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The Hash House Harriers (H3)

The Hash House Harriers (H3)

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The Hash House Harriers (H3)

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  1. World InterHash in BrusselsFeasibility Study v2.2prepared by Pierre-Marc Lefebvrehiggins@mindless.com0486/50.65.6621st August 2006

  2. The Hash House Harriers (H3) Started 1938 in Kuala Lumpur, Malaysia 1,500 clubs across 169 countries A non-competitiveactivity mixing sport and fun : combination of cross-country running and trail chasing (“jeu de piste”) based on the 19th century British game of “hare and hounds” followed by drinks, dinner and often a party Welcome all open-minded people regardless of age, race, religion or social status An unconventional fun mixed group English is the communication language Two clubs in Belgium World InterHash in Brussels - Feasibility Study v2.2

  3. Brussels club - profile Brussels Manneke Piss Hash House Harriers (BMPH3) 50 active members from 10 different countries Running every week since April 1990 will reach 1,000 runs in April 2007 Many connections with other clubs in Europe Organised EuroHash in 1997 European reunion taking place every two years 700 participants welcomed on VUB campus budget of BEF 3,000,000 (EUR 75,000) generated a profit of 5 %, distributed to registered charities organised with the help of a Brussels-based Lions club World InterHash in Brussels - Feasibility Study v2.2

  4. H3 Events calendar Local/National events once a year organised by one club, targeting neighbouring clubs usually celebrating a milestone (e.g. 250 runs, 10th birthday, …) 50 to 200 participants Continental events every two (odd) years (2007, 2009, …) organised by one club, with additional help 300 to 1,500 participants Worldwide event every two (even) years (2006, 2008, …) organised by several clubs, with external help 4,000 to 6,000 participants World InterHash in Brussels - Feasibility Study v2.2

  5. World InterHash event - overview Worldwide reunion taking place every two years Olympic-style biddingfor hosting the next event 4,000 to 6,000 participants from all continents large percentage from Asia and U.S.A. mostly high-disposable income population 3-day event supported by various smaller pre/post events Main holiday of the year for many participants Previous events mostly hosted in South-East Asia and Australia started in 1978, making it the 15th event this year 2006 edition will be hosted in Chiang Mai, Thailand, with 5 supporting events spanning Cambodia, Thailand, Vietnam, Laos and China hosted in Europe twice: Limassol, Cyprus (1996) and Cardiff, Wales (2004) World InterHash in Brussels - Feasibility Study v2.2

  6. World InterHash event - profile Open to all bona fide members private party, members only Participants register as early as two years before mostly credit card payments (“mail order”) no cash on the day Registration fee covers everything besides accommodation food and beverages, transportation to run sites, party and entertainment Friday afternoon start, Sunday night closure runs late morning and afternoon (25 locations with ≈ 200 runners each) dinnerearly evening party until 2 am Carnival atmosphere World InterHash in Brussels - Feasibility Study v2.2

  7. World InterHash event - program • Friday 17:00 Main site opens Dinner is ready 19:00 Opening ceremony 21:00 Bids presentation 22:00 Live band + DJ Dinner is over 02:00 Music stops 03:00 Main site is closed • Saturday 09:00 Ballbreaker buses leave 10:00 Boarding starts for runs 12:00 Last bus leaves ** runs in progress ** 19:00 Main site opens Dinner is ready 21:00 Hash shows 22:00 Live band + DJ Dinner is over 02:00 Music stops 03:00 Main site is closed • Sunday 10:00 Boarding starts for runs 12:00 Last bus leaves ** runs in progress ** 19:00 Main site opens Dinner is ready 21:00 Hash shows 22:00 Live band + DJ Dinner is over 24:00 Closing ceremony 02:00 Music stops 03:00 Main site is closed World InterHash in Brussels - Feasibility Study v2.2

  8. World InterHash event - participation Total : 4,750 registrations World InterHash in Brussels - Feasibility Study v2.2

