Alabama League of Municipalities

1. Alabama League of Municipalities

2. Individual Services to Member Municipalities Research to help local officials in duties Legal opinions from the League’s four attorneys Publication of the Monthly Magazine Weekly legislative bulletins when legislature is in session Large Web page www.alalm.org ALM ServicesPerry Roquemore, Executive Director

3. The Legislative Function In every session since 1934 the ALM has served as guardian and voice of municipal interests Continually monitor and report on legislation that may affect cities and towns. More Services …

4. Alabama League of Municipalities • The Alabama Municipal Insurance Corporation has been a service of the ALM since 1989 • The Municipal Workers Compensation Fund has been a service of the ALM since 1976

5. Municipal Worker’s Compensation Fund • Over 600 members • Annual Contributions of $23 million • Provides on site loss control services • Skidcar Defensive Driving • F.A.T.S. (fire-arms training) • Establishes safety programs • Steve Martin, Operations Manager

6. Alabama Municipal Insurance Corporation • Member owned Mutual Insurance Company • Over 500 members • $30 million+ in annual premiums • Provides on site Loss Control services • Skidcar Defensive Driving • F.A.T.S. (fire-arms training) • Steve Wells, President

7. Loss Control Services • On-site Consultations with Follow-up Written Reports and Recommendations • Specialized Law Enforcement Risk Control • Loss Analysis and Trending • Newsletters, Technical Resources • Employment Practices Hotline • Video Library • Skidcar Training • F.A.T.S. (Fire Arms Training System)

8. Video Library • Loss Control Video Librarian, Rachel Wagner • Videos cover wide variety of safety issues ranging in content from hazardous gas issues to public playground equipment • Members may now choose from over 9000 Safety Videos • “In-house” Video Library and also usage of the National Resource Safety Center’s video library • Call Rachael Wagner at ALM: (334)262-2566

9. SKIDCAR • Our pro-active defensive driving program is headed up by Stanley Fant retired State Trooper • State of the art technology • Simulation of adverse driving conditions at high rates of speed yet performed safely at relatively low speeds • Prepares the student to drive equipping him/her to recognize and correct for an imminent skid or slide while maneuvering during emergency operations

10. F.A.T.S. • Firearms Training System (F.A.T.S.) for law enforcement officials • The FATS system travels the state abroad • Provides digitally simulated interactive fire arms training • Certified Fire Arms Instructors Only

11. Loss Control Staff

12. Loss Control Territories

13. Loss ControlSkidcar & Police SafetyTerritory Covers Entire State of Alabama Stan Fant, Roger Owens, Skidcar Coordinator Police Safety Consultant

14. Questions?

15. Principles of Risk Management and Safety Programs for Public Entities

16. Confusing Terms ? • RISK MANAGEMENT • LOSS CONTROL • SAFETY

17. Risk Management The process of making and carrying out decisions that will minimize the adverse effects of accidental losses upon an organization.

18. Risk Management Process • Identify & analyze loss exposures • Examine the feasibility of alternative Risk Management techniques • Select best technique • Implement the technique • Monitor and evaluate for cost effective results

20. Loss Control Risk management techniques designed to minimize the frequency or severity of accidental losses or to make losses more predictable.

21. Safety Freedom from danger or injury

22. Reduce the Confusion • Safety is the most important part of each and every employee’s daily tasks. • Goal of safety must be the reduction of risks and prevention of accidents through alertness, care, and attention. • Management Involvement is the key !

