Living Well with Chronic Conditions

1. Living Well with Chronic Conditions Telling our Story with Data Page 1

2. What we’ll cover today • Why do we collect and report data? • Overview of the process • Data reports and what they tell us • Statewide report (published in June) • County-specific reports (any day now!) • Organization-specific reports (in the works) Page 2

3. Why Collect & Report Data? • We can get credit for our good work • Show who we’re reaching with programs & where • Estimate program impact in the community • We can track trends and patterns • Are we reaching the people we intend to? • Are we reaching those who can benefit most? • What are the gaps? • Sometimes results are surprising/unexpected Page 3

4. Process for Gathering and Entering Stanford Program Data • OHA is told a workshop will occur – Susan tracks • Data mailed or faxed to OHA within two weeks after a workshop ends • Data entered into two databases • Oregon database • Administration on Aging online database • Books sent to organization that mailed or faxed data forms • In January all data from the prior year entered and quality checked Page 6

5. Data Collection Process • Forms • The forms we use • Program Summary • Attendance Log • Participant Information Sheets • Download off website under “Report via Fax/Mail” at: http://public.health.oregon.gov/ DiseasesConditions/ChronicDisease/ LivingWell/Pages/reportprograminfo. aspx Page 7

6. Reporting • Annual statewide report; Between 1/1/2006 - 12/31/2012: • Participant data • 9,773 people participated • Almost 2,000 in 2012 • 70% attended at least four sessions • Program data • 961 workshops in 32 counties • Leader data • Almost 900 leaders trained • 59% of those trained led a workshop Page 8

7. Reporting • Example county report; Between 1/1/2006 - 12/31/2012 (Deschutes): • Participants • 714 people participated • 61% attended at least four sessions • Programs • 76 workshops in four cities • Leaders • 89 leaders trained • 63% of those trained led a workshop • County contacts included at end Page 9

8. An Upcoming Opportunity:Licensed Organization Data • How can it be useful? • Reduce time & paperwork for coordinators • Track program & leader activity, participant retention, delivery sites • Check accuracy of data for state & county reports • Identify strengths & challenges • Program efficiency • Program quality/fidelity • Program sustainability Page 10

9. Plan for Organization-Specific Reports • OHA will report your organization’s data back every 6 months • Your data worksheet will contain: • # completed workshops • Overall average # participants per workshop series • # active leaders • Average # completers per leader • Average # completers per program at each site Page 11

10. Plan for Organization-Specific Reports • Webinars and/or group or individual calls to reflect on data • What do the data tell you? • Context is key • Every organization is different – you know your leaders and your communities • Different solutions for different challenges • Organization-level information will be de-identified if shared outside your organization • OHA will share averages, high & low points for comparison Page 12

11. An Example Report Organization: Blackberry County Council of Governments Report period: January-June 2013 • 6 completed workshops • Average of 15 participants per workshop series • Average of 11 completers per workshop series Page 13

12. An Example Report, cont’d • Four active leaders: • Norma Newby = 2 programs • Ned Niceguy = 2 programs • Elizabeth Enthusiast = 5 programs • Michelle Mastertrainer = 2 programs • Average # completers per leader • Norma Newby = 6 • Ned Niceguy = 12.5 • Elizabeth Enthusiast = 10.5 • Michelle Mastertrainer = 15 • Average # completers per program by site: • Blackberry Senior Center = 15 • Central Hospital Health Ed Center = 12.5 • Village Church = 6 Page 14

13. Questions? Comments? Page 14