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Local Arrangements Report for ACL 2007 Conference in Prague

This report summarizes the local arrangements and coordination for the ACL 2007 conference held in Prague, Czech Republic. Key roles included local chair Eva Hajičová, coordination by Jan Hajič, and arrangements led by Anna Kotěšovcová. Highlights include registration statistics, logistics, publicity efforts, and on-site management. The report outlines experiences, challenges, and lessons learned from the event, emphasizing the importance of early registration and effective communication with external chairs. Special thanks are given to volunteer teams and previous organizers.

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Local Arrangements Report for ACL 2007 Conference in Prague

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  1. ACL 2007Local Arrangements Report Eva Hajičová Institute of Formal and Applied Linguistics School of Computer Science Faculty of Mathematics and Physics Charles University, Prague Czech Republic ACL 2007 Exec Meeting

  2. Registration Statistics ACL 2007 Exec Meeting

  3. Local staff • Local Chair (Eva Hajičová) • Local Coordination (Jan Hajič) • Local Arrangements Chair (Anna Kotěšovcová) • Priscilla’s assistant (Dan Zeman) • 3 for publicity: Handbook, Local Info, Infocards • 2 for badge: Design&Shirts&Volunteers&Production • 1 for on-site info (signs, boards, …) • 2 for exhibits (books, sponsors) ACL 2007 Exec Meeting

  4. Local staff (cont.) • Posters and demos • 2 webmasters • Graphics • Technical equipment, internet • 2 for logistics • Demo arrangements • Student volunteers coordinator (40+) • Plus occasional helpers ACL 2007 Exec Meeting

  5. Local Experience for Future • Size and scope: • Good: attached conferences -> bring participants • Bad: the schedule becomes too complex and diverse to handle • Cooperation with “outside” chairs: • Use info in the Newletters & website • Lessons to learn: Registration should open as soon as possible! Unnecessary last minute requirements: Extra rooms, lunches, dinners for WS, posters … Only few publishers (as exhibitors)- why? • THANKS to the organizers of ACL 2006 in Sydney! • THANKS to all chairs appointed by ACL-Exec • THANKS to Priscilla • Additional value for LOC: team-building ACL 2007 Exec Meeting

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