MAERS 2.0 Phase II Training

1. MAERS 2.0Phase II Training

2. MAERS 2.0 Housekeeping • Sign-in • Breaks • Lunch • Materials • Evaluation 2

3. MAERS 2.0 Please be respectful! Take side conversations out of the room. 3

4. MAERS 2.0 Please turn your cell phone off or to silent mode. If you need to make / take a call, please leave the room! 4

5. MAERS 2.0 This system has to meet the needs of many constituents, including: USDOE, WDA, Adult Education and Local Programs. Given this, many compromises on features were required to meet the critical needs of all. Unfortunately, no one system can meet every need of every constituent member and thus is the essence of compromise. 5

6. MAERS 2.0 • Time, the critical factor today: • We need to focus on System Questions only. • Please use the Question Cards provided and turn them in at breaks/lunch/end of the day. • We will defer specific program questions to the Adult Education Staff • Time allowing, the Adult Education Staff will address these program questions 6

7. MAERS 2.0 • Specific program questions typically start with… • “I have this student…” • “At my agency…” • “In our program we…” 7

8. MAERS 2.0 Major Changes 8

9. Major Changes Overview System Notices Page User Interface Single Registration Goal Tracking Funding Source Tracking 9

10. Major Changes Overview Assessment Class Enrollment Data Monthly Attendance Roll Forward Header Buttons Changed Record Operation Buttons 10

11. Major Changes System Notice Page This page will display changes, updates and other important information 11

12. Major Changes User Interface: Tabs Radio Buttons Check Boxes Participant Navigation Fonts Screen Colors Links 12

13. Major Changes Single Registration In MAERS 1.0 – We have one or more Programs of Enrollment Each Enrollment required the repeat of Name, Address and demographic data Each Enrollment tracked a separate services—ABE, ESL, GED, HSD, etc. In 2.0, a single registration can enroll a Participant into one or more classes. 13

14. Major Changes The Single Registration-- Eliminates duplicate address, demographic and other data collection by having only one Registration for the program year. Tracks Instructional Areas (formerly Programs of Enrollment) back to the Single Registration Tracks services (Classes) back to the single registration It will reduce duplicates in the system because a new enrollment is not required for another service—i.e. an ABE enrollment followed by a GED enrollment 14

15. Major Changes Goal Tracking Dynamic Selection of the Default Goals Short & Long Term Goals Multiple Goals Secondary Goals – “Reduction in the Receipt of Public Assistance: is 2011-12 data. “Left Public Assistance” is 2010-11 data. 15

16. Major Changes Funding Source Tracking Track funds by Program Year A Funding Source = A Fiscal Agent, Fund Type and Amount Amount of Funds (Enter zero for 2011-12) Funding Source Selections are found on: Registration Screen Class Setup Screen 16

17. Major Changes Assessment Tracking Up to two Assessments per Registration One for ABE/ASE One for ESL TABE(9-10) is tracked as TABE 9 and TABE 10 Tracks hours between Pre & Post Tests Post Test Hours Waiver GAIN is new for 2011-12 17

18. Major Changes Class Enrollment Data Description Begin, End & Cutoff Dates Class Schedule Class Roster Tracks Number of Open Seats Enroll by Group or Individual 18

19. Major Changes Monthly Attendance Attendance Hours aggregated by Month Regular and Proxy hours Make Up Hours Total hours by Class Total hours for all Classes Enter hours by Group or Individual Can Update hours during or after each Month 19

20. Major Changes Roll Forward Makes a copy of the current program year’s Class Functions data and copies it into the next program year What gets copied? Instructors Courses Locations Class Set Up 20

21. Major Changes Header Button Changes – Participants 21

22. Major Changes Header Button Changes – Provider Admin 22

23. Major Changes Header Button Changes – Reports 23

24. Major Changes Header Button Changes – Special Functions 24

25. Major Changes Changed Record Operation Buttons Ignore is now “Reset Form” Clear is now “Cancel” 25

26. MAERS 2.0 We need to waive the caution flag here! Many changes have been made but some need finishing and others are yet to come! 26

27. Still Under Construction Reports Conversion of Old Creation of New Roll Forward Function Consistency & Continuity Data Item Names Screen Spacing Links & Buttons 27

28. MAERS 2.0Sequence of Activities 28

29. Sequence of Activities 1. Instructors 2. Locations 3. Courses 4. Class Setup 5. Registration 6. Pre Test 7. Class Enrollment 8. Monthly Attendance 9. Post Test 10. Outcome 11. Follow Up 12. Roll Forward 29

30. The Two Sides of MAERS 2.0 30

31. Two Sides of MAERS Class Functions Participant Functions 31

32. Class Functions MAERS 2.0 32

33. Class Functions Instructors Locations Courses Class Setup 33

34. Class Functions must be done before you can enter Participants! 34

35. Legacy Records: • Makes your 2010-11 data work in MAERS 2.0 • Will only be in your 2010-11 data and prior 35

36. Instructors 36

37. Instructors 37

38. Instructors 38

39. 2010-11 Legacy Instructor 39

40. 2010-11 Legacy Instructor 40

41. 2011-12 Instructor Example 41

42. 42

43. Locations 43

44. Locations 44

45. Locations 45

46. 2010-11 Legacy Location 46

47. 2010-11 Legacy Location 47

48. 2011-12 Location Example 48

49. 49

50. Courses 50