  9. World InterHash event - budget Total : GBP 520,000 World InterHash in Brussels - Feasibility Study v2.2

  10. World InterHash event - budget Does not include bid expenses ! Total : GBP 520,000 World InterHash in Brussels - Feasibility Study v2.2

  11. World InterHash event - budget Does not include bid expenses ! World InterHash in Brussels - Feasibility Study v2.2

  12. World InterHash event - Brussels as host club ? Idea originated in August 2004 by Pierre-Marc Lefebvre invited on the World InterHash 2004 committee as Advisor to the Chairman and Coordinator for pre/post supporting events in Europe Chairman for EuroHash 1997 in Brussels (700 participants) Very good “network” of international connections BMPH3 recognised as a great organising team and fun group well known in international circles (PML has done 450 runs abroad) members from several European clubs willing to help organising World InterHash in Brussels Event budget around EUR 750,000 5,000 participants @ average registration fee of EUR 150 estimated money influx in host city ≈ EUR 2,500,000 - 4,500,000 World InterHash in Brussels - Feasibility Study v2.2

  13. World InterHash event - Brussels as host city ? Target Period - OK summer holiday (chance of nice weather, cheap hotel rates, less traffic) between 15th July and 15th August (avoiding major local Brussels events i.e. Couleur Café and ING marathon), discarding mass transit holiday w/e year 2014 for optimum positioning (4 rotations on different continents since latest European edition; no clash with London 2012 Olympic games) Promotion - OK (self supporting) low-profile promotion from October 2006 onwards high-profile promotion mandatory during the two years prior to the vote (i.e. starting 2010, 4 years before the event) bid funding via pledges/debentures, similar to Perth/Cardiff scheme (no grant available from any Bruxelles Capitale body)  target: EUR 10,000 support secured from Brussels International re. local contacts World InterHash in Brussels - Feasibility Study v2.2

  14. World InterHash event - Brussels as host city ? Accommodation - OK 11,450 rooms (2* to 5*) within 3 kms from Grand Place partnership with Resotel most likely (as for EuroHash 1997) Transport - OK 25 trails, each starting from a different location, mostly within 30 kms from Bruxelles (80% identified) 100 buses + 25 vans with drivers for Saturday and Sunday Main Site + Parking Site - OK ? centrally located, near public transport, with outdoor space (Tour & Taxis ?) free from catering and beverage licences authorisation to run a sound system until 2am for 3 consecutive nights parking space for 100 buses, near motorway access (Cinquantenaire ?) World InterHash in Brussels - Feasibility Study v2.2

  15. World InterHash event - personnel involved ? • Main Site  Professionals • site set-up/strip-down plus management of all facilities over 5 days • site cleaning during evening and after closing time (20:00-04:00) • catering set-up/strip-down plus serving dinner to 5,000 in 2 hours over 3 days • bar set-up/strip-down plus management for 10 hours over 3 days • security service (control entrance and survey infrastructure) over 5 days • Bus Site  Professionals + BXL Propreté • allocation of space to each bus upon arrival, according to plan • signage for 100 buses (run numbers) onboard and on site • cleaning of parking site for 100 buses / 5,000 people after departure (12:00) on Saturday and Sunday • Accommodation  Resotel • work out hotel deals 2 years in advance • handle room booking for 5,000 people with an average stay length of 4 days Overall organisation  H3 Core committee (4) Extended committee (12) Trails  H3 + Lions 25 running trails on Saturday and Sunday x 4 hares (100-200) 25 vans to load, drive and clean on Saturday and Sunday x 2 (50-100) Red Dress Run on Thursday by San Diego H3 (10) Registration  Secretariat + Lions registration + mailing + e-mailing over 2 years (1 part-time employee) on-site registration for 3 days (32 in 4-hour shifts) Transportation  Professionals 100 buses on Saturday and Sunday for 8 hours each day 4 night shuttle buses on Friday, Saturday and Sunday from 11:00 till 3:00 World InterHash in Brussels - Feasibility Study v2.2

  16. Hash House Harriers in pictures World InterHash in Brussels - Feasibility Study v2.2