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Demystifying Project Stewardship

Learn about project steward responsibilities, life cycles, best practices, and exit strategies in partnership projects. Find resources and explore types of projects and partner groups.

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Demystifying Project Stewardship

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  1. Demystifying Project Stewardship Asha Seattle www.ashanet.org/seattle Asha Seattle

  2. content • What is a partner / project • Types of projects (category, recur/one/sac/other chapter) • Project life cycle • Steward responsibilities • Spirit • Processes (webpage, funds, site visits, annual updates/reports, presentations) • Best practices • Exit strategy • Asha wide yahoogroups • Resources

  3. Working with Partner Groups  Form close partnerships with partner groups in India. A partner group is a grass-root non-government organization (NGO)  Provide assistance to them – financial, networking, material, technological, etc  Seek them out in rural & economically underprivileged urban areas  Learn and disseminate information Asha Seattle

  4. Education Schools Child Homes Vocational training Community Based Intervention Community Awareness Program Working With the Government Resource Centers Fellowships One time/Infrastructure Other Types of Partner Groups/Projects Formal Alternative Pre-primary Non Formal Formal Residential Tuition Centers Disabilities Special Needs Asha Seattle

  5. Some Types of Projects Support A Child (SAC):each child is matched with a donor – 5-6 projects Donor specific:support is conditional on donors contribution – has to fall within Asha’s charter Shared projects:monitoring is shared with other chapters Asha Seattle

  6. Life Cycle of a Project(pre approval)  Proposal comes to us  We check if it has been visited by an Asha volunteer  If it looks interesting some volunteer(s) take it up & corresponds with the group  Proposal is brought to a meeting, discussed few times & then voted Asha Seattle

  7. What a Project Steward does(post approval initial set up)  Creates a website for the new project/partner group  Adds info to asha seattle yahoogroups databases with funding details  Enters check requests as needed and ensures that funds are sent to the group Asha Seattle

  8. What a Project Steward does(for ongoing projects…)  Coordinates check sending twice a year with chapter project coordinator  Annually ensures • At least one visit to the group • Update from the group • Discussion of the project at a meeting  Posts all reports on the web Asha Seattle

  9. Best Practices  Partnering – 2 way process (Equal Relationship) • Timely fund disbursement, tracking project funding and receipts • Annual project updates, webpage maintenance and regular project presentation  Regular Communication with project • Visiting the partner group • Researching & understanding the social context of partner group’s work  Spirit & Commitment Asha Seattle

  10. Exit Strategy • Project becomes self-sustainable • Funded project requirements are successfully completed • Project not meeting goals and/or receiving unfavorable site-visit reports - steward brings proposal to drop project to meeting

  11. Asha Wide Focus Groups  Asha Learning  Asha Special  Asha Sanctuary  Asha Tribal  Asha Health Care  Asha Computers  & many others Join corresponding yahoo group(s) to learn & participate Asha Seattle

  12. Resources • Goto: http://data.ashanet.org/datastore/ • User / password = guest / guest • -> Chapters -> Seattle -> Volunteer Resources-> Best practices - ProjectStewardBestPractices.doc Performing project webpage updates - WebpageUpdateHelp.doc • Demo on how to use the Asha-wide projects database -http://www.ashanet.org/austin/resources/projectsdB.ppt • Yahoo Databases used for Seattle chapter projects (project address, check requests, volunteer info, annual project presentation schedule etc.) - http://groups.yahoo.com/group/asha-seattle/database • Project related/logistics questions email: asha-seattle-project-coordinators@yahoogroups.com • Funds transfer logistics/finance issues email: asha-seattle-treasurers@yahoogroups.com • Project website example – http://www.ashanet.org/projects/project-view.php?p=318 • Annual updates from the partner group • Site visit reports from Asha volunteers Questions? Ask your project team!  Asha Seattle

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