Corporate Infra – JAD 1 Mapping Requirements to Implementation Design User Groups Priorities

1. Corporate Infra – JAD 1 • Mapping Requirements to Implementation Design • User Groups • Priorities • Sample Screens & Outputs • Baseline for Managing Change

2. Many Actors – Many Processes Manage Leases Manage Rental Occupancy Agreements Inspect Property Real Property Manager Engineer Facility Master Planning Run Depreciation Update Occupancy & Space Use Types Accountant Space Utilization Manager Record Disposal Transactions

3. Infra – An Integrated Solution Accounting Property Management Reports Leases & Agreements

4. How it all Begins Request for Space Review Inventory & Facility Master Plan & Budget Customer Finding: New Space Is Needed… Real Property Manager Owned Property Leased Property GSA Assigned Property Shared or Free Space

5. 4 Ways to Acquire New Property: • Design & Construct – Owned Property • Leased Property • GSA Assigned Property – Rental Occupancy Agreements • Shared & Free Space Real Property Manager

6. Design & Construct – Owned Property Real Property Manager Space Utilization Manager Accountant Engineer

11. Leased Property Real Property Manager Accountant

17. 1166 form

19. GSA Assigned Property – Rental Occupancy Agreements Real Property Manager Accountant

22. Shared & Free Space Real Property Manager Agreement Administrator Space Utilization Manager Accountant

24. Property Management • Keeping track of property condition and attributes: • Accessibility status • Hazardous waste • Amenities • Maintenance tasks • Occupancy • Space planning • Disposals, … Engineer

25. Building Management Real Property Manager Space Utilization Manager Accountant Engineer

34. Condition Surveys • Deferred maintenance • Capital improvements • Annual Maintenance • Operating costs Engineer

37. Permits – for vendors • Potential income source • Reduces usable space Agreement Administrator

39. Facility Master Plans • Statistical analysis • Cash flow • Recommendations • Accounting for any disposals Real Property Manager Engineer Accountant Space Utilization Manager

41. Condition Ratings: Facility Condition Index = deferred maintenance $/CRV CRV = 1) GSF * Average Cost/SqFT 2) GSF * Means Cost Factor 3) Original Capitalized Value * Cost Index Factor Facility Rating = Good if FCI is .05 or less Fair if FCI is > .05 and < .10 Poor if FCI is > .10

42. Cash Flow History & Projections

44. Budget Tracking at the Program Level:

45. Managing Disposal Projects Real Property Manager Accountant Engineer

47. Real Property Accounting • FFIS Interface • Subledgers • Value Streams • Depreciation • Disposals Accountant

49. Assets • Buildings • Dams • Bridges • Recreation Sites • Signs 1-1 1 - Many Infra - Real Property Accounting • Individual • Pooled

50. Assets • Buildings • Dams • Bridges • Recreation Sites • Signs 1-1 1 - Many Infra - Real Property Accounting Organization Project Group Capital Project No. Accounting Period Amount General Ledger Treasury Symbol From FFIS • Payroll • Purchasing