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E-Procurement Manual For Indigenous Supplier and Service Provider

E-Procurement Manual For Indigenous Supplier and Service Provider. Index. E-procurement User id Creation.

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E-Procurement Manual For Indigenous Supplier and Service Provider

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  1. E-Procurement Manual For Indigenous Supplier and Service Provider

  2. Index

  3. E-procurement User id Creation The eproc userid will be created by Tata Steel and that will be sent to the vendor with user id and password along with some other information like site address and Tata Steel purchase business policy. The mail content will be like Dear Friend, CONGRATULATION!!! You have been allotted User id and Password for accessing Tata Steel E-Procurement site. This E Initiative was taken up by Tata Steel couple of years back and both we and as well as others who are already our E partners, have started getting tremendous benefits of the same and there is no looking back on the same. This is a WIN-WIN situation for both of us. As a step forward, this additional initiative is being taken with immediate effect. Now we are pleased to inform you that you have become our E-Procurement Partner. Welcome and join the E partners club of vendors at TATA Steel. There are many other advantages you shall get from this. However all these shall be communicated to you at the appropriate time by us. Your Vendor Code : I063 Your Name of the Organization: I.M.S & SUM HOSPITAL Your User-ID : testvend Your password : test (FOR SECURITY REASON, PLEASE CHANGE YOUR PASSWORD AFTER FIRST LOGIN. PLEASE NEVER DISCLOSE YOUR PASSWORD TO ANYONE AT TATA STEEL). A detailed manual has been hosted in the homepage of e-procurement site to assist you for operating the site. We expect the following from you and would request you to make a serious note of the following: 1. All quotations against RFQs must be submitted through this site only. We are making necessary changes in the computer program that once we make you as an E Partner, we shall not accept fax/Email or manual quotations from you and shall be totally ignored. These are very clear management guidelines. 2. Information on Imminent delivery must be filled by 10th of every month and are also making necessary computer program changes as mandatory for all order/ delivery orders. 3. You must access your site on a daily basis. System shall also trigger an E Mail to that effect. 4. Please and we repeat, please do not make this system person dependent. In such a case, there is every likelihood that you may loose on a valuable business because of the person dependant person not being there. Pl. logon to www.tatasteel.co.in and start using the site. In case of any problem on site, please refer to the FAQ on the E Procurement site . Thanking you and wishing you a very happy E Procurement Partnering........ Subrata Dhar, Sr. Manager and Team Lead, Vendor Management, Procurement Division, Jamshedpur, India

  4. Three ways to access Eproc site – Method 1 1.Type www.tatasteel.co.in in the URL 2.Click on e-procurement

  5. Three ways to access Eproc site – Method 2 1.Type ebiz.tatasteel.co.in in the URL 2.Click on e-procurement

  6. Three ways to access Eproc site – Method 3 Type www.tatasteel.com and follow the below steps 1.Type www.tatasteel.com 2.Click on’ vendor Zone’

  7. Site Demo

  8. Open Internet Explorer After getting the user id and password the supplier can start accessing eproc site by below steps 3.Click on Internet Explorer to Open browser 2.Click on Programs 1.Click on “Start”

  9. Logging into the site 1.Type Address as in page 3 or 4 or 5 2.Type User Id (Not Case Sensitive) 3.Type Password (Case Sensitive) 4.Click to Enter Site 5.Click to Retrieve Forgotten password (click on the link forgot password)

  10. Change Password Steps 1.After the first login vendors are requested to change the system given password and customize it according to their convenience To change password click on ‘change password’ link

  11. Change Password Steps 1.Give old password’ 2.Put new password’ 3.Confirm new password’ 4.Click on Change password link

  12. Change Password Steps After clicking on ‘change password’ button the below screen will come confirming that password changed successfully

  13. Forgot Login Information • If the supplier forgets his / her password for accessing eproc site then how to retrieve the password has been explained in page 13 – 19. • There are two (2) methods to access Forget Login Information

  14. Forgot Login Information 1.Click on this link

  15. Forgot Login InformationMethod 1 1.Select location from the dropdown 2. Give User id 3.Click on this button

  16. Forgot Login InformationMethod 1 3 .Give the user id 2.‘Tata Steel’ as location selected 1. Select ‘Tata Steel’ from Dropdown 4. Click in this button & go to page no. 42

  17. Forgot Login InformationMethod 2 1.Select location from the dropdown 2. Give Vendor Code 3.Click on this button

  18. Forgot Login InformationMethod 2 3 .Give the Vendor Code 1. Select ‘Tata Steel’ from Dropdown 2.‘Tata Steel’ as location selected 4. Click in this button

  19. Forgot Login InformationResult After clicking that button a new password will be mailed to the supplier/ service provider’s registered mail id Check password in given email id

  20. Forgot Login InformationRe - Login After change in password successfully in previous screen the system will ask to login again with a new password 1.Type User Id (Not Case Sensitive) 2.Type new Password (Case Sensitive) 3.Click to Enter Site 20

  21. E-procurement Site View Detail Click on any link..Like enquiry , Order , Delivery order, Schedule agreement , Imminent delivery , Delayed Delivery ,GR , payments in order to see the respective transaction 1.Select the Organisation. 2.Click on any link in order to proceed through Eproc site This will take you to next page

  22. Check and Modify Personal Details 1.If OK Click to move to next page 2.If you make any changes click here to go to next page 3.Click to Cancel Changes done

  23. User Id Acknowledgement 1.If you want to accept click on this button and go to next page code of conduct 2.If do not want to accept click on reject

