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SARA REGIONAL

Auxiliary package of SARA EDF to ease the capture on regional offices of a Project Estimate. SARA REGIONAL. A program estimate has regional accounting places (several bank accounts and/or petty cashs), each of them with their own accountant.

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SARA REGIONAL

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  1. Auxiliary package of SARA EDF to ease the capture on regional offices of a Project Estimate. SARA REGIONAL

  2. A program estimate has regional accounting places (several bank accounts and/or petty cashs), each of them with their own accountant. The regional sites have (or not) their own budget; but the budget lines ought to be exactly the same as in the main location. The supposed situation SARA REGIONAL

  3. The Imprest Accountant should be able to • Check separately the accountancy of each location, • Import regularly the regional records into the main PE database, • Check whether or not the regional places don’t exceed their budget. • He has SARA EDF PE or SARA EDF NAO to follow-up its PE as a whole. The supposed situation (2) SARA REGIONAL

  4. An easy to use software for the regional accountants. • A budgetary following up fully integrated into the PE as a whole management system. The SARA REGIONAL package SARA REGIONAL

  5. In the central location the Imprest Administrator creates the Project and the PE in SARA EDF. This Database contains the budget only, with no contract and no payment. How to use the package ? SARA REGIONAL

  6. The Imprest Administrator sends the initial DB to the Regional accountants (each regional DB has its own Project’s title). The regional accountants import this DB into the SARA REGIONAL installed on its computer. How to use the package (2) SARA REGIONAL

  7. A Third party account should be created for each regional location, on which the given advances in cash will be allocated . Within the PE SARA REGIONAL

  8. The regional accountant captures the given advances as if they were « other receipts ». He is able to make contracts, advances in cash, petty cash and all types of payments even by cheque (but not multi allocated cheques). In the regional places SARA REGIONAL

  9. Regularly (once a month ?) the regional accountant checks its budget consumption. It sends the Regional DB to the main Imprest accountant to support any new advance request (replenishment). In the regional places (2) SARA REGIONAL

  10. The Imprest Accountant imports the contracts and the payments directly into its DB, each record with its date of entering in the region. All the payments are made as « advance reimbursement » and credited on the advance account of the regional location. Within the main PE database SARA REGIONAL

  11. The regional accountant is not allowed to create its own budget lines, but only to import the budget created for him with SARA PE or SARA NAO. • The project sent by the (main) Imprest Accountant contains only the chart of accounts, the budgetary/analytical accounts and the budget lines. • Only the budgeted amount may be changed. SARA REGIONAL Features SARA REGIONAL

  12. The regional accountant captures the cash flow operations (transfer from the main PE, advances in cach, reimbursements, transfers, …) • It creates suppliers’ accounts, contracts and payments and allocates them on the budget lines concerned. • He is able to print all the outputs, namely to justify a replenishment. SARA REGIONAL Features (2) SARA REGIONAL

  13. Contacts Please visit our web site: www.md2i.eu

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