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Vendor Invoicing

Vendor Invoicing. MyFloridaMarketPlace supports electronic invoice reconciliation within Ariba Buyer (purchase order, receipt, and invoice are needed for payment process) Exception cases occur when the invoice and purchase order cannot be reconciled

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Vendor Invoicing

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  1. Vendor Invoicing • MyFloridaMarketPlace supports electronic invoice reconciliation within Ariba Buyer (purchase order, receipt, and invoice are needed for payment process) • Exception cases occur when the invoice and purchase order cannot be reconciled • Purchase Order Flip - Vendor can select purchase order upon receipt and use the line items from the purchase order to create an invoice and submit electronically

  2. Vendor Invoicing • Electronic Invoice “Flipping” • The process by which the vendor looks up a Purchase Order and “flips” it into an Invoice to send to the Agency Account Manager, electronically • An Optional Tool for Vendors to improve their Invoicing processes • Can be done at anytime, from almost any computer • Powered through the Ariba Supplier Network (ASN) • By registering for MyFloridaMarketPlace, all state term contract vendors will use the ASN for receiving purchase orders and sending invoices • You will login with your username and password (your user name and password will be emailed to you automatically)

  3. Login to Ariba Network • Login- Enter your username and password that you created during vendor registration. EXAMPLE

  4. Go to Inbox • Review– Review important information to all vendors. • Inbox – Click on the Inbox link to review new messages EXAMPLE

  5. Review Purchase Orders • Review– Look at the orders sent to you by MyFloridaMarketPlace buyers • Inbox – Select an Order by clicking on the Order number EXAMPLE

  6. Review Order Detail • Review– Confirm the PO information is correct. • Generate Invoice – Click the Generate Invoice link to create invoice EXAMPLE

  7. Pick Invoice Type • Select – Click the Standard Invoice Link EXAMPLE

  8. Quick Entry Form • Complete Form – Enter your Invoice Number and any other pertinent information. Invoice number is the only required field. • Click Review – Click the Review button to see the completed invoice. • Invoice number is the number used by your internal AR/AP system. • This is how you connect your internal record with your MyFloridaMarketPlace invoice EXAMPLE

  9. Quick Entry Form • Confirm – Review the invoice to confirm all information is correct • Submit – Click the Submit button to send this to the Agency Account Manager. You can also edit the information on the screen or cancel the invoice EXAMPLE

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