New Employee Orientation

New Employee Orientation “How To” for Supervisors

Session Objectives You will be able to: • Recognize the benefits and goals of new employee orientation • Assume a leadership role in the process • Determine the topics to be covered • Plan and execute successful orientations

Session Outline • Benefits and goals of orientation • Your role in the process • Planning for a new employee’s first day • The first day • After the first day • Temps, part-timers, and disabled employees

Benefits of Orientation • Creates a positive first impression • Provides essential information • Helps you get to know the employee and assess training needs

Key Information • Company information • Benefits information • Job information

Goals of Orientation • Welcome new employees • Acquaint new workers with the company • Inform new employees about company policies

Goals of Orientation (cont.) • Facilitate adjustment to the job • Complete required paperwork • Open channels of communication

Your Leadership Role • Planner • Coordinator • Overseer • Evaluator

Orientation Background • Questions?

Before the First Day • What time to arrive • Where to park • What door to enter and where to report • What to wear • What tools and equipment to bring • What documents to bring

What You Need to Do • Notify staff of new arrival • Designate and prepare a workstation • Plan and schedule orientation activities • Gather necessary information and paperwork

What You Need to Do (cont.) • Determine expectations of performance and prepare job standards • Select an orientation assistant • Clear your schedule • Prepare a first-job assignment

Select an Assistant • Assistant acts as a buddy to new employee • You monitor and confer

Select an Assistant (cont.) • Qualities of an assistant

A Note About Adult Learning • Retention of information • Information overload • Effective learning

The First Day • Welcome the new employee • Introduce employee to co-workers and workplace • Complete paperwork

The First Day (cont.) • Issue keys, tools, equipment • Describe the job • Communicate expectations • Review important department procedures

The First Day (cont.) • Answer any questions • Assign a meaningful task • Have lunch with the new employee • End the day on a positive note

After the First Day • Second day • End of first week

After the First Day (cont.) • After 2 weeks • After 4 weeks

Training Strategies • Assess needs • Select method of training • Assign trainers • Evaluate results

Special Case Orientations • Temporary employees • Part-time employees • Employees with disabilities

Planning and Execution • Questions?

Orientation Checklist • Pay • Time • Benefits • Identification • Employee handbook • Emergency information

Orientation Checklist (cont.) • Work hours • Breaks • Overtime • Absences • Vacations and holidays

Orientation Checklist (cont.) • Organizational chart • Accountabilities • Manuals • Job description • Performance appraisals • Work tasks

Orientation Checklist (cont.) • Safety • Security • Facility layout • Phone system • Supplies and materials • Equipment

Orientation Checklist (cont.) • Keys, access cards or codes • Attire • Food and beverages • Smoking • Visitors • Parking

Key Points to Remember • Orientation provides information new employees need to get off to a good start • Orientation has a direct impact on future productivity, performance, and job satisfaction • You play a key role in the success of the orientation process

New Employee Orientation