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Managing an Effective IEEE Chapter Website: Best Practices and Resources

Discover how to administer your IEEE Chapter's website effectively with insights from Paul Wesling. This guide covers the essentials of managing MajorDomo mailing lists, strategies to enhance member engagement through meetings and courses, and emphasizes the importance of a strong online presence. Learn about simple HTML editing for your site, utilizing the IEEE's EWH server for hosting, and best practices for maintaining a positive chapter image. Plus, get practical tips on creating and optimizing your website structure.

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Managing an Effective IEEE Chapter Website: Best Practices and Resources

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  1. Web Site Administration with the IEEE’s EWH server Paul Wesling Compaq Computer CPMT VP-Publications & Webmaster p.wesling@ieee.org

  2. The Successful Chapter • Notes on MajorDomo: • I administer 5 IEEE MajorDomo lists • The Chapter has 1800+ active “names” • Powerful resource: evening meetings, short courses, local symposia, other “alerts” • Moderated vs “open” • Avoiding spam; keeping goodwill • Philosophy of adding “names”

  3. A Chapter Website • SCV Engineers expect a Chapter to have a public “face” – a website • These can be simple, and can grow in content over a period of years • Find one you like; copy its structure; substitute your own content and flavor

  4. Chapter Website example:www.cpmt.org/scv/ Evening Meetings Short Courses Local Conferences

  5. Chapter Website Example (cont) Historical Record of Past events Reasons: -Reports -Finding old mtgs & events

  6. Editing in HTML Best bet: use simple HTML. Much more manageable than using a WYSIWYG editor, or MS WordCopy a template from another webpage, then optimize itfor your own use and content: <HEAD> <title>Santa Clara Valley Chapter, CPMT Society</title> <META name="description" content="Home Page for Santa Clara Valley/Silicon Valley Chapter of the IEEE's Components, Packaging & Manufacturing Technology Society"> <META name="keywords" content="CPMT, IEEE, Electronics Packaging, Components, Manufacturing Technology, IC Packaging, Reliability, Electronic Materials, Transactions, Proceedings"> </HEAD> <BODY background="../gif/cpmtbkgnd.gif">

  7. Editing in HTML <table cellpadding=0 border=0> <! ---------- First Row, first col - list -------------------------------------- > <tr> <td width=90 valign=top> <b><font size=5>R<font size=3>esources: <p> <font size=2> <a href="../cpmtwho.html"> Who we are </a><p> <a href="../join_cpmt.html"> <font color=red>Joining</font> CPMT </a><p> <a href="chair.html"> Chapter Chair</a><p> <a href="ti-article.html"> The Olympic Torch</a><p> <a href="http://www.ee.com/grid/"> </font> </td> <! ------------- Second Row, second col - events -------------------------------- > <td align=left valign=top> <table border=1> <tr> <td> <font size=-1> We welcome you to <font color="#af0000"><B>Silicon Valley</B></font>, the home of the Santa Clara Valley Chapter of the Components, Packaging & Manufacturing Technology Society! We're quite active, with both a regular series of Monthly Evening Meetings, and a rich choice of technical and professional skills courses.</font> </td> </tr> </table>

  8. Linking to Higher Levels The SCV Section Website

  9. Linking to Higher Levels (cont) How people Find your Site & Activities

  10. Getting a Host for your Chapter • First, you need a Webmaster: knows some HTML • Your Chapter website can be anywhere: company, university, commercial host • Our preference: IEEE maintains a high-speed web server called the “Entity Web Hosting” (EWH) server – just for IEEE “entities” like Sections and Chapters

  11. How it Works • First, you create/edit your files, and organize them as a “website” on your own computer • Then you “upload” these files (and updates as they occur) to the EWH server, using an FTP (File Transfer Protocol) client • Examples: CuteFTP (PC), FETCH (Mac)

  12. Example of FTP Client Files on your Computer Files on the Server

  13. Structure, on the EWH Server • Top level: //ewh.ieee.org/r6/scv/This is where the SCV Section resides • Within this “directory”, there can be many subdirectories, one for each Chapter:/mtt/ /eds//pes/ /ssc/ …etc • Each has its own Webmaster, UserName, and Password

  14. Getting your EWH Server Account • First, get a volunteer to be your Chapter Webmaster; should know the basic “tags” • Have Rockwell Hsu create an account for your Webmaster (UserName, Password) • The EWH administrators will give you basic instructions (root directory, etc) • Load your pages; review and modify them • “Go live” – have Jonathan link to your new resource!

  15. Questions, Answers, Discussion

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