1 / 15

Patrick Farcy I Ifremer I patrick.farcy@ifremer.fr

Financial Management. WP11. Patrick Farcy I Ifremer I patrick.farcy@ifremer.fr. Jerico GA I Oslo I Norway. Tables of content. Milestones M24 report M36 report preparation. 1. Milestones. Contract period : 01/05/2011 30/04/2015 (48 months). Reporting periods :

xavier-dunn
Télécharger la présentation

Patrick Farcy I Ifremer I patrick.farcy@ifremer.fr

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Financial Management WP11 Patrick Farcy I Ifremer I patrick.farcy@ifremer.fr Jerico GA I Oslo I Norway

  2. Tables of content Milestones M24 report M36 report preparation

  3. 1. Milestones • Contract period : • 01/05/2011 30/04/2015 (48 months) • Reporting periods : • P1 : 01/05/2011 31/10/2012 (18 months) • P2 : 01/11/2012 30/04/2014 (18 months) • P3 : 01/05/2014 30/04/2015 (12 months) • Intermediate reports : • One internal report 9 months after the beginning of the contract (31/01/2012), • One report at mid-term stage of the project (30/04/2013), with scientific and financial review to follow the progress of the WP and Tasks.

  4. Milestones M24 report M36 Report preparation

  5. 2. M24 report (1) The M24 report covers the period from November 1st 2012 to May 31st 2013 and the objectives are double : - to check out the project progress, both in terms of tasks done on each work package and on the status of expenses incurred by each partner for the project, - to be fully operational with the official interim reporting M18. The financial statement has been done with one templates to fill in by each beneficiary (same as presented in the next slides).

  6. 2. M24 report (2) Main remarks : 1- The Templates have been filled in by all the partners apart two beneficiaries (IBWPAN and INGV) without any time or costs involved during the first nine months, 2- No costs presented for Trans National Activity (WP7 and WP8) as no internal calls was set up during the period. 3- Many messages and confusions about the indirect costs for the coordination activity : you must declare your proper actual Indirect Costs (with your method of calculation) without taking account the threshold of 7% reimbursement by the EC. When you will fill in your actual indirect costs in the FORM C via the participant portal, the calculation of the part of EC reimbursement will be automatic.

  7. Milestones M24 report M36 Report preparation

  8. 3. M36 report preparation (1) 1- Template & Form C Beneficiary 3 Beneficiary N Beneficiary 2 Project officerin Brussels Revised & approved reports 3 - Transmission to 2- Template & Form C Filled out COORDINATOR (jerico@ifremer.fr)

  9. 3. M36 2nd PERIOD REPORTING • THE MANAGEMENT HAS SEND THE INSTRUCTIONS TO USE • - FOR TECHNICAL REPORTING USE GOOGLE+ • https://docs.google.com/document/d/1xvT-7swuGSBKC35SlkQLaJrcb341VIHOJD8sGp9pml4/edit?usp=sharing • - FOR FINANCIAL REPORTING SEE MY MAIL(FARCY) from 28-4-2014 12:05 JERICO M36 REPORTING • TECHNICAL REPORTING DEAD LINE: END OF MAY • FINANCIAL REPORTING AND DRAFT FORM C: 10 JUNE • ACKNOLEDGE OF THE MANAGEMENT: 20 JUNE • ALL FORM C SIGNED BY FSIGN: END OF JUNE • CONSOLIDATION OF THE REPORT: 1st WEEK OF JULY

  10. 3. M36 report preparation Activity/financial reporting is a main contractual duty for all FP7 Reports include : Periodic reports delivered to the EC 60 days after the end of each reporting period One final report at the end of the project, and on request, short progress reports within the main reporting periods. A Certificate on Financial Statements(CFS)is mandatory for every claim (interim or final) in the form of reimbursement of costs, when the accumulated amount of requested funding is equal or superior to375 000 €.

  11. 3. M36 report preparation Reporting : who does what ?

  12. 3. M36 report preparation Reporting : which documents ? FORM C for combination of Collaborative Project & Coordination and Support Action (CP & CSA) declined the costs by activity (RTD, coordination, support, management). One template from the coordinator to comply with EC requirements about reporting, based on tables presented on the project reporting EC guide : explanation of use of resources by each beneficiary for the period with work package reference Two useful Guidelines in Cordis website : Financial issues :ftp://ftp.cordis.europa.eu/pub/fp7/docs/financialguide_en.pdf Project reporting : ftp://ftp.cordis.europa.eu/pub/fp7/docs/project_reporting_en.pdf

  13. 3.M36 report FORM C Template to fill in by each beneficiary through the Participant portal website :

  14. 3. M36 report preparation (6) Template for detailed costs :

  15. Thank you for your attention

More Related