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Managing A Self-Advocacy Organization

Managing A Self-Advocacy Organization. Part 1. Intro. Hello! Julia Bascom Director of Programs for ASAN. Overview. 4 things go into managing an organization : 1: Project management 2: Delegation and chains of command & communication 3: Organization and sustainability

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Managing A Self-Advocacy Organization

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  1. Managing A Self-Advocacy Organization Part 1

  2. Intro Hello! Julia Bascom Director of Programs for ASAN

  3. Overview • 4 things go into managing an organization: • 1: Project management • 2: Delegation and chains of command & communication • 3: Organization and sustainability • 4: Priorities and strategic planning

  4. Project management: how stuff gets done

  5. Why do we care? Projects grow your organization Our projects matter Our work matters We matter

  6. It’s in the details Your job is to care about / focus on the details

  7. Project management: overview planning SMART goals delegation personnel organization Deadlines preparation/groundwork keeping track of things checking in anticipation & backup plans problem-solving BREATHE frame switching be ruthless details get it done evaluation

  8. It’s much, much easier than it sounds

  9. Phase 1 Before you start

  10. Phase 1: before you start planning SMART goals delegation & lines of communication personnel organization deadlines

  11. Phase 1: before you start Get your head in the game! A good set up is a requirement, not a nice bonus Solve problems before they start Do everything on purpose

  12. Planning You are now in love with planning.

  13. SMART goals Specific Measurable (how can you tell if it worked?) Attainable (can you pull it off?) Realistic (really?) Timely (when does it need to be done? Is now the right time?) SMART

  14. Delegation & lines of communication You have a team Who is in charge of what? SMART jobs Who do I go to if I have a question? Feedback? An instruction? Everyone should know who is in charge, who is doing what, and who to talk to.

  15. Personnel Everybody has a job Are they the best person for their job? Match jobs to skills and experiences

  16. Organization A place for everything and everything in it’s place Keeping track of details You should be able to know exactly what is happening with any part of your project at any time

  17. Organizational tools Lists, graphs, & planners Google tools Spreadsheets Trello Other project management tools

  18. Deadlines Deadlines make your plan real You are also in love with deadlines

  19. Questions?

  20. Scenario 1

  21. Debrief scenario 1

  22. Phase 2 Day to day

  23. Phase 2: day to day preparation/groundwork keeping track of things checking in anticipation & backup plans problem-solving BREATHE

  24. Managing a project is like driving a train You set up the tracks You make sure everything goes the way It is supposed to You fix it when it breaks You keep going

  25. Preparation/groundwork Laying the rails A strong foundation will run itself

  26. Keeping track Monitoring Communication Tracking details Keep an eye on deadlines

  27. File system A place for everything and everything in its place It needs to be easy to find things Someone else needs to be able to come in and pick up where you left off SAVE EVERYTHING EVERYTHING

  28. Checking in Regular Focused Are we on track? What’s going well? What needs help? EVEN WHEN THERE ARE NO PROBLEMS

  29. Anticipation & back-up plans This is your job Keep everything on the rails Be ready for everything

  30. Problem solving

  31. BREATHE

  32. Questions?

  33. Scenario 2

  34. Debrief scenario 2

  35. Phase 3 Get it done

  36. Phase 3: get it done frame switching be ruthless details get it done evaluation

  37. Frame switching Big to little You have to see the whole picture, all the time And how all the pieces fit into it You have to switch between one part and the whole, small and big

  38. Be ruthless All the details matter You are the boss Cover everything Have a system

  39. Details Little details Last minute The details make or break your project Plan for them

  40. Get it done Final draft Final checks You have responsibility: check everything one last time Send it off Have a launch plan Know what happens next And send it off

  41. Evaluation If it’s worth doing, it’s worth doing right If it’s worth doing, it’s worth evaluating You learn something every time

  42. Questions?

  43. Scenario 3

  44. Debrief scenario 3

  45. Wrap up

  46. Project management resources • Google apps • Calendar • Tasks • Spreadsheets • Mindmapping software& apps • Flowcharts • Trello • Planners • White boards • Cork boards • Index cards

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