Office of Field Services Spring Planning Workshop for the 2013-14 School Year

1. Office of Field Services Spring Planning Workshop for the 2013-14 School Year Office of Field Services

4. Workshop Topics • District Improvement Plan (DIP) and School Improvement Plan (SIP) in the ASSIST PLATFORM via AdvancED • Title I School Selection (TISS) in MEGS+ • Consolidated Application (CA) in MEGS+

5. District Improvement Plan (DIP) School Improvement Plan (SIP)

6. The DIP or SIP Must • Precede or accompany the Consolidated Application submission • Include Goals, Objectives, Strategies and Activities • Contain all programs/ services proposed for funding in the CA • Contain all programs/services the LEA anticipates adding to the application later in the academic year with carryover or unspent set-asides • Contain strategies and activities for how funding sources such as Title IA, Title III LEP and Immigrant, • Title IC, and Title VI will be used

7. TITLE I SCHOOL SELECTION (TISS)

8. Purpose of the TISS Identifies • Schools eligible for Title I, Part A, services • Allocation options and sources • Required and optional reservations (set-asides) • Per pupil allocations to schools Important Note: TISS screens must be completed in numerical order.

9. TISS and Educational Entity Master (EEM) Before initiating the 2013-14 TISS in MEGS+, the LEA’s authorized user must update EEM to reflect the following changes: • Known changes in entity (school) configurations, • New and closed entities, • Adjustments in grade configurations for the upcoming school year, • Changes require approval by CEPI staff. See TISS HELP Information

10. TISS View/Edit Screen

11. View/Edit Screen Use View/Edit to : • Change status • Access TISS screens • Access Consolidated Application • View several links to HELP Information

12. TISS Screen 1 – Grade Span Groupings • Completed by all districts • Do short version of TISS if district has less than 1,000 students OR has no schools with overlapping grade levels • Do long TISS if the district has more than 1,000 students AND schools with overlapping grade levels

13. TISS Screen 2 – Data on Schools • Eligible public schools information prepopulated from EEM • District enters appropriate grade levels, documented public student, low-income, and private school student counts • Community Eligibility Option (CEO) schoolswill have an adjusted public count calculated • Districts considering CEO participation should contact MDE to determine impact on federal programs

14. Screen 3 – Allocation Method How are schools identified for Title I support? • District-wide average or school grouping average • 35% rule, which may make it possible to serve additional schools • Schools with more than 75% poverty must be served

15. Screen 4 – Title I Eligible Schools • Title I schools are identified as Targeted Assistance or Schoolwide • An ineligible school may be “grandfathered” for one year if it received Title I funding in the previous year • An eligible school that has not been served in the past automatically becomes a Targeted Assistance school

16. Screen 5A – Funds AvailableTISS and Consolidated Application Alignment Screen 5A addresses: • Regular Title I Part A, Allocation Amount • Current year funds transferred into Title I, Part A from Title II, Part A (up to 100% of Title II, Part A after private school equitable share is deducted) • Minimum amount per low-income child • Carryover

17. Screen 5A Funds Available Transferred Carryover and Equitable Services Row 1b: Enter prior year carryover funds transferred from other grant sources (will be included in determining equitable services for eligible private schools) Row 1c: Enter total amount of unspent Title I funds designated in the prior year for equitable services to private schools for which the district has assumed responsibility for the lack of full participation by the private school.

18. Screen 5A Funds Available

19. Screen 5B: Title I Data Collection for Required and Optional Reservations

20. Screen 5B Focus/Priority School District Reservation Language has been aligned to the MDE Flexibility Waiver: • Revised to reflect “Priority” and “Focus” rather than “Identified for Improvement” • Transportation for Transfer Option and Supplemental Educational Services omitted.

21. Screen 5B – Required and Optional Reservations

22. Screen 5B Additional Required and Optional Reservations • Parent Involvement, including private school equitable share • Homeless • Administrative Costs (including Indirect Costs and function codes 226, 231, 252, 261, 281, 282, 283, 284) • District-level Instructional Programs (summer school, preschool, intersession) • Additional PD

23. Screen 5B Required and Optional Reservations If there are prior year unspent parent involvement funds being carried over, those funds must be expended only on parent involvement activities.

