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e- Granthalaya A Digital Agenda for Library Automation and Networking

e- Granthalaya A Digital Agenda for Library Automation and Networking. http://egranthalaya.nic.in. Ram Kumar Matoria Technical Director Library & Information Services Division NATIONAL INFORMATICS CENTRE A-Block, CGO Complex, Lodhi Road, New Delhi – 110 003 Ph. 011- 24305487

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e- Granthalaya A Digital Agenda for Library Automation and Networking

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  1. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Ram Kumar Matoria • Technical Director • Library & Information Services Division • NATIONAL INFORMATICS CENTRE • A-Block, CGO Complex, Lodhi Road, • New Delhi – 110 003 • Ph. 011- 24305487 • M=09968658570 • Email: rkmatoria@nic.in R K Matoria

  2. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Main activities in the Library • Documents/Information Acquisition • Documents/Information Processing • Document/Information Delivery • Overall Management of Man, Documents, Assets • Library Computerization R K Matoria

  3. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • What is Library Automation? • Library automation is the general term for information and communications technologies (ICT) that are used to replace manual systems in the library • The use of automatic machines or processing devices in libraries. The automation may be applied to library administrative activities, office procedures, and delivery of library services to users.  R K Matoria

  4. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Why Library Automation? • For Better Management • Documents/Information Acquisition • Manpower / Physical assets • Increased Operational Efficiency • Improve the Quality and Effectiveness of Services • Online User services • Removal of repetitive jobs • Increase Resource Sharing • Quick delivery of services • Wide access of information R K Matoria

  5. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • How successful we are? • Since last three decades libraries are making efforts to automate their in-house activities, functions and services • Only few libraries are fully automated (10%) • Many libraries are partially automated (10%) • Large number of libraries not started this (80%) R K Matoria

  6. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Why we failed? • No Proper Planning/Support from Govt. • Lacking of willingness among Library staff • No-supportive attitude of top management • Inadequate funding • Costly Hardware • Costly Library Software • Data entry headache • Maintenance Problems • Never Ending Process R K Matoria

  7. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • History of Library Automation • First Generation • Little integration between modules • Mainly Circulation & Cataloguing • Specific to Hardware & O • Dos Based Environment • Use File System Storage • Second Generation • Various Platforms (UNIX/DOS) • Functions are Command Driven & Menu based • Use Dbase/FoxBase Solutions for data Storage R K Matoria

  8. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • History of Library Automation • Third Generation • Fully Integrated Modules • Use of RDBMS as Back –end Solutions • GUI Interface separated from database • Fourth Generation • Client / Server Architecture • Access to Other Server Over Networks • Allows To access Multiple Sources • Web- based Solutions R K Matoria

  9. e-GranthalayaA Digital Agenda for Library Automation and Networking Library Management Systems • A library management system, also known as an automated library system is software that has been developed to handle basic housekeeping functions of a library. • Single function. • Integrated • Realizing the important role that the library management system will play in planning and implementing library automation projects, it is necessary to educate ourselves and know more about these systems R K Matoria

  10. e-GranthalayaA Digital Agenda for Library Automation and Networking • General Features of ILMS • Functional modules • – basic modules - cataloging, OPAC and circulation - • -- Add on- acquisition, serial control, interlibrary loan (ILL), and Web OPAC • Operating systems • -- Windows / Linux • Database systems • - Oracle, Informix, MS SQL, MS Access, Proprietary, etc… • Network architecture • – client-server architecture that uses TCP-IP to communicate across networks (LANs and WANs) /Local/LAN • User interface • – graphical user interface (GUI) is the norm for current systems because users find it easier to work with and it allows a wide range of tasks to be accomplished with a click of a mouse (Desktop Based Application/ Web Based application) • Library automation standards • – library industry standards such as AACR2/MARC/Z39.50/ISO: 2709/MARCXML/RFID Standard R K Matoria

  11. e-GranthalayaA Digital Agenda for Library Automation and Networking • Implementation Plan • Training • Data Entry • Sheet Preparation • Data Key-in • Source (Books / Catalog, etc) • Quality Check • Feedback R K Matoria

  12. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Availability of Library Automation Software • In-hose design • Needs expertise, time, resources, etc • Commercial Software (Costly) • LibSys, ManLib, etc. etc. • Free Software • e-Granthalaya Software from NIC • KOHA • New GenLib R K Matoria

  13. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Libraries in India (No official Census) • National Libraries7 • Public Libraries 54000 • S &T Libraries 1200 • Social Science Libraries 450 • Government Libraries 800 • Humanities Libraries 500 • Academic Libraries – • School / Colleges Libraries 100000+ • University Libraries 370 • Pvt Libraries 5000 R K Matoria

  14. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Library Automation Software in India In-house software - 2000 Libraries . LibSys – 2000 Libraries . Alice – 300 Libraries . SOUL – 3000 Libraries . Slim – 50 Libraries KOHA 2000 Libraries . e-Granthalaya 3200 Libraries . VTLS – 10 Libraries . Others – 100 Libraries R K Matoria