  24. Rejection of User Id 1.After clicking the reject Button will take you to this screen and user A/C will be revoked

  25. Code of Conduct After accepting user id the supplier has to acknowledge the Tata Code Of Conduct(TCOC) 2.Rejecting Code of Conduct and give comments 1.Accepting Code of Conduct will redirect to next page

  26. When any RFQ (Enquiry) is pending for acknowledgement then Supplier must acknowledge the same before accessing E-Procurement Site further. RFQ (Enquiry) Acknowledgement

  27. RFQ (Enquiry) Acknowledgement 2. Click “Show All” button to see all Enquiry Numbers under the one page. 1. Click this link to see Tata Steel general terms and condition for RFQ 5. Initially the status is ‘Not Acknowledged’ 3. Click “Export To Excel” button to View or Download current page data in new Excel Sheet. 4.Enquiries to be acknowledged before entering the E-procurement site Click in the Enquiry no. to see the details

  28. RFQ (Enquiry) Acknowledgement 1.Click “I Acknowledge” to acknowledge the enquiry no for material. (1100653941)

  29. Order Acknowledgement When any order is pending for acknowledgement then vendor must acknowledge the order before using E-Procurement site.

  30. Order Acknowledgement 1.Click “Export to Excel” button to transfer order’s details in new Excel Sheet. 7. Order acknowledge message. 4.Orderss to acknowledge before entering the E-procurement site. Click in the Order no. to see the details 2.Click Order File link to view Order Pdf file. 3. Initially the status is ‘NO’. 6.Delete Order Tag 5.Change Order Tag

  31. Order Acknowledgement.Pdf File View

  32. Order Acknowledgement 1. Click BACK link to go previous page. 2.Click “I Acknowledge” to acknowledge the order no.

  33. 1.Now the enquiry is under Enquiry Tab View RFQ (Enquiry) 2.The status of enquiries are ‘Acknowledged’

  34. View RFQ (Enquiry) 2.The status of enquiries are ‘Acknowledged’ 1. Now the enquiry is under Enquiry Tab 3. Click Enquiry No to Quote.

  35. Quote against Material RFQ 1.Item Level Description 2.Click to Quote 3.Click to Regret Created by: 151310 Date: 5/26/2010 Doc. Classification: Public

  36. Quote against Material RFQ Moving to secure site part for Quoting After clicking on the “quote now ” button the system will ask you to login again for security issue Click on ‘OK’ button

  37. Quote against Material RFQ Logging into the secure site 1.Type User Id (Not Case Sensitive) 2.Type Password (Case Sensitive) 3.Click to Login again 37

  38. Quote against Material RFQ 1.Enter Quotation Reference (Mandatory) 2.Click on down-arrow and select from list 3.Enter your value here 4. Click ‘Submit Charges’ button to go next page.

  39. Quote against Material RFQHeader Level Data 3. Click to select ‘Incoterms’ 1. Click to select the ‘Currency’ 2. Check to select ‘Excise Registered ‘ 4. Click to select ‘Billing Point

  40. Quote against Material RFQModify Extra Charges 2. Enter Modify Value hear. 1.Click hear to modify Extra Charges

  41. Quote against Material RFQItem Level Data 4. Select the ‘Billing Point 1. Check the Item No check box for Quote individual item’s( Mandatory) 5. Select the ‘Tax Code Description’ 2. Enter the ‘Basic Rate’ ( Mandatory) 6. Enter the ‘Tariff Code’ 3. Enter the ‘Lead Time ( Number of Days)’ ( Mandatory) 8. Click the ’ Modify Extra Charged’ to mdify extra charges 7. Enter the ‘Comment’ 9. User can also save the Quotation as a draft mode by click ‘Save as Draft’ button 10. Click on ‘ Submit Quote’ button to submit the Quotation

  42. Quote against Material RFQSuccessful Submission 1.Message Confirms Successful Quotation 2.Click to View Quotation Details

  43. Quote against Material RFQView Submitted Quote Print View of the Submitted Quotation

  44. Quote against Service RFQ 2. RFQ for Service 1. Click on the Enquiry no. to see the details

  45. Quote against Service RFQ 1. Service Details. 3. Click to Quote Service RFQ 2. Click to Regret Service RFQ

  46. Quote against Service RFQMoving to secure site part After clicking on the “quote now ” button the system will ask you to login again for security issue Click on ‘OK’ button

  47. Quote against Service RFQ Logging into the secure site 1.Type User Id (Not Case Sensitive) 2.Type Password (Case Sensitive) 3.Click to Login again 47

  48. Quote against Service RFQHeader level data 1. Enter Quotation Reference (Mandatory) 2. Click hear to change Currency 3. Click hear to change Incoterms value. 5. Click to select Billing Point 4. Click hear to change Excise Registered 7.Enter Total number of trained work man available value (Mandatory) 6. Enter Total number of work man available Value (Mandatory). 8.Enter the Comment value. 11. Click hear to Person's name who has shown the job To the vendor (Mandatory) 9. Click hear to select Visiting Date time from calendar. (Mandatory) 12. Check to Confirm Site visited and clearly job understood the job terms (Mandatory). 10.Enter the name of visited department. (Mandatory)

  49. Quote against Service RFQItem level data 1. Check to select all line items for Quote 2. Select the Tax Code Description 5. Enter the Rate value. 4. Click to see line item brief description. 3. Check and Un Check to select individual line item for Quote (Mandatory). 6. Save the Quotation as a draft mode. 7. Click to submit Quotation.

  50. Quote against Service RFQSuccessful Submission 1.Message Confirms Successful Quotation 2.Click to View Quotation Details

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