24. Screen 5C

25. Private School Equitable Share • All Private School budget items must be reported in the District Level Budget Detail in Function Code (FC) 371 • Find the Private School Calculation Worksheet on the OFS website at www.michigan.gov/ofs Under: “Tools and Resources” Find: “2013-14 Consolidated Application Important Information” Click On: “ParticipatingPrivateSchools’ Equitable ShareCalculationWorksheet ”

26. Screen 9 – Data Collection for Required and Optional Reservations (Short TISS) • Collects same data as Screens 5A, B, and C of long TISS • Funds available, including carryover and transfers • Reservations • Private school equitable share • If there are no required or optional reservations in the Consolidated Application, check the appropriate box

27. Screen 6A Carryover, Parent Involvement Reservations

28. Screen 6B Allocation to School Attendance Areas and Other Funding

29. Draft - 3/14/13 Screen 6B Balance Remaining for Per Pupil School Allocations must be at or near zero without going over the Balance Available for Per Pupil Amount School Allocations.

30. Screen 8 – Skipped Schools Describe how the full allocation will be used to provide Title I-like services.

31. CONSOLIDATED APPLICATION

32. View/Edit Screen

33. Consolidated Application Reminders: • Cover Page Updates • Help Information • Review Grant Selections • Description of Equitable Access • Private School Documentation • Letters, Consultations, Plans • Private School Calculation Worksheets

34. Cover Page

35. Help Information “Show Help” is available when you are in the Application Menu or on any of the Quick Links screens. • View/Edit – This allows you to edit and complete information for the application/task. • Change Status – This allows you to change the status of the Application/Task. • Access Management Tools – This allows you to perform application management tasks, such as adding people to MEGS+ Access.

36. Help Information Additional Help is available when you are in the application. • View Comments – This is a summary of the comments in all the grant budget pages. • Review Panel and Show Notes – These contain comments that occur within each grant budget. • Flagged Budget Items – These are comments for specific items within a budget.

37. Review Grant Selections

38. Description of Equitable Access III. Parent Involvement “…describe the methods used to inform and involve parents to ensure fair and equitable opportunities to participate in planning, implementing and evaluation of the Title I program…”

39. Private School Documentation These are required documents that can be found at the Office of Field Services website: • Consultation Documentation • Sample Letter In-District • Sample Letter Out-of-District (if applicable) • Memorandum of Understanding (if applicable) • Participating Private Schools’ Equitable Share Calculation Worksheet

40. Private School Documentation

41. Title I, Part A

42. Title I Budget Summary Screen

43. Title I Budget Detail

44. Budget Line Descriptions • Enter enough detail to make your intention clear to the reviewer. • Provide justification for each budget item from the funding source. • Ensure the budget item is addressed as a strategy or activity in the DIP. • Ensure the budget item is reasonable, necessary and allocable from the funding source.

45. Administrative Costs The district may use Title I funds only for those administrative costs that are directly related to the Title I program. • This includes personnel time spent managing the program, audit costs, Title I evaluation activities, professional development for administrators and indirect costs.

46. Title II, Part A Funds

47. Purposes • Recruiting and retaining highly-qualified teachers and principals • Training teachers, paraprofessionals and administrators • Recruiting and hiring supplementary staff • Reducing class size in grades K–3 (need to complete template and attach to application) • Building “highly qualified” teachers who demonstrate a • high level of competency in each of the (core) academic subjects

48. Professional Development Description of Core Academic Subjects – The term “core academic subjects” means English, reading or language arts, mathematics, science, foreign languages, civics and government, economics, arts, history and geography [Section 9101(11)]

49. Professional Development 5 Required Days……… Funds can be utilized to facilitate Keynote speakers/consultants relative to Title II, Part A topics

50. Professional Development • Can focus on improving the knowledge of teachers, principals and paraprofessionals in core academic subjects • Can focus on effective strategies, methods and skills, and use of state academic content standards and state assessments