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District Conferences

Discover the essential elements of organizing District Conferences for Optimist International, tailored for Governors-Elect, Presidents-Elect, and other club leaders. This guide covers conference planning, site selection, agenda setting, registration processes, and the importance of fostering fellowship, training, and volunteer spirit. Engage attendees with varied topics, breakout sessions, and enjoyable activities, ensuring every member leaves feeling appreciated and inspired. Learn how to make your conference a successful and memorable experience for all.

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District Conferences

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  1. District Conferences Governors-Elect Optimist International

  2. Meetings & Conferences (6) • Lieutenant Governor-Elect • Presidents-Elect, Sec/Tres. • 1st Quarter Conference • 2nd Quarter Conference • 3rd Quarter Conference • District Convention Optimist International

  3. Optimist International

  4. Why Meet? What Do Club Attendees Want? Why Spend a Weekend at a Conference? Optimist International

  5. Conference Objectives • To Help Club Succeed • Boost Spirit of Volunteer • Fun, Fellowship & Food Optimist International

  6. Organizing District Conferences Plan Promote Put it on Optimist International

  7. Role of Governor • Selecting Sites & Dates • Negotiate Contracts with Conference & Convention Chair • Determine Agendas • Coordinate with Committees • Registration, promotions, program, hospitality, handouts, etc. • At the Conference • Meet, Greet and show Appreciation • Preside at Board Optimist International

  8. Role of Conference & Convention Committee • Registration • Welcome Optimists • Fees & Nametags • Agendas & Information • Committee/Display Tables • Entertainment • Decoration • Local Host (JOOI/Youth) • Chair • Arrangements w/ Hotels • Meeting Budgets • Room Set-ups • Sgt.-at-Arms • Banners & Flags • Meal Service Optimist International

  9. Role of Leadership Development Committee • Get the best training • Help choose topics • Get best Presenters • Workshops • Breakouts • Roundtables Optimist International

  10. Sample Conference Agendas • Choose from agenda as a menu • Something for everyone! All-the-time! • Wide appeal topics for spouses • Leave them “hungry” for more info • Pump them up! Feel appreciated • Time for interaction - Use the Hallways Optimist International

  11. Registration Hall of Optimism Friday Evening Executive Management Meeting Hospitality Room OIF Fund-raiser Saturday 9-Up-beat Session (all) 10-Roundtables & Breakouts (choose) 12-Lunch Program 2-Roundtables & Breakouts Board Business Sample Agenda Optimist International

  12. Agenda Notes • Stay on Time! • Starting late and running over shows disrespect for attendees and other presenters • Friday nights are optional for Club Attendees • Exec. Comm. In one room, Hospitality/Fun in another • Promote as Optional • Board Meeting in separate room • Does not have appeal to all attendees, therefore should have an alternate room for officers Optimist International

  13. Halls & WallsHall of Optimism Wall of Optimism • Registration Table • Coffee Break Area • OI Merchandise Tables • Committee Promotional Tables • Winning C.P.A. & Scrapbooks • CPA Winners Highlight a Project • Local JOOI Youth Table • Outside Vendors (fundraising) Optimist International

  14. Teammate Activities • District Tradition • Incorporate into Agenda • General Session (1-hr with Teammates) • Breakout/roundtable topics of wide appeal • History of the Area • Palm Reading Demonstration • Choosing Optimism • Orientation for new member Optimist International

  15. Kids Activities • Most not done at Conference • 1-day • Convention at Resort (3-days) • Crafts & Arts • Zoos & Field Trips • Singing Rehearsal • Joint sessions singing Optimist International

  16. District Conferences Governors-Elect Optimist International

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