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NCOP SELECT COMMITTEE ON FINANCE MEETING 15 NOVEMBER 2007

Department of Education. NCOP SELECT COMMITTEE ON FINANCE MEETING 15 NOVEMBER 2007. OVERVIEW. The objective is to report in terms of Section 32 of the PFMA 2007/08 expenditure as at 30 September 2007 Related service delivery outcome Conditional Grants Spending Capital expenditure

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NCOP SELECT COMMITTEE ON FINANCE MEETING 15 NOVEMBER 2007

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  1. Department of Education NCOP SELECT COMMITTEE ON FINANCE MEETING 15 NOVEMBER 2007

  2. OVERVIEW The objective is to report in terms of Section 32 of the PFMA • 2007/08 expenditure as at 30 September 2007 • Related service delivery outcome • Conditional Grants Spending • Capital expenditure • Progress with regarding to the implementation of infrastructure progress • Achievements, Challenges and Remedials • Monitoring arrangements within FSDoE

  3. EXPENDITURE PER PROGRAME AS AT 30 SEPTEMBER 2007 1st Quarter norm – 25%, under spending = 2.39 2nd Quarter norm – 50%, under spending = 2.21

  4. EXPENDITURE BY ECONOMIC CLASSIFICATION 30 SEPT 2007 Expenditure including commitments= 51%

  5. OVERVIEW OF UNDERSPENDING PER PROGRAMME Programme1: Administration • ICT equipment(R36 million): Procurement has started and roll-out will commence from Nov 2007 Programme 2: Public Ordinary Schools • Non sec 21 LTSM in Districts. Orders have been placed and funds committed Programme 5: FET colleges • Compensation of employees: Outstanding claims for part-time educators and the implications of the FET Act Programme 6: ABET • LTSM funds have been committed Programme 7: ECD • Compensation of employees • Transfers to centres delayed due to non-compliance • Programme 8: Auxiliary and Associated Services • Payment of markers= R22million will only happen in December 2007

  6. Conditional Grant spending R18 million = transferred to the Colleges

  7. HIV / AIDS: Performance Measures

  8. HIV / AIDS: Performance Measures

  9. HIV / AIDS

  10. ACHIEVEMENTS: NSNP • Providing meals for all school days (184 days) • Voluntary food handlers are given stipend of R500 each per month • Schools are given R300 per month for gas / fuel per • There are 637 schools with existing vegetable gardens • Each District has 20 schools participating in Nutrition Education

  11. LEARNER SUPPORT • NSNP – Feeding – 413 546 primary school learners in the 5 Districts

  12. Infrastructure expenditure • End of second quarter – 47.79% expenditure • The expenditure was below the 50% target due to the relatively late appointment of contractors. This challenge is addressed by providing project lists to the Implementing Agency (Public Works) earlier (by April of the previous year) for future years • The expenditure has however reached the target by end October 2007.(60% against the target of 58%) • Regular monthly monitoring meetings between Implementing Agency and Client. Monthly reports are supplied and discussed • Intensive quarterly reviews led by Provincial Treasury

  13. Infrastructure Programmes • The Capital Infrastructure Programme consist of the following: • Major Capital implemented by Public Works with a focus on elimination of platooning and overcrowding. (Platooning will be eliminated in the next two financial years) • The Minor Capital projects implemented by the Department of education in collaboration with SGB’s targets renovations, maintenance and the provisioning of basic services like water, sanitation and electrification. (Agreements with DWAF and ESKOM are in place to assist with implementation)

  14. ACTUAL SPENDING BY FET COLLEGES ON RECAP GRANT –30 SEPTEMBER 2007 By the end of October, Actual expenditure has improved to 83.04%

