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SAR Enterprises

SAR Enterprises. Syed Ahmed Abdullah Alsubaiei Ramakrishna G. Agenda. Business Need Requirements System Architecture DFDs. Business Need.

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SAR Enterprises

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  1. SAR Enterprises Syed Ahmed Abdullah Alsubaiei Ramakrishna G

  2. Agenda • Business Need • Requirements • System Architecture • DFDs

  3. Business Need • The overall purpose of the project is the implementation of an Enterprise Content Management solution to meet the shift from a paper based to an electronic record-keeping environment. • SAR has papers records since 1990 which includes documents related to Accounting, Construction drawings & diagrams, Environment, Health & Safety, Human Resources, Legal, Marketing, Payroll, Technology development. • Company has decided to implement EMC Documentum as their ECRM and purchased required softwares and licenses already.

  4. Business Requirement • Manage the large quantity of computer based information stored in personal computers, email boxes and network servers in accordance with compliance requirements • Provide company-wide access to documents (with appropriate security) • Centralized Electronic Archives - integrated approach for the capture, maintenance, storage, access, disposition and preservation of electronic records • A framework that can be used across the company • Scan certain physical records (such as civil drawings & diagrams and legal documents) • Assign Retention to every object in the system.

  5. Functional Requirements • Reporting - The system shall maintain a full history of modifications to a record (active, inactive, retired) for reporting purposes. The full history shall retain all record properties fields and their values • Versioning - The system shall maintain and display a versioning system (display version) that follows the business model for versioning a document. • Search - The system shall provide the ability to search for records based on the absence or presence of an association to another record of a specific record type.

  6. System Architecture

  7. Context Diagram • High Level System Functionality • 3 Roles (External Entities) • Users • Record Admin • Contractors

  8. Context Diagram

  9. Level 0 • 6 Processes • Login Synchronization • Scan to Repository • Assign Retention • Generate Reports • Assign Versions • Search Content/Metadata • 3 Data Stores • LDAP – User Credentials • SQL_DM – SQL Server 2005 SP2 Db • Repository – Single global docbase

  10. Level 0 DFD

  11. Level 1 Process 2 • 5 Processes • 2 External Entities • 4 Data Stores • SQL_DM (dbo.dm_prepdoc) • Repository • SQL_DM (dbo.dm_scan) • SQL_DM (dbo.dm_load)

  12. Level 1 Process 2 DFD

  13. Level 1 Process 3 • 4 Processes • 1 External Entity • 1 Data Stores • Repository (dctm)

  14. Level 1 Process 3 DFD

  15. Level 2 Process 2.2 • 3 Processes • 1 External Entity • 2 Data Stores • SQL_DM (dbo.dm_worksheet) • Repository

  16. Level 2 Process 2.2 DFD

  17. We are done! • Questions? • Suggestion??

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