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Collaborative Tools at CERN: Integrating Videoconference, Webcast, and Chat for Event Management

The Indico Workshop at CERN explored innovative collaborative tools that streamline event management. This includes integrated videoconferencing with systems like Vidyo, EVO, and Cisco MCU, allowing remote participation with ease. Organizers can manage bookings with a few clicks, and attendees can join events without specialized software. Furthermore, the workshop highlighted the importance of webcasting and recording services, enabling viewers to access live events and recorded videos seamlessly. An interactive chat system enhances engagement, providing a comprehensive platform for meetings, lectures, and conferences.

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Collaborative Tools at CERN: Integrating Videoconference, Webcast, and Chat for Event Management

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  1. First Indico Workshop Collaborative Tools 29-27 May 2013 CERN Nicola Tarocco

  2. main features Event management Lectures Meetings Conferences Room Booking Collaborative Tools

  3. WHAT IS IT? TOOLS @ CERN VIDEOConference Webcast and recording CHAt outline

  4. What is IT? Hub for several other services. Integrate and aggregate heterogeneous services into one simple common interface for users. Hides complexity and provides service abstraction. Service A Service B Service C WHAT IS IT TOOLS VIDEOCONFERENCE WEBCAST AND RECORDING CHAT Q/A

  5. Tools @ Cern Three main Collaborative Tools at CERN: Videoconference Webcast and Recording Chat TOOLS WHAT IS IT VIDEOCONFERENCE WEBCAST AND RECORDING CHAT Q/A

  6. Videoconference Let users from remote places to attend the event. Enable real-time participation and interaction. INDICO AT CERN Integrated with Vidyo®, EVO and Cisco MCU videoconferencing systems. For users: just a link to join the event. For organizers: few clicks to administer a videoconference meeting. No expertise or external management software needed. VIDEOCONFERENCE WHAT IS IT TOOLS WEBCAST AND RECORDING CHAT Q/A

  7. USERS Videoconference Clicking on Join Now, the videoconference software Vidyo®, installed in the PC, will join directly to the meeting. VIDEOCONFERENCE WHAT IS IT TOOLS WEBCAST AND RECORDING CHAT Q/A

  8. ORGANIZERS Videoconference Create, edit and delete bookings is easy for organizers. Rich number of features available directly in Indico. Organizers can also connect the current meeting room (equipped with camera and microphones) instead of using remote controllers or other devices. VIDEOCONFERENCE WHAT IS IT TOOLS WEBCAST AND RECORDING CHAT Q/A

  9. DEMO VIDEOCONFERENCE WHAT IS IT TOOLS WEBCAST AND RECORDING CHAT Q/A

  10. WEBCAST - RECORDING Let organizers be able to request recording and live videos of the event. INDICO AT CERN Integrated with CERN ad-hoc Webcast and Recording services. For users: link to watch the Live Webcast or the recorded video. For organizers: possibility to request recording and/or webcast services for an event. WEBCAST AND RECORDING WHAT IS IT TOOLS CHAT VIDEOCONFERENCE Q/A

  11. USERS WEBCAST Clicking on Webcast Service, the user is redirected to CERN Webcast live event. WEBCAST AND RECORDING WHAT IS IT TOOLS CHAT VIDEOCONFERENCE Q/A

  12. USERS RECORDING Clicking on Video in CDS, the user is redirected to CERN Document Server, where all videos are stored, and where he can watch the event. WEBCAST AND RECORDING WHAT IS IT TOOLS CHAT VIDEOCONFERENCE Q/A

  13. ORGANIZERS WEBCAST - RECORDINGS SEND REQUEST Organizer send a request for recording/webcast an event. ACCEPTED BY SERVICE MANAGER RECORDING/WEBCAST HAPPENS SPEAKER SIGNS E-AGREEMENT RECORDING PUBLISHED LINK ADDED IN INDICO WEBCAST AND RECORDING WHAT IS IT TOOLS CHAT VIDEOCONFERENCE Q/A

  14. DEMO WEBCAST AND RECORDING WHAT IS IT TOOLS CHAT VIDEOCONFERENCE Q/A

  15. CHAT Interaction between users during an event using a chat system. INDICO AT CERN Integrated with CERN Jabber/XMPP chat service. For users: link to CERN web client chat or to open the user default desktop client chat (e.g. Adium, PidGin, etc.) For organizers: administer the chat settings. CHAT WHAT IS IT TOOLS WEBCAST AND RECORDING VIDEOCONFERENCE Q/A

  16. USERS CHAT Clicking on Join Now, users can join the chat using the web client or its desktop client. CHAT WHAT IS IT TOOLS WEBCAST AND RECORDING VIDEOCONFERENCE Q/A

  17. ORGANIZERS CHAT Create, edit and delete chat rooms is easy for organizers. Organizer can view logs of the chat and eventually attach them to the event as material. CHAT WHAT IS IT TOOLS WEBCAST AND RECORDING VIDEOCONFERENCE Q/A

  18. Thank you! Questions? NICOLA TAROCCO ntarocco@cern.ch tarnic@gmail.com http://github.com/tarnic86 WHAT IS IT Q/A TOOLS WEBCAST AND RECORDING VIDEOCONFERENCE CHAT

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