  15. ACHIEVEMENTS: FET RECAPITALIZATION GRANT • RESKILLING STAFF TO OFFER RESPONSIVE PROGRAMMES • 257 FET Staff received training according to identified needs to ensure effective teaching and learning as well as managing the implementation of the NC(v) programmes. Training will continue during November when NC(v) Level 3 lecturers will receive training. • UPGRADING PHYSICAL INFRASTRUCTURE OF FET COLLEGES Colleges utilised funds to complete the following projects: • Build new classrooms, laboratories and offices as per identified needs (5 facilities completed, 15 facilities in progress). • Upgraded classrooms, laboratories and offices as per identified needs (9 facilities completed). • Upgraded College sites (Upgrading of 2 college sites completed, upgrading of 2 college sites still in progress). • Purchased equipment to support teaching and learning (Equipment for 47 classrooms, 2 workshops, 2 resource centres and 4 offices were purchased) • Prepare for delivery of new curriculum (Approved LTSM for NC(v) Level 2 programmes were purchased at all 4 FET Colleges for effective teaching and learning)

  16. ACHIEVEMENTS: FET RECAPITALIZATION GRANT(Continue) 3. ESTABLISHING CONNECTIVITY TO IMPROVE COMMUNICATION, INFORMATION MANAGEMENT AND CURRICULUM DELIVERY • All the campuses of Flavius Mareka, Goldfields and Motheo FET Colleges are connected with their respective Central Offices through a Management Information System. (Maltui FET College has budgeted for this function in 2008/2009) • The four FET Colleges marketed the NC(v) programmes in order to increase awareness. • Open days were held to increase awareness and partnerships with the various Government Departments, SETA’s, Local Government and Community Based Organizations.

  17. OVERALL ACHIEVEMENTS: FET RECAPITALIZATION GRANT • Several monitoring visits were conducted by DoE and the FSDoE in order to ensure compliance to financial management as well as the management of the Recapitalization Conditional Grant at FET Colleges • DoE and FSDoE visited FET Colleges on a regular basis to assist and ensure implementation of management systems (e.g. Financial Management, Asset Management, Supply Chain Management and Recap Management Systems) • Personnel at Colleges were trained for effective delivery of the NC(V) programmes through the Recap funds. • Relevant, modern type equipment has been purchased for effective and efficient teaching and training of NC(v). • Security and control systems have been installed at all four FET Colleges - boom gates, asset registers, Coltech for learner registration and keeping of financial records, etc.

  18. OVERALL ACHIEVEMENTS: FET RECAPITALIZATION GRANT • The improved appearance of college sites create a more positive image with the public and attract more learners. • 715 learners received bursaries from DoE for NC(v). • 1 434 learners received bursaries from the FSDoE for the Nated Programmes. The purpose of this financial aid is to improve Maths and Science performance as well as to increase the number of Engineering Students at FET Colleges. • Infrastructure developments are taking place at Colleges. • The provision of new modern facilities and equipment impacts on the improved quality of teaching and training.

  19. FET RECAPTITALIZATION CHALLENGES • Inadequate student support services due to shortage of human resources at FET Colleges. (Mathematics and English Language Skills needs extra student support). • Inadequate staffing of FET Colleges at Central Offices for them to be able to implement the new FET Act. • Inadequate qualified lecturing staff to teach specialized NC(v) programmes (e.g. Engineering Field of Study) is a mammoth problem at FET Colleges. • Much more attention needs to be paid to improving the skills of educators to enable them to meet the demands of the NC(v). Major efforts have already been made in this regard, but there is still a long way to go. • The challenges relating to human recruitment, retention and professional development need to be addressed. • Problems with contractors: • Do not keep to specifications in Service Level Agreements • Fall behind schedule • Not sufficient response from competent contractors to tender • Building material not delivered on time (especially steel constructions)

  20. EXPERIENCES AND ISSUES RELATED TO INFRASTRUCTURE GRANTS Monitoring and reporting • Limited expertise within departments to effectively deal with the Infrastructure Reporting Model (IRM) • Monthly reports and Quarterly reviews ensure that activities are successfully executed as planned and enhance strategic decisions regarding infrastructure delivery.

  21. PLANNING 2008/09FET RECAPITALISATION

  22. Monitoring capacity • Monthly Finance Committee meetings are held to discuss underspending and remedial actions • Quarterly review sessions are held to provide feedback on service delivery and the budget. • Monthly expenditure reports are sent for the attention and the comment of the HOD and the Executive authority. • Letters are written to managers who underspent to inform them of the status quo and the implications of their underspending. • Where underspending persist affected manager are brought before the executive leadership and the MEC to account for their actions.

  23. THANK YOU ?

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