Message Preparation STGCS Mark Vandervort Senior Enlisted Advisor, Navy EO Office June 8, 2010

1. Message Preparation STGCS Mark Vandervort Senior Enlisted Advisor, Navy EO Office June 8, 2010

2. OVERVIEW • References • Types of OPREPs • Reporting Timelines • OPREP Format • Common Discrepancies • Navy EO Office

3. REFERENCES • OPNAVINST F3100.6J • Special Incident Reporting Procedures • OPNAVINST 5354.1F • Navy Equal Opportunity (EO) Policy

4. TYPES OF OPREPS • OPREP-3 Navy Blue • OPREP-3 Navy Unit SITREP • * Used to report any personnel incident that could attract high level Navy interest (B-1)

5. REPORTING TIMELINES • OPREP-3 Navy Blue • Voice report to MOC, NOC, or NMCC within 5 minutes (CH 2 and table 2-2) • Record Message Report within 60 min (2-1) • Voice report to appropriate CNO (N1) POC within 24 hrs (B-3) • * Initial reports not required to be complete; emphasis on immediacy rather than content (2-1)

6. (CONT) REPORTING TIMELINES • OPREP-3 Navy Unit SITREP • Voice report to command’s ISIC, if required • Record Message Report within 60 min (2-1) • Voice report to appropriate CNO (N1) POC within 24 hrs (B-4) • * CNO (N1) POC’s are listed on page B-4

7. OPREP FORMAT • Report using your units administrative title (2-12) • Action/Information addressees should utilize those listed in the Plain Language Address Directory (2-12) • Examples located in CH 4 and 5 • * COMNAVPERSCOM MILLINGTON TN//PERS-6/PERS-670// (B-7)

8. (CONT) OPREP FORMAT • Type of message (INIT, FOLUP, CORR, FINAL) placed in the third field of the TIMELOC set (2-8) • Serial number should be placed in third field of the MSGID set (2-11) • Serialize in sequence by incident within calendar year • FOLUP will be assigned sequential letter suffixes (2-11) • 001 (first incident at the command for the calendar year) • 001A, 001B, etc. (FOLUP messages) (2-11)

9. (CONT) OPREP FORMAT • Body Includes (Appendix B) • Incident type (SH/DISC) • If DISC, specify type (race, gender, religious preference, ethnicity, national origin) • Date of Incident • Time of Incident • Location of Incident

10. (CONT) OPREP FORMAT • Suspect(s)/Alleged Offender(s) Info • Rank, gender, age, race • If multiple list each one vice VAR/MULT • Weapon • Alcohol/Drug

11. (CONT) OPREP FORMAT • Victim(s)/Complainant(s) Info • Rank, gender, age, race • If multiple list each one vice VAR/MULT • NAVCRIMINVSERV notified/involvement • Articulate if they are investigating or deferring to command investigation • Installation Family Advocacy Representative Notified • Yes, No, N/A

12. (CONT) OPREP FORMAT • Summary/Brief Description of Incident • Description of incident • Alleged offender(s) relationship to the complainant(s) • Date investigation started/completed • Outcome of investigation (SUB/UNSUB) • Corrective action taken • Advocates assigned • Method used to submit complaint

13. (CONT) OPREP FORMAT • Media interest: anticipated or not anticipated • POC: name/phone number/e-mail • JAG • Commander shall consult with JAG in alleged SH Cases • Name, command, contact info of JAG consulted must be included in FINAL OPREP (CH 4 & 5)

14. COMMON DISCREPANCIES • Incorrectly addressed • Incorrectly formatted • Incomplete information • Not referencing INIT OPREP on FOLUP/FINAL OPREP • Description too vague • Not including investigation outcome • Improper POC information

15. NAVY EO OFFICE • Daily review of all messages • Monthly submission for TOFR • Weekly update for open investigations to ECH II EOAs for all DISC/SH cases in their AOR • Monthly comparative of cases compared to previous FY

16. QUESTIONS?

17. CONTACT INFORMATION • Please attempt to contact your EOA • Navy EO Adviceline • Mill_NavyEOAdvice@navy.mil • 1-800-253-0931 • Mark.Vandervort@navy.mil • 901-874-2487