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District Conferences

District Conferences. Governors-Elect. Meetings & Conferences (6). Lieutenant Governor-Elect Presidents-Elect, Sec/Tres. 1st Quarter Conference 2nd Quarter Conference 3rd Quarter Conference District Convention. Why Meet?. What Do Club Attendees Want?

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District Conferences

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  1. District Conferences Governors-Elect Optimist International

  2. Meetings & Conferences (6) • Lieutenant Governor-Elect • Presidents-Elect, Sec/Tres. • 1st Quarter Conference • 2nd Quarter Conference • 3rd Quarter Conference • District Convention Optimist International

  3. Optimist International

  4. Why Meet? What Do Club Attendees Want? Why Spend a Weekend at a Conference? Optimist International

  5. Conference Objectives • To Help Club Succeed • Boost Spirit of Volunteer • Fun, Fellowship & Food Optimist International

  6. Organizing District Conferences Plan Promote Put it on Optimist International

  7. Role of Governor • Selecting Sites & Dates • Negotiate Contracts with Conference & Convention Chair • Determine Agendas • Coordinate with Committees • Registration, promotions, program, hospitality, handouts, etc. • At the Conference • Meet, Greet and show Appreciation • Preside at Board Optimist International

  8. Role of Conference & Convention Committee • Registration • Welcome Optimists • Fees & Nametags • Agendas & Information • Committee/Display Tables • Entertainment • Decoration • Local Host (JOOI/Youth) • Chair • Arrangements w/ Hotels • Meeting Budgets • Room Set-ups • Sgt.-at-Arms • Banners & Flags • Meal Service Optimist International

  9. Role of Leadership Development Committee • Get the best training • Help choose topics • Get best Presenters • Workshops • Breakouts • Roundtables Optimist International

  10. Sample Conference Agendas • Choose from agenda as a menu • Something for everyone! All-the-time! • Wide appeal topics for spouses • Leave them “hungry” for more info • Pump them up! Feel appreciated • Time for interaction - Use the Hallways Optimist International

  11. Registration Hall of Optimism Friday Evening Executive Management Meeting Hospitality Room OIF Fund-raiser Saturday 9-Up-beat Session (all) 10-Roundtables & Breakouts (choose) 12-Lunch Program 2-Roundtables & Breakouts Board Business Sample Agenda Optimist International

  12. Agenda Notes • Stay on Time! • Starting late and running over shows disrespect for attendees and other presenters • Friday nights are optional for Club Attendees • Exec. Comm. In one room, Hospitality/Fun in another • Promote as Optional • Board Meeting in separate room • Does not have appeal to all attendees, therefore should have an alternate room for officers Optimist International

  13. Halls & WallsHall of Optimism Wall of Optimism • Registration Table • Coffee Break Area • OI Merchandise Tables • Committee Promotional Tables • Winning C.P.A. & Scrapbooks • CPA Winners Highlight a Project • Local JOOI Youth Table • Outside Vendors (fundraising) Optimist International

  14. Teammate Activities • District Tradition • Incorporate into Agenda • General Session (1-hr with Teammates) • Breakout/roundtable topics of wide appeal • History of the Area • Palm Reading Demonstration • Choosing Optimism • Orientation for new member Optimist International

  15. Kids Activities • Most not done at Conference • 1-day • Convention at Resort (3-days) • Crafts & Arts • Zoos & Field Trips • Singing Rehearsal • Joint sessions singing Optimist International

  16. District Conferences Governors-Elect Optimist International

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