The Fellowship Application Process

1. The Fellowship Application Process Linda Parker AIITT Research Office 02 July 2009

2. Outline • Strategy Research Managers - faculties • Application Support • InfoEd Proposal Development • development/FEC/price/approvals • fellowship applications - internal approval process • application submission • justification of resources • Post award management • Timing

3. Faculty of Engineering Jane Williams jswilliams@imperial.ac.uk www.imperial.ac.uk/engineering/ research Faculty of Natural Sciences Rebecca Wilson r.wilson@imperial.ac.uk www.imperial.ac.uk/naturalsciences/ research Faculty of Medicine Lindsey Houseman l.houseman@imperial.ac.uk www.imperial.ac.uk/medicine/research Imperial College Business School David Wilson david.wilson@imperial.ac.uk www.imperial.ac.uk/business-school/research Strategy Research Managers - faculties

4. FoM - Strategic Theme Leaders

5. Application support • Departmental / Divisional Administration (DA) or Departmental Operating Manager (DOM) • Research Services (RS) • FoM • 3 teams based at St Mary's, Hammersmith and South Kensington with responsibility for 8 medical divisions • FoE and BS • 1 team based at South Kensington with responsibility for 10 departments and the Imperial College Business School • FoNS • 1 team based at South Kensington with responsibility for the 10 departments / divisions in the faculty + Institutes • Research Office • support for Research Services – procedures, policies and systems

6. InfoEd Proposal Development • Imperial’s grant application tool • all funders, all research applications • Full Economic Costing (FEC) • concept of cost and price • www.imperial.ac.uk/researchservices/fecandgrants/fec • Only tool for internal approval • Precedes submission to funder

7. Full Economic Cost v price • FEC calculates the actual cost of all resources necessary to undertake that project • All applications (including fellowships) must be costed using FEC methodology for all funders • Price • what the funder is willing to pay and what the College is willing to accept • can be = < or > than the FEC • aim for cost recovery • established in collaboration with DA / DOM and RS

8. Example – FEC budget

9. Example - price

10. Fellowship application – process and internal approval

11. Funders’ online application systems

12. Justification of resources • One side of A4 required by • AHRC, BBSRC, EPSRC, ESRC, NERC • Free text for MRC • ‘summary of resources’ page on EAA • Not currently required separately by STFC • include in ‘case for support’ • Must follow each funder’s requirements exactly

13. Post award management • Fellow • comply with funder’s terms and conditions • DA / DOM • award and project administration • Research Services • set up award, project and budget on Oracle Grants • account reconciliation • claims • closure

14. Clinical fellowships • On receipt of the award (eg Wellcome Trust, MRC, BHF) the fellow must have: • an honorary contract with local NHS Trust (to enable work with NHS patients and facilities) • a contract with Imperial College

15. Timing • It’s never too early to start! • alert department / division • Research Services • Keep RS in the loop • terms and conditions • checking • approval • Minimum five working days before the funder’s deadline

16. Finally . . . . • Allow enough time • Remember there may be funder restrictions on the number of applications from any single institution • Tailor your application to the funder’s requirements – one size does not fit all! • InfoEd Proposal Development • training - www.imperial.ac.uk/staffdevelopment/workshops/prof_dev/infoed_2 • development • cost / price • approval • Follow FEC rules • Involve your DA / DOM and RS