Applications Software

1. Applications Software 7.00 Utilize multimedia/presentation graphics software. Unit Objectives 7.01-7.04

2. What is Multimedia/Presentation Graphics Software? • Multimedia combines text, graphics, animation, video, and audio. • Presentation Graphics Software allows the user to create documents called slides to be used in making presentations.

3. Types of Presentations • Informal • Overhead transparencies • Electronic • Projection device attached to a computer • Virtual • Presentations on the Internet

4. Uses of Multimedia/Presentation Graphics Software • Maps • Building Designs • Drawings • Charts/Graphs • Reports • Brochures • Meeting Presentations • Educational Presentations • Informational Presentations

5. Advantages of Multimedia/Presentation Graphics Software • Enhancement of Text only messages • Can help illustrate some topics better than static text or diagrams • Portable and editable • Distributable via the web and/or CD-ROM • Gains and holds attention • Interactivity can help learning process • Entertaining as well as Educational • Hyperlinks to other presentations, documents, and/or web sites.

6. Multimedia/Presentation Graphics Terminology • Slide - an individual screen in a slide show; the basic unit of a presentation. • Title Slide – generally the first slide in a presentation; introduces the presentation to the audience. • Bulleted List Slide –a type of slide layout that allows you to enter several levels of bulleted text; each level is formatted in a different point size. • Presentation file - the file you save to disk that contains all the slides, speaker’s notes, handouts, that make up your presentation. • Object - any element that appears on a slide, such as clip art, text, drawings, charts, sounds, and video clips. • Slide show - a series of slides displayed in sequence; controlled manually or automatically.

7. Multimedia/Presentation Graphics Terminology • Transition - a special effect used to introduce a slide during a slide show. • Outlining - allows you quickly to create your presentation using an outline format. • Graphing - allows you to create and insert charts into your presentations. • Drawing - allows you to create diagrams using shapes such as arcs, arrows, cubes, rectangles, stars, and triangles. • Multimedia effects - adds interest and keeps your audience attentive by adding effects, such as sound and video to your presentation.

8. Multimedia/Presentation Graphics Terminology • Design template - provides consistency in design and color throughout the entire presentation; determines the color scheme, font and font size, and layout of your presentation. • Attributes - the properties or characteristics of an object. • Placeholders - empty objects on a new slide. • Audience handouts - printouts of your electronic presentation that your audience can use to follow along and to take notes. • Speaker notes - notes that include the slide as well as comments or points you may want to remember.

9. Multimedia/Presentation Graphics Terminology • Menu bar - list each of the menus in applications and usually appears near the top of the application window under the window title bar. • Toolbar - provide quick access to frequently used commands; a lot of the buttons are the same from program to program. • Toolbox - resembles a toolbar, but hold items such as drawing tools rather than buttons that perform commands. • Hyperlink - a link you click to display another webpage or document with in a presentation; can consist of specially formatted text, buttons, and hotspots on graphics or pictures.

10. Planning a Presentation • Description of learner/audience • Age, target group, reading level, etc. • How will you gain attention and introduce the topic? • Present objectives and standards • How will you gather resources and information? • Pre-media use preparation • Content planning brainstorming and design layout brainstorming on paper • Consider the necessary equipment/materials/handouts.

11. Designing a Presentation • Keep it simple • Include words and images • Nice big titles • Use words or phrases • No sentences and no fine detail • Don’t clutter the slide • Leave a lot of white (blank) space • Be consistent on all your slides • Use the same design template • Same font style

12. Designing a Presentation • Project an image • Use visuals to clarify or emphasize a point • To add variety • To change focus • Organize information • It should be easy to follow such as in an outline format • Come right to the point • Create high contrast between the background and the text • Use color wisely • The slides do something (animation/transitions)

13. Creating aBasic Presentation • Start your presentation program. • Create a New Presentation. • Apply a template design that relates to the purpose of the presentation.

14. Title bar Menu bar Toolbar Placeholders Status bar/Application bar View buttons/tabs Drawing toolbar Outline Page (PowerPoint) Notes page (PowerPoint) Minimize, Maximize/Restore, Close buttons Explore the different tools Choose design layout Add text to the slide Add additional slides Add text and graphics Add transition effects Add animation to slides Check spelling/grammar View slides in a slide show Identify the following parts of the presentation window.

15. Creating aBasic Presentation • Move the mouse pointer over each Toolbar button to display its pop up name. • Select a slide view that displays an individual slide. • Create slides using relevant slide layouts provided by your software. • Check your spelling and grammar. • Return to your first slide. • Change the slide view to display all the slides in miniature.

16. Enhancing aBasic Presentation • Inserting a graphic. • Create a new slide and select a slide layout that contains a clip art placeholder. • Insert relevant clip art or a file from a downloaded file from a disk/hard disk drive. • Creating a chart. • Create a new slide and select a slide layout that contains a chart placeholder. • Select the type of chart relevant to your presentation/data. • Organizational chart • Line, Bar, Pie Chart/Graph, etc. • Enter data to create the chart.

17. Enhancing aBasic Presentation • Inserting a sound file. • Sound can be added in several ways. • To run continuous during the presentation. • To run during an object/text animation. • To run during an object/text hyperlink.

18. Enhancing aBasic Presentation • Inserting Slide Transitions and Animations. • Explore the different transition effects and speeds. • Explore the different animation effects for text and objects. • Apply a transition effect for bulleted text • Apply a different transition effect for objects/graphics • Explore the different orders of animation • Apply the animation of a graphic before the text • Add a different sound effect to graphics

19. Saving a Presentation • Save the presentation

20. Printing a Presentation • Print the presentation • Explore different printing options • Slides • 1 per page, 6 per page, etc. • Outline view • Handouts • Note Pages

21. Tips for Delivering a Presentation • Plan • Know the purpose of your presentation • plan your content • know your audience • Prepare • Have an attention-getting opener • Be positive • Develop a memorable closing • Outline your main points • Helps you stay focused

22. Tips for Delivering a Presentation • Talking • Don’t talk too slow or too fast • Watch your audience and take your cue from them • Present • Dress professionally (proper business attire) • Make eye contact, be natural and sincere • Involve your audience • Questions • Be sure to leave time at the end of your presentation to answer questions

23. Presenting a Presentation • Explore different slide show options • Manual Slide Advancement • Automatic Slide Advancement • Set up needed equipment • Always do a test run • Distribute handouts or notes pages if needed • Take a deep breath and BEGIN!