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How to get users to love metadata

Peter Kettenis , CGI. How to get users to love metadata. Our Problem. Our problem. Am I wrong?. We love metadata. Why we love metadata. Hi Metadata. HI LEONARD, I HEARD YOU LIKE METADATA SO I MADE SOME METADATA ABOUT YOUR METADATA ABOUT YOUR DATA. Why we love metadata.

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How to get users to love metadata

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  1. Peter Kettenis, CGI How to get users to love metadata

  2. Our Problem

  3. Our problem Am I wrong?

  4. We love metadata

  5. Why we love metadata Hi Metadata

  6. HI LEONARD, I HEARD YOU LIKE METADATA SO I MADE SOME METADATA ABOUT YOUR METADATA ABOUT YOUR DATA Why we love metadata Why users don’t

  7. Why users don’t Confused?

  8. Change

  9. Something must change… Fail!!!

  10. FAIL!!! Learning

  11. Change = Learning Reframing

  12. Reframing the old to match the new Folders What is Reframing? What needs to be reframed?

  13. Reframing folders Enterprise

  14. Our folders

  15. Our folders Team documents

  16. Team documents Structure

  17. Structure / Collaboration How much?

  18. How much metadata do we need? Fits all?

  19. Folders > Metdata

  20. Translating folders to metadata Our Metadata • How much structure do we need? • The horizontals = columns • The verticals = content types and/or libraries

  21. Our libraries, columns and content types Belong to us?

  22. Reports

  23. Research reports Contracts

  24. Contracts Working docs

  25. Working documents Done?

  26. Done right? Cute…………

  27. Resistance

  28. Remember these? Tools Why users don’t like metadata: • Big change • Adjusting to something new • The feeling or losing control • The feeling that things will get messy • Takes time to add the metadata • Usually we go for ‘too big a bang’

  29. The best tool for adding metadata Lol

  30. Folders!!! Defaults

  31. Defaults

  32. Defaults, defaults, defaults!! Ain’t easy

  33. Fast forward

  34. Fast forward… KISS

  35. Cool tricks

  36. Cool tricks Not bad Use some simple SP tricks • Webparts and/or views that show (without folders): • Recently modified • Newest document • Checkout to me • My documents • Grouped

  37. Q&A

  38. Questions? Come see me at the CGI stand ;) Well done

  39. Thanks

  40. Backup slides

  41. Backup: Change curve/Grief curve

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