23. 10 Mistakes Made Most Often By Employers Trying to Control Losses

24. 1 Failure to Assign Responsibility to One Person 2 Failure of Top Management to be Committed to Loss Control

25. 3 Failure to Clearly State the Program’s Objectives and the Loss Control Policy 4 Failure to Recognize Loss Control as a Line Management Responsibility

26. 5 Failure to Measure the Effectiveness of the Program 6 Failure to Provide Adequate Training

27. 7 Failure to Control Losses After the Fact 8 Failure to Recognize the Economic Impact of Poor Safety

28. 9 Failure to Enforce Safety Rules Uniformly 10 Failure to Set Up an Accountability Factor for all Levels of Management

29. MANAGEMENT LEADERSHIP • Determine Safety Objectives • Write a Safety Program • Establish Safety Rules and Regulations • Discuss Job Safety Topics in All Meetings • Comment on Safety Performance • Set a Good Example

30. HIDDEN COSTS • Lost employee workdays • Disruption of operations or delays in completing projects • Impaired ability to respond to requests for service • Equipment loss, or loss of use • Shaken public confidence • Reduced employee morale • Diversion of funds earmarked for other purposes to pay for losses • Increased insurance premiums

31. OTHER FINANCIAL LOSSES • The loss of your employee to injury • Increased expenses for hiring and training a replacement employee • Increased expenses for clerical time • Time lost to investigating the accident

32. Any unnecessary losses that arise from your public entity’s operations can seriously affect your operating budgetControl potential losses by developing a comprehensive Safety Program

33. Development and implementation of a Safety Program takes :TIMEEFFORTMONEY • Future costs savings can compensate for the initial investment

34. BASICS OF A SAFETY PROGRAM • ASSIGNMENT OF RESPONSIBILITY • HAZARD IDENTIFICATION • COMMUNICATION & TRAINING • ACCIDENT INVESTIGATION • WORK RULES & ENFORCEMENT

35. MANAGEMENT POLICY • State the goals of the program • State management’s expectations about employee performance • Employees should receive a copy of the policy • Employees should be trained in requirements of the policy • Managers or supervisors must ascertain that employees understand the policy • Document the issuance and training in the policy

36. Assignment of Responsibility • Delegate to key personnel • Emphasize to employees their responsibilities • Proper selection of the candidate

37. Risk Management Assessment Self Inspections Job Hazard Analysis Hazard IdentificationPro-Active Activities

38. Risk ManagementAssessment • Loss Exposures - Possibilities of a loss • 4 categories: property, net income, liability, personnel • Hazard- Condition or circumstance which makes a loss more likely or more severe • Loss control measures – Reduce or prevent

39. Risk Management Assessment

40. Types of Public Entities • Municipalities • Utilities – Water, Sewer, Electric, Gas • Housing Authorities • Transit Authorities • Airport Authorities • Regional Planning Authorities

41. Planned Departmental InspectionsWHY ? • Safety and health of employees • Safety and health of the public • Legal and moral obligation

42. Everyday “eye ball” Departmental Management Audits Critical Parts Vehicles & Equipment Outside inspections Types of Inspections

43. Housekeeping and Sanitation Tools and Equipment Material Handling and Storage Motorized vehicles Personal and Protective Equipment Fire Protection Walking & Working Surfaces Exits EXAMPLES OF COMMON HAZARDS

44. INSPECTION GUIDELINES • Plan the inspection • Be systematic and complete • Record the result of the inspection • Take corrective action promptly • Follow up • Consider training & outside sources for special exposures

45. DOCUMENTATION • Development of checklists • Safety Hazard Reports • Employee Report of Hazard • Evidence of the program

46. JOB HAZARD ANALYSIS • Selection of job to be analyzed • Break job down into tasks or activities performed • Observe how each task or activity is performed • Identify hazards of each task or activity • Develop improvements to eliminate or reduce the hazards

47. Communication and Training • Safety Committees • Safety Training • Safety Meetings • Safety Incentive Programs • Safety Awareness • Safety Visuals • Wellness Programs

48. Safety Committees • Employee participation • Channel for suggestions & ideas • Improves management/employee relationships • Determine hazardous conditions • Make recommendations

49. TRAINING • All new employees need training on your policies and procedures • Existing employees need skills practice as well as updates in procedural changes or changes in the law

50. BENEFITS OF TRAINING • Training can make new employees productive more quickly • Training can improve the performance of current employees who may just be performing marginally • Training can reduce operational disruptions and equipment damage