  15. Automation & Networking- Components http://egranthalaya.nic.in • Hardware • Software • LAN/Networking • Library Management Software • Training • Data Entry • Home Page Design • Hosting • Support/Migration/Up-dation

  16. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • What is e-Granthalaya? • Library management Software • Useful for automation of In-house activities • Useful for automation of user services • Networking of ‘Cluster of Libraries’ possible • A-Z functions of the Library can be automated • Local/LAN/WAN based Data Entry Solution R K Matoria

  17. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Features • Well Integrated Modules • No Duplicate Entry • User-Friendly data entry forms • Single/Common/Centralized Database for Cluster of Libraries(main /Branches) • Common Search Interface for cluster of libraries (Web OPAC) R K Matoria

  18. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Features ….contd.. • Automatic deployment from NIC server to Client PCs (zero touch deployment) • Automatic up-dation of Client Software (Data entry program) • Multi-Lingual / UNICODE Compliant database supports 10 Indian scripts / 15 Regional languages • Copy Status display in real-time R K Matoria

  19. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Features ….contd.. • Member-Specific data accessible over Internet/ Intranet • Member dues/ fine/due date/ circulation transactions made available over Intranet/Internet • CAS/SDI generated automatically in Real Time on just single click • Exhaustive Web OPAC Interface • Single form used for Circulation of all kinds of Reading materials (books, bound journals/loose issues) • Barcode/RFID/Smart Card Integration for Circulation • Parent-Child relationships in Catalog/Copies records • Exhaustive Library Statistics Report R K Matoria

  20. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Features ….contd.. • Automatic Scheduling of coming loose issues of journals • Editing of any records possible – no locking of records • Search of Circulation Transactions from every angle • Email Integration • Printing of Bar Code labels built-in • Digital Libraries Integration(Micro-Docs) built-in • Generate Library Bulletin R K Matoria

  21. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Features ….contd.. • News Clipping Manager built-in • Download Records from other libraries/Internet • Export records to CSV Files, MARC21, MARC XML, ISO 2709, Excel, and MS Access File • Exhaustive Reports Service • Digital Repository of Full-Text articles, News and Books chapters • Search Z39.50 Servers from Internet R K Matoria

  22. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Modules (Data Entry Program) • Admin • Acquisition • Cataloging • Circulation • Serials • Micro Documents Manager • Budgets • Search • Web OPAC (Internet based Search Module) R K Matoria

  23. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Distribution/Costing Policy • Software Provided at zero cost to the Libraries. • Training/support/up-gradation – Free • Hosting of individual database/web site free for Govt. Libraries • Hosting of Catalogs in NIC Server in a shared database – building of Union Catalogs. – FREE • A Home Page to each member Library - FREE R K Matoria

  24. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Change/Up-gradation Policy • On the basis of feedback from existing users • On change in the technology / new platform /Development environment, etc • We regularly upgrading software to cater the needs of all kinds of libraries in India • We inform to the users and migrate their existing version to the new version • Updates are available at http://egranthalaya.nic.in • Union Catalog Available at http://www.eGLibNet.Gov.in R K Matoria

  25. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Versions and releases • 2003 - Ver.1.0 (Public Libraries Edition) • 2005 - Ver.2.0 (Govt. Libraries Edition) • 2007 - Ver. 3.0 (Network Edition) – Rel. 23 • Local/LAN Database Connectivity • Remote/WAN Database Connectivity • 2015 – Ver. 4.0 (Enterprise Edition) – Web Based R K Matoria

  26. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • New Features in Ver.4.0 • Based on .NET 4.0 • ASP.NET Application • Web based / Cloud Ready Application hosted in NIC for Govt libraries • Enterprise Edition with a Centralized Database for all the libraries under one Department • Built-in APIs for External Services like Google/Amazon/LOC • Crystal Reports in pdf/doc/html format • Integration with Postgresql – an open source DBMS • Integration with MS SQL Server R K Matoria

  27. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Implementation of eG3 • Option 1 (Paid Project) • Turnkey Solution from NIC/NICSI for the following:- • On-site Installation and setup • 100 Records Sample Data Entry of books / members • 3-Days On-Site Training • One Month On-Site Support • Data Entry, Data Migration • Manpower Deployment • Option 2 • Get CD of Software from NIC – implement /run/maintain your self • Get Online support from NIC, Attend NIC Training at your cost. R K Matoria

  28. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Support from NIC • Email • Phone • VC in NIC Centre • TeamViewer/Ammyy • NICSI Paid Services • Data Entry (Basic/Advance/With PC/Without PC) • On-site Training, Installation, 1 Month Support, 100 Records Sample Data Entry • Data Migration • Manpower Deployment • Web Site Design/Hosting R K Matoria

  29. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Components (eG3) • Front End (Data entry) Program (Windows Forms) • Installed on Each Client PCs • Back End (Database) – MS SQL Server 2005 • Installed on Server Pc • Search Interface (Web OPAC) – Web Forms • Installed on Server Pc • GranthService (Web Services) for Remote DB Connectivity • Installed on Server PC R K Matoria

