STIP Process from A-Z – State Perspective Friday, January 16, 2009

1. STIP Process from A-Z – State Perspective Friday, January 16, 2009

2. STIP Process from A-Z –State Perspective • What is the STIP? • Why do we do a STIP? • When do we do the STIP? • Who participates in the STIP process? • What programs are included in the STIP? • Steps in the STIP Development Process • Where are we now? • Potential Funding for Transportation • What is ODOT doing? • Contact Information

3. STIP Process from A-Z –State Perspective What is the STIP? The Statewide Transportation Improvement Program is: Transportation capital improvement program Document that identifies funding and scheduling of projects and programs Developed in accordance with Oregon Transportation Plan Not a plan, but rather a budget and scheduling document

4. STIP Process from A-Z –State Perspective • Why do we do a STIP? • Federal regulations require that each state develop a STIP • STIP must include all federally-funded and regionally significant transportation projects • Federal money cannot be spent on projects unless they are in the STIP • Covers a four year period, but is updated every two years

5. STIP Process from A-Z –State Perspective • When does the state prepare the STIP? • It takes almost three years to develop a STIP • Process normally begins in February of each odd-numbered year (i.e. 2009, 2011, 2013) • Process ends with Oregon Transportation Commission (OTC) adoption and federal approval in the fall of the next odd-numbered year (i.e. 2011, 2013, 2015) • There can be only one approved, valid STIP in effect at any time; but we are working on two, at times three STIPs at once.

6. STIP Process from A-Z –State Perspective • Who participates in the STIP development process? • The STIP is developed by ODOT in partnership with: • Area Commissions on Transportation (ACTs) • Cities and counties • Federal agencies • Freight Advisory Committee • Indian tribal governments • Metropolitan Planning Organizations (MPOs) • ODOT program advisory groups • Transit districts

7. STIP Process from A-Z –State Perspective • What programs are included in the STIP? • Major programs include: • Modernization • Preservation • Bridge • Operations • Safety • Other programs include: • Transit, Transportation Enhancement, Bicycle/Pedestrian, Fish Passage, Culverts

8. STIP Process from A-Z –State Perspective • Step 1: Determine revenue available for the STIP • Revenue available to ODOT: • Federal revenue is estimated from amounts listed on the USDOT website • State revenue is based on ODOT’s Transportation Economic and Revenue Forecast issued every six months • Other revenue is available from various sources • Transfers to other divisions are subtracted to determine revenue available to Highway Division and the STIP • Average amount available for the STIP is $308 million per year

9. STIP Process from A-Z –State Perspective • Step 2: Determine program needs and funding required to meet needs • Individual programs (i.e. Bridge, Preservation) determine their goals and amount of funding needed to meet those goals • Needs are identified through Management Systems and other data and program-specific information • Goals are developed based on identified needs • Funding needed to meet goals is calculated

10. STIP Process from A-Z –State Perspective • Step 3: Program-level funding allocations developed for entire STIP • Recommendation for STIP program funding allocations submitted to OTC • Individual program funding requests are compiled into an overall STIP program funding recommendation • STIP program funding recommendation is discussed at Executive Staff level • Final STIP program funding recommendation is presented to OTC for their discussion and approval

11. STIP Process from A-Z –State Perspective • Step 4: Regional program funding allocations developed • Once OTC has approved overall STIP program funding allocations, regional allocations are determined • Each program determines if program will be centrally managed or if funds will be allocated to each region • If funds will be allocated to each region, program staff determines amount of funds each region will receive • Regional funding allocations are compiled and distributed to regions as part of the STIP Development Manual

12. STIP Process from A-Z –State Perspective • Step 5: Project selection • Once regions receive their funding allocations, project selection begins • Project selection is based on Project Selection Criteria and Prioritization Factors approved by the OTC • Programs provide selection guidelines and/or project lists to the regions • ACTs, local governments, stakeholders, and the public provide input • Projects are scheduled according to priority and funding availability

13. STIP Process from A-Z –State Perspective • Step 6: Project scoping and data entry • Once projects are selected, they are scoped so they can be entered into the Project Control System (PCS) • Scoping includes site visits with technical staff to determine project needs and estimated costs • Projects are adjusted as necessary based on the outcome of the scoping process • Once projects are scoped, they are entered into PCS by the Region STIP Coordinators and Statewide STIP Coordinator

14. STIP Process from A-Z –State Perspective • Step 7: Balancing the STIP to approved funding allocations • Once all projects are entered into PCS, the STIP is compared to the funding allocations approved by the OTC • Each region’s projects are compared to its regional funding allocations, by program and by year • The STIP as a whole is compared to the OTC approved program funding allocations • Adjustments are made until each region balances to its regional funding allocations and the STIP balances to the OTC approved program funding allocations

15. STIP Process from A-Z –State Perspective • Step 8: Public review of Draft STIP • The Draft STIP is compiled, printed, and released for public review • Public review period is at least 45 days to meet federal regulations and ODOT’s Public Involvement Policies and Procedures • At least two public meetings are required in each region, many of them hosted by ACTs • Comments can also be submitted by mail, telephone, and e-mail • Programs and projects are adjusted as necessary based on public input

