Mail lists for committees (excom) and project teams • NOT for member database – use enotice! • Request list, then maintain • Members can maintain their own subscriptions

  8. Rosters and Search • www.ieee.org/rosters • All volunteers • Geo rosters (flat text files) • Shows what HQ *thinks* you do • Monitor this – submit updates every time someone changes ‘jobs’ • Volunteer search – great followup to post-meetings • Everyone on the list can see the list

  9. Online Communities • oc.ieee.org • Can request a new community • OUs, special groups (embedded) • Users have to have a web acct – can be non-member!

  10. Non-IEEE Communities • Google Groups • Yahoo Groups • Others • Social Networks (LinkedIn)

  11. Does your web site have the “Top Ten”? • Section Officers and contact information • The history of the Section • Calendar of events (Current?) • Section newsletter (pdf or html format) • List of Chapters and contact information • List of Student Branches with contact information • Pages for Affinity Groups if applicable (GOLD, Women in Engineering and Consultants’ Network) • Pages for awards/educational activities/professional activities • FAQ's • Section Bylaws (pdf or html format)

  12. Functional Alias • Each Section has a functional alias • sec.tucson@ieee.org • sec.phoenix@ieee.org • sec.charlotte@ieee.org • Points to Section Chair • Updated annually when officer reporting received • Section email address is constant

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