  30. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Implementation Mode • Stand – Alone Mode • All components in single PC (Windows XP/Vista/Win 7 with SQL Server 2005/2008 Express Ed) • Client/Server Mode • Local/LAN Based Implementation • Data Entry Program in all Client PCs (Windows XP/Vista/7) • Database/WebOPAC in Server PC (Windows XP/vista/7/Server 2003/2008 with SQL Server 2005/2008 Express or Standard Ed) • Remote/WAN Based Implementation • Data Entry Program in Remote Client PCs (Windows XP/Vista/7) • Database/GranthService/WebOPAC in Centralized Server PC (Windows Server 2003/2008 With SQL Server 2005/2008 Standard /Enterprise Ed) R K Matoria

  31. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • System Requirements • FOR Client/Server Mode:- • One Server PC With Min 4GB RAM • Windows Server 2003/2008/2012 (OS) • MS SQL server 2005 /2008/R2/2012(Standard Edition) • Client PCs • P IV with Standard Confiuration, Min 2GB RAM • LAN Connectivity • Windows XP/Vista /Win 7/8 • For Stand-Alone –Win XP/Vista/Win 7/8/Win Server R K Matoria

  32. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Users of Software • Govt Libraries (Ministries/Deptts) • Police Libraries (102) • NVS (500 + schools) • KVS (Kendriya vidayalayas) = 1000 • Public Libraries • Industrial Libraries • NGO Libraries • University Libraries • Pvt Institute Libraries • Schools/Colleges Libraries R K Matoria

  33. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Installation of e-Granthalaya (3.0) • Run SQL Server 2005 Setup from CD on Server PC • Run Client Program Setup from CD on each Client PCs • Make Database Connectivity from all Clients PCs • Install eG3 OPAC on Server PC R K Matoria

  34. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Standards Implemented • UNICODE Compliant Database • Multi-Lingual Interface • AACR2 Compliant cataloging • MARC21 Fields incorporated • Export to CSV/Excel/MS ACCESS Files • Export to MARC21/MARCXML/ISO 2709 Format • Z39.50 Client Search • Download Catalog Records from Internet • BarCode Integrated • Smart Card Integrated R K Matoria

  35. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Future Developments • Developing APIs for Integration of Union Catalog of Libraries to search from any web site (http://www.eGLibNet.Gov.in ) • More data elements to be added • Download of Image from Internet • SIP Interface for RFID Integration • Software and Database will be hosted in NIC for all in Cloud Computing environment. • Simplified Workflow • Customized Fields Selection for data entry • Customized Reports • Built-in e-Books Reader • Ver. 4.0 (Web Based Enterprise Ed) - 2015 R K Matoria

  36. Browser based End User Interface for Web OPAC E-G3: Cluster Implementation with LAN Based Database Hosting Main Library + N number of Branch Libraries Internet/ Intranet Assumptions: LAN/Net Connectivity Library 2 Common Components of e-Granthalaya on Server PC (Windows Server 2003/2008) eG3 Client Program on each Client PC .NET 2.0 Security Web OPAC Interface (ASP.NET) LAN Based Database Connectivity Smart Client based Library Staff Interface for Database Updation Library 1 eG3 Client Program on each Client PC MS SQL Server 2005/2008 Database R K Matoria

  37. Library Cluster – Automation + Networking – Remote database E-G3: Architecture Assumptions: Net Connectivity Browser based End User Interface for Web OPAC (Union Catalg) Library A Library D HTTP HTTP INTERNET CONNECTIVITY (HTTP) INTERNET CONNECTIVITY (HTTP) HTTP Server PC Library B Library E MS SQL Server 2005/2008 Database (Centralized Database) GranthService (HTTP) HTTP HTTP Web OPAC (ASP.NET 2.0) Library C Library F Server Security HTTP HTTP R K Matoria

  38. E-Granthalaya Roadmap 2003 2005 2007 2015 E-Granthalaya 4.0 Web-Based Edition ILMS + Networking + Cluster of Libraries Digital Library Union Catalog E-Granthalaya 3.0 Network Ed ILMS + Networking + Cluster of Libraries +Digital Library E-Granthalaya 1.0 Public Libraries Ed ILMS E-Granthalaya 2.0 Govt. Libraries Ed ILMS + Central/Branch Libraries Networking

  39. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in After Training Jobs: • Install / Setup Software • Data Entry of Books • Data Entry of Membership Records • Circulation • Serials Control • Creation of Digital Repository • Online News Clipping Service • Web OPAC Access R K Matoria

  40. e-GranthalayaA Digital Agenda for Library Automation and Networking(e-Granthalaya Based Services) http://egranthalaya.nic.in Digital Repository Online News Clippings Online Catalogs • Housekeeping Operations • Acquisition • Cataloguing • Circulation • News Clips • Micro-Docs • Serials • Search Recent Additions/SDI e-Granthalaya Current Articles Member Accounts Union Catalogs

  41. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in Our Motto “Serving to the Un-Served” R K Matoria

  42. e-GranthalayaA Digital Agenda for Library Automation and Networking http://egranthalaya.nic.in • Thanks………. R K Matoria

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