16. STIP Process from A-Z –State Perspective • Step 9: Air quality conformity determination • Air quality conformity determination is completed after the public review period • Conformity determination is an estimate of pollutant emissions benefits that will result from completing a project, and must be submitted to ODOT, FHWA, and FTA • MPOs are responsible for completing air quality conformity and modeling for projects within their boundaries • ODOT is responsible for air quality conformity and modeling in rural nonattainment areas

17. STIP Process from A-Z –State Perspective • Step 10: Constraining the STIP • The Draft STIP is constrained to anticipated available revenue • The total of all state (both state and federally funded) projects in the STIP is compared to the total anticipated revenue available, by year • State revenue and federal revenue is compared to state-funded and federally-funded projects in the STIP • Adjustments are made in project funding until the total of state funded projects equals the state revenue and the total of federally funded projects equals the federal revenue

18. STIP Process from A-Z –State Perspective • Step 11: Local Metropolitan Transportation Improvement Programs (MTIPs) added to the STIP • Projects within MPOs must be added to STIP exactly as they appear in the MTIP • MTIPs are submitted to the Governor for approval after they have received MPO approval • Once signed by the Governor, the projects are added to the Draft STIP, prior to the STIP approval process • If an MTIP has not been approved and signed by the Governor prior to STIP approval, the projects must be added to the STIP by amendment

19. STIP Process from A-Z –State Perspective • Step 12: STIP approval process • The Draft STIP must be adopted by the OTC and approved by FHWA and FTA before it becomes final • The projects are compiled with necessary supporting documentation to become the Final STIP • The Final STIP is submitted to the OTC for adoption prior to federal submittal • Once the OTC has adopted the Final STIP, it is submitted to FHWA and FTA simultaneously for final approval

20. STIP Process from A-Z –State Perspective • Final Approved STIP Document • Once FHWA and FTA have approved the STIP, it becomes the current valid STIP, and the prior STIP is no longer valid • The Final STIP is printed and distributed • The STIP is posted to ODOT’s website and is also available on CD • Since there can only be one valid STIP at any given time, the newly approved STIP replaces the prior STIP upon its approval by FHWA and FTA

21. STIP Process from A-Z –State Perspective • Amending the Current STIP • Once the STIP is final, it can only be changed by amendment • Adding a project to or canceling a project from the STIP, or a major change in project scope is a “full” amendment, which requires FHWA and/or FTA approval, and OTC approval if the project is on the state highway system • Less significant changes require an “administrative” amendment, which does not require OTC action, and only requires FHWA and/or FTA notification of the change. • Amendments to the STIP are posted to the ODOT website and are incorporated into the online STIP

22. STIP Process from A-Z –State Perspective • The Next STIP • 2012-2015 STIP development will begin before 2010-2013 STIP is finished • Data collection and performance goals developed for 2012-2015 STIP while air quality conformity is done for 2010-2013 • Revenue available to 2012-2015 STIP determined while 2010-2013 is prepared for approval • Funding allocations for 2012-2015 go to OTC after 2010-2013 is adopted • When the 2012-2015 STIP begins, ODOT will be working on three STIPs simultaneously – amending the 2008-2011, finalizing the 2010-2013, and beginning the 2012-2015

23. STIP Process from A-Z –State Perspective • Where are we now? • 2010-2013 STIP development was put on hold by the OTC in November • State revenue forecast has declined since the available revenue was determined for the 2010-2013 STIP • Federal funding levels are uncertain beyond the end of the current act (SAFETEA-LU), which expires at the end of September, 2009 • Unless Congress takes action, the Federal Highway Fund could run out of money • The result is that there will be not be enough money to fund the 2010-2013 STIP • If additional funding is not identified, programs in the Draft STIP will need to be cut

24. STIP Process from A-Z –State Perspective • Potential Federal Funding for Transportation • Implementation of a federal economic stimulus package is highly likely • Based on historic funding, Oregon could receive 1.2%, or $152 to $357 million for highways, which would be shared with cities and counties • For projects that are over and above the current program, not for existing projects • Funds would need to be obligated quickly, probably within 180 days • Probably no match requirement, no limitation applied, and no fund exchanges allowed

25. STIP Process from A-Z –State Perspective • Potential State Funding for Transportation • Governor’s Recommended Budget includes Jobs and Transportation Act • Transportation funding increase of $499 million per year • Funds come from increase in registration and title fees and 2 cent gas tax increase • Proceeds would be shared with cities based on population and counties based on percentage of registered vehicles

26. STIP Process from A-Z –State Perspective • What is ODOT doing? • OTC approved adding $2 million to the 2008-2011 STIP for preliminary engineering to prepare for federal stimulus package • ODOT is monitoring the 2009 State Legislature and Congressional action • Depending on state legislative action, the Draft STIP may need to be reduced • Public review of the Draft STIP will need to start over if the STIP is reduced • Anticipate resuming development of the Draft STIP in July 2009, after ODOT’s budget has passed

27. Contact Information Jill Scofield Statewide STIP Manager 503-986-4124 503-986-4467 FAX Jill.A.Scofield@odot.state.or.us Link to Governor’s Jobs and Transportation Act: http://governor.oregon.gov/Gov/docs/Jobs_Transp_ Act_2009.pdf