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Overview of Integrated Data Transfer System (IDTS) for Student Performance and Retention

The Integrated Data Transfer System (IDTS) aims to enhance K-12 student performance and retention into college by delivering annual reports on first-year college performance to Oregon high schools. This initiative includes extracting student transcript data, providing it to community colleges and universities, and translating this data to EDI format. Key partnerships involve multiple high schools and ongoing projects with systems like eSIS and Pentamation. Regular meetings and communication strategies seek feedback and collaboration to improve data integration and support for students transitioning from high school to higher education.

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Overview of Integrated Data Transfer System (IDTS) for Student Performance and Retention

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  1. IDTS Integrated Data Transfer System

  2. IDTS Overview Annual reports are developed on students’ first year college performance and retention to second year and sent to Oregon high schools for program improvement K-12 Student Information System Extract Student Transcript Data to SCARF Student data sent to Community College Campuses and OCCURS Student data sent to OUS Campus(es) OUS Server Student initiates process to have transcript sent to community college or OUS campus as part of admission or placement Translation to EDI Translated student data sent to EDI Server

  3. K-12 Partners • eSIS (24 high schools @40%) • Pentamation (21 high schools @15% if Salem switches) • Linn-Benton Lincoln (35 high schools @10%) • Mastery in Motion standards data base- 60+ high schools • Other strategies • School master volunteers • GEAR UP sites • Excel “work around”

  4. Status • Functioning partial extract for eSIS (does not include standards data yet) • eSIS consortium working with vendor to modify program- completion delayed until summer • Transcript entry prototype built for eSIS • Preliminary conversations held with Pentamation at Willamette ESD and with Mastery in Motion • Ready to roll out new extracts with partners

  5. K-12 Recruitment • Letter of Support • Key partners • What suggestions?

  6. Survey Results and EDI capacity

  7. Communication • Project Communications • What we have planned • What are your preferences? What works?

  8. Team Structures • Campuses select one IDTS delegate as Key Contact for Steering Committee (along with another for ATLAS) • Working groups (up to 6 campus reps per group) • High School Database • EDI support • Others needed?

  9. Future Meetings and Q&A • Steering Committee Meetings • March 29th in Portland • April 26th in Eugene • May 24th in Portland • Last week of July • Last week of October • Last week of January • High School Database Working Group • Recommend and recruit by March 10th • When?

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