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Grant Application and Routing Process Overview

This document outlines the essential steps and guidelines for submitting grant applications through the ORSP. It covers internal and external routing processes, communication with project officers, required documentation, and obtaining necessary approvals from relevant authorities. Key considerations include budget preparation, compliance with federal and non-federal guidelines, and contact information for specialized offices. Ensure the involvement of human subjects, animal research protocols, and adherence to safety regulations. Proper routing and approvals are crucial for successful grant submissions.

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Grant Application and Routing Process Overview

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  1. Application Routing, Submission and Related Processes Don C. Saha, PhD Director, ORSP Department of Research Administration and Finance

  2. Grant Application Process • Internal Process – Routing of an application • External process – review and notification

  3. Application Routing Process • Identify your Project Officer at ORSP • Speak to your Project Officer • Start working on the application • Budget (checklist, face page, sponsor’s F&A rate documentation • Routing Form • Research Proposal

  4. Project Officers • Vacant, Assistant Director • Debbie Gaudreau, ext. 2434 • Paul Hudobenko, ext. 3951 • ORSP Main Number - 4040

  5. Application Routing • Fill out the Routing Form • Attach necessary documentations • Non-federal, guidelines including the F&A rate information • If no F&A costs allowed, provide documentation • If salary support is less than the % effort, written approval is required from the Associate Dean for Finance (SOM), Associate Dean for Research (SODM).

  6. Application Routing (Contd…) • Sign (PI) the Application and the Routing Form • Get all signatures • Co-Principal Investigators or Co-investigators • Department Head/Division Chief • Dean or Associate/Assistant Deans • Associate Dean for Finance/Associate Dean for Research

  7. Application Process (Contd…) • If it involves human subjects, contact the IRB Office (D. Gibb, ext. 3054) • If it involves animal, contact the ACC (A. Pohl, ext. 4129) • If it involves infectious agents, carcinogenic substances, rDNA or HIV, contact the Biological Safety Officer, Ron Wallace, PhD at ext. 3781 • If it involves radiation and other chemical hazards, contact the Office of Research Safety at ext. 2250

  8. Human Subjects • Just-in-time applications can be approved by the ORSP without IRB approval for submissions • Clinical Trials Proposals will not be approved by the ORSP without IRB and Clinical Trials Office approvals • Under no circumstances research can be conducted without IRB approval

  9. Animal Research Proposals • Just-in-time applications can be approved by the ORSP pending ACC approval for submissions • Under no circumstances research can be conducted without ACC approval

  10. Research Safety • Chemical and other, Steve Jacobs, ext 2723 • Radiation Safety – Hospital, Andres Sinisterra ext. 2250 • Radiation Safety – Research, Jim Fomenko ext. 2250 • Biological Safety, Ron Wallace, PhD, CIH, ext. 3781 or 2723 • Select Agents • Combined list, 83 agents or substances

  11. Select Agents • What is the agent? • Whether it exceeds the threshold limit? • If it does • Know if we are approved • Know who will be involved • Foreign students or workers from the following countries are not allowed to work on such projects: Cuba, Iran, Libya, North Korea, Sudan, and Syria

  12. Export Control • Administered under Export Administration Regulations (EAR) by the Bureau of Industry Security (BIS) arm of the Department of Commerce • Materials or data that have potential military use received or sent to certain individuals or countries • Also, materials that can be used in terrorist activities

  13. Material Transfer Agreements • Incoming MTAs • Financial • Intellectual property rights • Data ownerships and publication rights • Governing Law • Liability and Indemnity • Outgoing MTAs (Center for Science & Technology Commercialization) • Export Control • Intellectual property rights

  14. Agreements and Contracts • Research Contracts or Sub-contracts – ORSP • Income Generating Contracts – Martin Powell, 2284 • Clinical Trials – Office of Clinical and Translational Research. For Agreement - Judy Gilson, ext. 2742; for budget, Judi Kulko - ext. 1395 • Personal Service Agreements – Debby Anderson 1616

  15. Clinical Trials • Use Clinical Trials Routing Form • Clinical Trials – Judy Gilson, ext. 2742; for budget, Judith Kulko, ext. 1395 • NIH-supported Clinical Trials – special requirements

  16. Application Process (Contd…) • Bring the completed application with the signed Routing Sheet to ORSP • Either hand it to the Executive Assistant or leave it on the basket marked “Application” • Please do not forget to date stamp it • We will call you when it is ready or need additional documentation or clarification

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