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IRWA/AI PRES Conference Federal Agency Update

IRWA/AI PRES Conference Federal Agency Update. Getting the Most From Your Relocation Services Contract January 13, 2009. Introductions. W. Jay Smith Region IX Relocation Specialist U.S. Department of Housing and Urban Development (HUD) Charles A. Grombacher Senior Manager

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IRWA/AI PRES Conference Federal Agency Update

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  1. IRWA/AI PRES Conference Federal Agency Update Getting the Most From Your Relocation Services Contract January 13, 2009

  2. Introductions W. Jay Smith Region IX Relocation Specialist U.S. Department of Housing and Urban Development (HUD) Charles A. Grombacher Senior Manager O.R. Colan Associates

  3. 1. Why this training? • HUD Grantees • Consultants

  4. 2. Relocation Statutes and HUD Guidance • Law (42 U.S.C. § 4601 et. Seq.) • URA Regulations (49 CFR Part 24) • Section 104(d) Regulations (24 CFR Part 42) • HUD Handbook 1378 • HUD Certification

  5. 3. Five-year Consolidated Plan (24 CFR Parts 91 and 570) 4. Annual Plan Requirements (24 CFR Parts 91 and 570)

  6. 5. Typical HUD-Funded URA Projects • Housing Development/Rehabilitation • Homeless Programs • Economic Development

  7. 6. Triggering Section 104(d) • Acquisition • Demolition • Conversion

  8. 7. Assessing Agency Capacity to Administer a URA and § 104(d) Project • In-House Skill Sets • Size of Project • Financial Considerations

  9. 8. Utilizing the HUD Relocation Specialist • HUD Network of Specialists • Information Resource • Referrals to outside Resources

  10. 9. Paying for HUD Program Relocation Costs • What Costs? • Relocation Benefits • Out-House Fees • Source of Funds

  11. 10. Identifying a Relocation Consultant • Yellow Pages? • IRWA • Grantee Maintained Lists • HUD Relocation Specialist • NAHRO

  12. 11. Negotiating a Relocation Contract • T&M vs. Unit Price • Identify Areas of Responsibility • Reduce to Writing • Checks and Balances

  13. 12. Consultant Obligations • Develop Procedures/Process • Administer Relocation Assistance Program • Keep Client Advised • Regulatory Compliance • Attend Monitoring

  14. 13. Grantee Obligations During the Project • Facilitate Process (Payments) • Monitor Consultant • BUCK STOPS HERE

  15. 14. Preparing to be Monitored • General Project File • Individual tenant files

  16. 15. What if it Isn’t Done Right? • Corrective Actions • Sanctions

  17. Contact Information W. Jay Smith Region IX Department of HUD 600 Harrison Street, 2nd Floor San Francisco, CA 94107-1387 (415) 489-6567 jay.smith@hud.gov www.hud.gov/relocation www.hud.gov/office/cpd Charles A. Grombacher Senior Manager O.R. Colan Associates 15333 N. Pima Road, Suite 215 Scottsdale, AZ 85260 (480) 668-3988 cgrombacher@orcolan.com www.orcolan.com

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